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Click Here to Visit the Village of Rockford Website |
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Help Solve the Crime!
The Rockford Police is investigating vandalism to street signs and
sidewalk in the Southern part of Rockford (near School entrance). On
Monday the 14th, 2009 someone had spray painted unwanted wording on the
Villages new sidewalk. On Friday 18th, 2009 again vandals struck. This
time marking street signs and New Street light post. This time the
vandals will now be considered Felon's. Any one defacing street signs is
a Felony of the 5th degree and will not be overlooked. The Village of
Rockford and Citizens Crime Awareness is now offering $500.00 dollars
for any information leading to the arrest of the person(s) responsible
for this act , no information is to small and just might land you
$500.00 dollars.
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, August 17, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, Pontsler, Heitkamp.
McKee and Searight - absent
Also attending: Sergeant Stetler, Judy Koesters,
Jeff Long, Marty Lentz,
Nancy Leighner
Motion Steiner. Second Pontsler to accept Agenda
as orders of the day.
Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
Heitkamp = y. Passed 4 yes.
Motion: Gehle. Second Heitkamp to accept the
minutes from the
August 3, 2010 meeting as presented. Pontsler
called for the question.
Gehle = y, Heitkamp = y, Pontsler = y, Steiner =
y. Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
·
Arts in the Parks – Summer 2011. Is a
major program of Arts Place since 1977. The program introduces young
people to a variety of visual and performing arts activities. We would
support and promote Arts in the Parks and they take care of the day to
day activities throughout the summer at our own Shane’s Park. We need
parents, grandparents, teachers, businesses, churches, and civic
organizations to get involved in supporting and promoting this event.
Council gave verbal support and will talk to the
finance committee to see if we can give some financial support to get
things rolling.
·
The cruise in / sock hop at The Belle was
awesome Saturday night. We had a good crowd. Mayor suggests that we
all show support for the upcoming events at The Belle. We greatly
appreciate what they are doing at The Belle.
Village Administrator’s Report – Jeff Long
Asphalt patching will start tomorrow.
The new water plant is up and running. We will be
discussing our options concerning the demo of the old plant.
Committee Reports:
Finance Committee – Todd McKee – absent
Report by Steve Gehle -
Motion Pontsler. Second Steiner to pay bills as
submitted by the Fiscal Officer in the amount of $19,030.76. Heitkamp
called for the question.
Pontsler = y, Steiner = y, Heitkamp = y, Gehle =
y. Passed 4 yes.
Service Committee: Steve Gehle
We will be getting bids for the Holly Lane / Front
St sidewalk project soon.
Safety Committee: Ron Searight – absent
Need to get yellow markings painted by stop sign on
Franklin before school starts.
Economic Development Committee:
Eugene Steiner
Two dates to remember:
The Town Hall meeting has been scheduled for August
31st at 7 pm @ the Village Hall to present the Revitalization
program to our residents, realtors and bankers. Invitations will be
sent to local realtors and bankers.
September 16th RADC meeting @ 7:30 at
the Village Hall. Shinn Brothers will be here to give us information on
the Splash Pad.
Public Utilities Committee: Greg
Pontsler
Held a Public Utilities meeting just before
council.
The WWTP is running smoothly. The EPA is still
reviewing the treatment plant study.
Water lines to be installed – Bridge St and then
Columbia St.
Jeff will be in Columbus next week in meetings with
the EPA to review funding package for the water lines. Hopefully, we
will receive enough funding to complete the whole village with
replacement lines. Oldest water lines date back to the 1900’s.
Project will begin with water lines and patch work to roads. In the
next several years we will be able to get funding for additional street
work. The water lines must come first as we don’t want to dig up new
streets for water line work.
There will be a public utilities committee meeting
late September /early October to review rates. This is a tough job –
you don’t want to bring in to much, but we have to bring in enough to
make payments. We want to get the information printed on the water bill
for at least 2 months. The actual bill will still be the base rate, but
will have what the bill would be at the metered rate.
Salt bids came in on August 11th.
Morton Salt = 98.62/ton. North American Salt Company - $95.05/ ton and
Cargill at $99.74/ton.
Motion Pontsler to accept the North American Salt
Company bid at $95.05/ton. Second Steiner. Gehle called for the
question. Pontsler = y, Steiner = y, Gehle = y, Heitkamp = y. Passed 4
yes.
Rules Committee:
Chris Heitkamp
Committee currently reviewing ordinances.
Old Business
New Business
Would it be possible to move a bench in front of
Stephenson Construction? There is one down by the Fire Department that
may not be getting used much. Will look into.
Meeting adjourned 8:07 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to order by Mayor Amy Joseph on Tuesday, August 3, 2010
at 7:30 pm at the Rockford Village Hall.
Invocation was
given by Gene Steiner
Pledge of
Allegiance
Those present:
Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp
Also attending:
Sergeant Stetler, Judy Koesters, Jeff Long,
Motion Steiner.
Second Gehle to accept Agenda with correction to add
Resolution 09-10 to
the Economic Committee report as Orders of the Day.
Searight called for
the question. Steiner = y, Gehle = y, Searight = y,
McKee = y, Pontsler
= y, Heitkamp = y. Passed 6 yes.
Motion: Searight.
Second Heitkamp to accept the minutes from the
July 20, 2010
meeting as presented. Heitkamp called for the question.
McKee called for
the question. Searight = y, Heitkamp = y, McKee = y,
Gehle = y, Steiner
= y, Pontsler = y. Passed 6 yes.
Visitors to
Address Council:
Mayor’s Report
and Correspondence:
·
Letter of Support – West Central Ohio Land
Conservancy’s Clean Ohio Fund application for a conservation easement
for property owned by the Estate of George Wilson.
Village
Administrator’s Report – Jeff Long
Village
infrastructure
1.
Water Treatment
Plant: The new treatment plant has been producing water for over a week
now. At this time we are working with the engineer and contractor to
work out a few problems. It is inevitable that at the end of a project
of this size there will be some minor details to work out. The good news
is that they are minor and we are addressing them. The plant is
producing quality water and able to meet our demands. The operation is
much more complicated than the old plant but I think we will see results
of consistent availability better quality and more efficient production
of water. We are able to monitor the plant at any time from a computer.
I have brought my personal laptop from home for a quick demonstration.
This plant will serve our village for many years.
2.
Distribution
Lines: We are all aware that we have many water lines that need
replaced. This has become even more evident with the new plant online.
With the old plant we had no way of being sure how full the water towers
were and could only produce about 180 gallons per minute. Now we have
the technology to know precisely how full the water towers are and are
able to produce over 400 gallons per minute. Last week we experienced
four different water leaks in less than a 24 hour period. I personally
believe that is the result of having a fuller tower and more pressure on
the old lines. To alleviate the leaks I have lowered the towers 2 feet.
This reduces our storage capacity by approximately 50,000 gallons.
Hopefully this is short term and we will address the needs. I have given
you a copy of a press release from the Ohio Department of Development. I
know we quickly applied for this funding but the benefit of the $390,000
grant is huge for us. At this time we are working to secure the rest of
the project cost through other agencies that is most affordable for us.
When I receive more information we will need to have a Public Utilities
Committee as well as Finance Committee meeting to review our options. My
goal is to utilize the full amount to replace much needed lines. New
lines will not only improve fire flows and reduce interruption of
service but also have a significant impact on the delivered water
quality, as well as a direct impact on possible economic development
activities for the village.
3.
Lift Station:
Our lift station is in need of improvements and they need to be done
now. The valves and check valves need replaced as well as pumps. We will
perform this in house. We have the valves and lines and will order a new
pump. The pump cost is $5,929.00. This is a big project but I am sure
our employees can do it.
4.
Storm Sewer: The
storm sewer in the alley running north and south between Main Street and
Franklin Street from Pearl Street to W Market Street has collapsed. This
is a very old and very deep line that is under the new sanitary sewer.
We are examining ways to take care of the situation completely with the
least cost. At this time I think we will have to plug the line at the
alley intersection and install a new line running south to a manhole on
Pearl Street. This storm sewer has been a problem as the condition is
poor. Luckily when we did the reconstruction of South Street we planned
ahead and relieved this line with a new outlet from Pearl Street all the
way to the river. This should allow us to install a much shallower line
to Pearl Street for drainage. We are investigating affected buildings
and if needed we will give each building a place to connect with a sump
pump. We are planning to do this in house except for blocking the old
line as we can not excavate that deep.
5.
West Market
Street: Some trees have been removed. The water line has been
delivered. I will be getting a more formal schedule of the work this
week.
Committee
Reports:
Finance
Committee – Todd McKee
Motion Steiner,
Second Pontsler to pay bills as submitted by the Fiscal Officer in the
amount of $17,420.66. Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y, McKee = y, Searight = y, Heitkamp = y. Passed
6 yes.
Motion Searight to
accept Mayors Court Pay in of $1835.00. Second Pontsler.
Gehle called for
the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y,
McKee = y, Heitkamp
= y. Passed 6 yes.
Discussed letters
from Berkadia regarding loan payments.
Service
Committee: Steve Gehle
Held a short
meeting after last council meeting on 07/20/10. Reviewed the written
objections to the Market Street project. Most concerns and questions
were handled earlier in the meeting. There are a few others that have
since been addressed. The project is underway.
Safety
Committee: Ron Searight
Economic
Development Committee: Eugene Steiner
RESOLUTION 09-10
A RESOLUTION OF
THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO CREATING AND ADOPTING A
ROCKFORD REVITALIZATION PROGRAM.
Motion Gehle.
Second Searight. Pontsler called for the question.
Gehle = y, Searight
= y, Pontsler = y, Steiner = y, McKee = y, Heitkamp = y.
Passed 6 yes.
The Town Hall
meeting has been scheduled for August 31st at 7 pm to present
the
Revitalization
program to our residents, realtors and bankers. Invitations will be
sent to local realtors and bankers.
Invitation to all
Council to the September 16th RADC meeting. Shinn Brothers
will be here to give us information on the Splash Pad.
Public Utilities
Committee: Greg Pontsler
Will set a Public
Utilities meeting next week
Rules
Committee: Chris Heitkamp
Committee currently
reviewing ordinances.
Old Business
Need to take care
of weed problems and vehicles with expired tags.
New Business
Tentative date to
have meter information on water bills is November and December.
Meeting adjourned
8:19 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, July 20, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Janie Southard, Sergeant Stetler,
Judy Koesters, Jeff Long,
Kenny Miller, Lowell & Elsie Beougher, Emma Lou
Shaffer, Gary Shaffer,
Al Heitkamp, Norm VanTilburg, Jim & Joann Sturgeon,
Tom Beahrs,
Janie Rose, Randy & Marilyn Long, Keith Courtney,
Amber Hall,
Holly Wehe, Brian Miller, Don Pontsler, Tammy
Cheek, Travis & Audrey
Nuttle, Tom Lyons, Roy & Mona Thompson, Fred Vann,
Brett Jones,
Dusty Rutledge, Tammy Barlarge, Randy Gutierrez
Motion Steiner. Second Pontsler to accept Agenda
as Orders of the Day.
Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
McKee = y, Searight = y, Heitkamp = y. Passed 6
yes.
.
Motion: Searight. Second McKee to accept the
minutes from the
July 6, 2010 meeting as presented. Heitkamp called
for the question.
Searight = y, McKee = y, Heitkamp = y, Gehle = y,
Steiner = y,
Pontsler = y, Passed 6 yes.
Visitors to Address Council:
Market Street residents were invited to meeting to
discuss the Market Street reconstruction project. Mayor Joseph welcomed
and thanked the resident who came to the meeting. Jeff gave an
explanation of what is going to take place:
The contractors will excavate and lower the street
6 inches. The top of the curb will remain as is – at the same level.
The street will be built up with 8” of compact stone and an additional
6” of asphalt. The tree lawns will be
7’ wide from Vine to Smith Street, 7.5’ from Vine
to Jay, and 8.5 from Jay to Franklin.
The trees to be removed have a red dot painted on
them. If home owners want the wood from the trees – please let Jeff
know as soon as possible. The contractors will be contacted and they
will leave 8’ logs in yard. The brush and limbs will be hauled away.
There will be approximately 30 new trees planted. Varieties include:
Kwanzan Cherry, Crimson King Maple and Red Oak.
The curb/ gutter was estimated at $10 / ft and that
is what the actual bid came to. The sidewalk was estimated at $4 sq.
ft. but actually came in a little lower at $3.00 sq ft. Driveways
estimated at $40 sq yd, came in at $35.00 sq yd. The Village will be
covering the cost of sidewalk removal. There will be some storm sewers
installed to help with some not draining as well. The project will be
completed this fall. The final assessments will not go out until next
June. You will have 30 days to make the payment or it will
automatically be placed on the tax duplicate. It will appear on the
taxes the following February (2012). The final bill will be the exact
bill with actual footage – again will not be mailed out until June 2011.
Plans are available at the Village Office for
review.
The floor was opened to questions and comments:
1.
Why is the curb not going out to the last
street? Right now we are just replacing existing curb.
2.
Wanting information about trees? If you want the
wood, please let Jeff know as he will need to contact the Contractor.
They will leave wood in 8’ logs. It will be up to the home owner to get
logs cut up and removed. The contractor will take away the brush and
limbs. It will take approximately 2 weeks to take trees down. The
contractors will be reseeding and fertilizing yards when project is
complete.
3.
Will we be restricting 18 wheelers, tractors,
farm equipment, etc from going down Market St once the project is
complete? We can’t restrict vehicles from a public roadway. The street
currently is on a brick base. Was not built for heavy machinery at the
time. The current plan is going to hold up better and longer. Also
comment made that the widened bridge should allow some farm traffic to
go down Township Line Rd to 33.
4.
Why aren’t we putting sidewalks along the field?
At this time, the field is not in the corporation. If in the future the
field gets developed, sidewalks would then be installed.
5.
What happens if there is property damage? The
contractors will be responsible for any damage. What about the water
meter areas that have not been taken care of? The contractor for that
job will be back this fall to correct those problems.
6.
Do the home owners have to pay for sidewalks that
have corners? The Village will be taking care of the costs for right
aways. Home owners will be paying for actual property footage.
7.
Sidewalk is over 15 years, but in good shape – no
cracks. Still have to be replaced? We have an ordinance 0-5 years
100% credit, 6-10 years 70% credit, 11-15 years 40% credit. It also
must meet the spec requirements. Will need to look at that.
8.
Will the mail continue to be delivered? The
contractors are to keep the road open so that mail can be delivered.
There may be a day or two though when they are working directly in front
of home, that the mail may not be delivered. The contractors will take
care of taking mailbox out and re-installing it. The mailbox is to be
even to the backside of the curb so that especially in the winter the
boxes don’t get knocked down by plows.
9.
There was an easement in drive for the previous
owners – will it still be considered? We will invoice according to
property lines – should be the same.
10.
Property owner has received 3 cheaper estimates,
can we contract our own sidewalks? As long as it is to spec. You will
need the contractor to contact Jeff to review and make sure everything
is the same.
11.
Could the Village buy the right away in front of
the field to install sidewalks? It’s not in the budget to purchase land
to install sidewalks. If and when it is developed we would require
sidewalks. Sidewalks have been an issue for many years. Holly Lane is
the next project. We will be breaking up the Village into quarters and
each year complete a quarter over the next 5 years. We have to plan.
We don’t want to install sidewalks one year and then two years down the
road have a road project and have to re-do sidewalks. We have to make
sure all the underground project are completed before we do a road
project.
12.
How does the government grant work? The grant
is for a specific amount but pays out on actual bids. Therefore, the
lower the bid the lower the grant and lower matching funds By law we
could assess the top level of the asphalt and engineering fees, but
Council does not want to burden the home owners with extra costs. The
sidewalk assessments have been Village wide – Front Street and South
Main St.
13.
What will happen to the concrete? The contractor
will be hauling it out. We may benefit from some of the fill to help
where needed.
14.
Concerns regarding trees. On Front street there
is no shade. Street and sidewalks get very hot in the summer. We want
trees for shade. The trees on Front street are actually shrubs. It
will be years before they provide shade if ever. We want nice tree
lawns with shade trees. Trees these days with the environment will not
grow and mature as fast to provide shade. Can’t we change the
landscape to keep some trees? If the roots cause sidewalks to crack
then it would be the home owners responsibility to repair the sidewalk.
15.
What gives you the legal right to take down trees
that encroach the right away? Jeff will have survey work done and show
where the right away is located.
16.
Dusty Rutledge would like the firewood if the
contractor will let him have it.
Mayor Joseph thanked all for coming.
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Gehle to pay bills as
submitted by the Fiscal Officer in the amount of $9,799.66. Pontsler
called for the question. Steiner = y, Gehle = y,
Pontsler = y, McKee = y, Heitkamp = y. Passed 6
yes.
Service Committee: Steve Gehle
Service committee to meet after Council for a quick
meeting.
Safety Committee: Ron Searight
Had committee meeting on July 6 after Council.
Discussed the following:
Fire hydrants – Jeff to come up with a
comprehensive fire hydrant plan.
Street signs in allys need to be changed. Need to
update street signs ~ some are worn and some are not there. Need to get
with Paul regarding cruiser.
The curb at Franklin and First needs to be painted
yellow by hydrant so there is no parking in front of it during football
season.
Economic Development Committee:
Eugene Steiner
Meeting scheduled for tonight was rescheduled for
July 26th at 7 pm.
Next RADC meeting – September 16th at
7:30 PM. We will be meeting with the contractor for the Splash Park.
Will be getting some estimates.
Public Utilities Committee: Greg
Pontsler
·
ORDINANCE 04-10
AN ORDINANCE LEVYING
ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.
1ST reading –
06/15/10
2nd reading –
07/06/10
3rd reading –
07/20/10
Motion: Pontsler.
Second Steiner. Gehle called for the question.
Pontsler = y, Steiner = y, Gehle = y, McKee = y,
Searight = y, Heitkamp = y.
Passed 6 yes.
Meeting last week canceled. Water plant behind
schedule. If all things go good this week we may be up and running. We
need to pull samples this week.
When that is complete the contractor needs to
finish the floor. Then we can take a field trip to check out the new
water plant. May have date that it would be open to the public.
Rules Committee:
Chris Heitkamp
Have given out 1 years worth of ordinances to each
member and have started reviewing them.
Old Business
New Business
Regarding the Splash Pad – the RADC has $30,000.
Several investors have come forward to help out with remaining costs of
Splash Pad.
Meeting adjourned 8:41 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF
PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on
Tuesday, July 6, 2010 at 7:30 pm at the Rockford
Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Janie Southard, Mary Boroff, Barb
Steiner, Sergeant Stetler,
Judy Koesters
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
McKee called for the question. Steiner = y, Gehle
= y, McKee = y, Pontsler = y, Searight = y, Heitkamp = y. Passed 6 yes.
.
Motion: Gehle. Second Pontsler to accept the
minutes from the
June 15, 2010 meeting as presented. McKee called
for the question.
Gehle = y, Pontsler = y, McKee = y, Steiner = y,
Searight = y, Heitkamp = y.
Passed 6 yes.
Visitors to Address Council:
Barb Steiner and Mary Boroff with some questions
regarding a tree on South St.
Steve will check out after meeting and will refer
their concerns to the Tree Committee.
Mayor’s Report and Correspondence:
Thank you note from the Car Show organization for
sponsoring the Mayor’s Choice Trophy. They had their largest crowd
ever.
Council members commented that they liked the Car
Show at the park. Also that Community Days was a good time. Thanks to
the Community Days Committee for a job well done.
Village Administrator’s Report – Jeff Long –
absent
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Steiner to pay bills as
submitted by the Fiscal Officer in the amount of $40,822.93. (Majority
consists of Fire protection, Insurance renewal, lift station repairs)
Pontsler called for the question. Searight = y, Steiner = y, Pontsler
= y, Gehle = y, McKee = y, Heitkamp = y,
Passed 6 yes.
Motion Pontsler. Second Heitkamp to accept the
Mayor’s Court pay in of
$1581.00. Gehle called for the question. Pontsler
= y, Heitkamp = y, Gehle = y,
Steiner = y, McKee = y, Searight = y. Passed 6
yes.
Held the 2011 Budget hearing. Everything is
holding steady right now. Will continue to review in more detail later
in the fall.
Service Committee: Steve Gehle
Official invitation to those on Market St to attend
the next Council meeting on July 20th with questions and
concerns regarding the Market St reconstruction.
Plans will be available for review. Jeff mentioned
sending out letters.
Motion Steiner. Second Pontsler to accept Shinn
Bros as best and lowest bidder on the Market St project @ $412,000.
Heitkamp called for the question. Steiner = y, Pontsler = y, Heitkamp =
y, Gehle = y, McKee = y, Searight = n. Passed 5 yes, 1 no. Searight
feels the project is being pushed through to fast and wants to
slow down and review information.
There have been numerous questions regarding the
trees on Market St. Mature trees will be coming down as they are
tearing up sidewalks and getting into the utilities. Tree committee
will be requesting replacement trees that are smaller and will not tear
up sidewalks. May be Japanese lilacs.
We have Emerald Ash Borer in two trees on Main
st. We have gotten a quote, but it will be more cost effective to have
our Village crew take the trees down.
Safety Committee: Ron Searight
Would like to schedule a safety meeting after
Council if ok with members.
All agree to meet after council meeting.
Economic Development Committee:
Eugene Steiner
Economic committee meeting held on June 29th.
We have decided to postpone the Town Hall meeting until August 10th
at 7 pm at the Community Building. We do not have all the information
gathered to be ready for next week. Need to schedule a meeting on July
20th at 7 pm before next council meeting.
The RADC will be meeting on July 15th.
They will review water park information, budget and future budget.
Getting ready for Spring 2011.
Public Utilities Committee: Greg
Pontsler
·
ORDINANCE 04-10
AN ORDINANCE LEVYING
ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.
1ST reading –
06/15/10
2nd reading –
07/06/10
We will be having a committee meeting in July to
discuss water rates.
Tentative date next Tuesday – July 13th.
Rules Committee:
Chris Heitkamp
Old Business
Water plant getting closer to be up and running.
Have been doing some training and working out some issues.
New Business
Having Judy review the Ohio Revised Code regarding
set backs and fence issues that have come up recently.
Meeting adjourned 7:53 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, June 15, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Heitkamp,
Pontsler.
Searight – absent.
Also attending: Jeff Long, Janie Southard, John
Larson, Adam Saunders
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
Pontsler called for the question. Steiner = y,
Gehle = y, Pontsler = y,
McKee = y, Heitkamp = y. Passed 5 yes.
.
Motion: McKee. Second Heitkamp to accept the
minutes from the
June 1, 2010 meeting as presented. Gehle called for
the question.
McKee = y, Heitkamp = y, Gehle = y, Steiner = y,
Pontsler = y.
Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Community Days ~~ This weekend. Still looking for
help selling tickets and for the inflatables. Bring family and
friends to the park this weekend.
There is something for everyone ! See you there.
Village Administrator’s Report – Jeff Long
Plans are finished for West Market Street. We will
be opening the bids on July 1st. Water line portion needs to
be completed by August.
Committee Reports:
Finance Committee – Todd McKee
Motion Pontsler, Second Steiner to pay bills as
submitted by the Fiscal Officer in the amount of $93,011.58. (Majority
consists of loan payments.) Gehle called for the question. Pontsler
= y, Steiner = y, Gehle = y, McKee = y, Heitkamp = y.
Passed 5 yes.
Finance committee meeting was held on Monday – June
7th at 7 pm. Discussion was the 2011 Budget. We are where
we thought we would be~~ holding steady.
Will be submitting the budget to Auditors office by
July 15th. Will have a public hearing before the next
meeting (July 6) at 7 pm.
Service Committee: Steve Gehle
·
RESOLUTION 08-10
A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF
ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE
SIDEWALKS AND CURBS IN THE VILLAGE OF ROCKFORD, WEST MARKET ST
RECONSTRUCTION PROJECT, TO BE PAID FOR IN PART BY THE SPECIAL
ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE:
Motion Pontsler. Second Heitkamp. Steiner called
for the question. Pontsler = y,
Heitkamp = y, Steiner = y, Gehle = y, McKee = y.
Passed 5 yes.
Safety Committee: Ron Searight - absent
Economic Development Committee:
Eugene Steiner
The RADC meeting was held. Discussion included
putting the pool on the ballot.
Jeff to look into rules and regulations. RADC will
be having several fund raisers at Community Days – a cake walk and a
dunking machine.
We are looking at 3 phases to complete project 1.
Spray park, 2. Pool, and 3. Slides.
Economic Development Committee meeting will be June
29th at 7 pm. We will be finalizing the presentation to the
Community.
Public Utilities Committee: Greg
Pontsler
·
ORDINANCE 04-10
AN ORDINANCE LEVYING
ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.
1ST reading –
06/15/10
We will be having a committee meeting in July to
discuss water rates.
Rules Committee:
Chris Heitkamp
Have been reviewing the Ordinance Summary Book ~
looking for those that might need updated.
Old Business
New Business
Set back ordinance is included in the zoning code.
Lisa to give Gene a copy.
Meeting adjourned 7:48 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, June 1, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Heitkamp,
Pontsler.
Searight – absent.
Also attending: Sergeant Stetler, Judy Koesters,
Jeff Long, Janie Southard,
John Larson, Adam Kraning
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Gehle called for the question. Steiner = y, McKee
= y, Gehle = y,
Pontsler = y, Heitkamp = y. Passed 5 yes.
Motion: Gehle. Second Heitkamp to accept the
minutes from the May 18, 2010 meeting as presented. Pontsler called for
the question.
Gehle = y, Heitkamp = y, Pontsler = y, Steiner = y,
McKee = y.
Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Jeff and Lisa to
take a class regarding Facebook and get an account set up for the
Village. This will be a great way to reach people in the Village to
inform residents of activities and update on various projects.
We would like to
Thank Mr. Browning and Parkway Students for getting us started with a
web site. We feel it’s time that we take on this project so the web
site can be updated daily and/or weekly in house. We need to have
current information on the site.
We will contact Mr.
Browning to see what software needs to be purchased and ask him if he
would be willing to help with training.
We may have a chance
to get our water billing done via email. We need to start talking to
friends and neighbors and get some feedback.
Village Administrator’s Report – Jeff Long
Updates will be discussed through committee
reports.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of $11,050.84. (Majority
consists of clean up day, bulk salt, utilities, well repair.) Gehle
called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee =
y, Heitkamp = y. Passed 5 yes.
Motion Pontsler to accept the Mayor’s Court pay in
of $1,123. Second Heitkamp. Gehle called for the question. Pontsler =
y, Heitkamp = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
Finance committee meeting next Monday – June 7th
at 7 pm. Will be discussing 2011 budget.
Service Committee: Steve Gehle
Agreement between Client and Consultant:
The Agreement, entered into as of this June 1st,
by and between the Village of Rockford and Fanning Howey Civil
Engineering Division to provide professional services for the following
project: Market Street Reconstruction Project.
Cost will be $40,000.
Motion Gehle, Second McKee, Steiner called for the
question. Gehle = y,
McKee = y, Steiner = y, Pontsler = y, Heitkamp =
y. Passed 5 yes.
Project goal to be bid out July 1st.
Safety Committee: Ron Searight - absent
Economic Development Committee:
Eugene Steiner
Economic Development Committee meeting was held on
June 1st at 7 pm.
Still developing the Community Improvement
Package. Will be presented on July 13th at the Town Hall
Meeting. This is a win/win for the community.
There will be a RADC committee meeting on June 7th
at 7:30. Pool will be discussed. We are looking at 3 phases to
complete project 1. Spray park, 2. Pool, and 3. Slides.
Public Utilities Committee: Greg
Pontsler
·
RESOLUTION 06-10
A RESOLUTION TO
AUTHORIZE AN APPLICATION TO THE CDBG WATER AND SANITARY SEWER PROGRAM
FOR A NEW WATER LINE REPLACEMENT PROJECT.
Map available to view for
upgrades.
Motion Pontsler, Second
Steiner, Gehle called for the question. Pontsler = y,
Steiner = y, Gehle = y,
McKee = y, Heitkamp = y. Passed 5 yes.
·
RESOLUTION 07-10
THE ANTI-DISPLACMENT
AND RELOCATION ASSISTANCE PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT
FUNDING.
Motion: Steiner, Second
Pontsler. Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
McKee = y, Heitkamp = y. Passed 5 yes.
Jeff to review last 2 months of water meter data.
Will be scheduling a Public Utilities meeting in early July.
Rules Committee:
Chris Heitkamp
Rules Committee meeting was held on May 24th
at 7pm. Discussion consisted of requiring new housing and new
businesses to install sidewalks. This may already be in our zoning
ordinance. Jeff to give out copies of zoning ordinance for committee
review. We will be reviewing additional ordinances to make sure they
are current.
Old Business
Trailer court has been approved by the Health
Department. Manager is continuing to clean things up. Has improved by
leaps and bounds. It’s safer and cleaner.
New Business
Mayor to Council – you have all been doing a good
job. Keep up the good work.
Stay motivated. Nice to see continuing
improvements. Good Job !!
Meeting adjourned 8:03 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF
PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, May 18, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Searight,
Heitkamp.
Pontsler absent
Also attending: Sergeant Stetler, Judy Koesters,
Jeff Long, Paul May,
Janie Southard, John Dull
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
Searight called for the question. Steiner = y,
Gehle = y, Searight = y,
McKee = y, Heitkamp = y. Passed 5 yes.
Motion: Searight. Second McKee to accept the
minutes from the
May 4, 2010 meeting as presented. Gehle called for
the question.
Steiner =y, McKee = y, Gehle = y, Steiner = y,
Heitkamp = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
PROCLAMATION
WHEREAS,
The Village of Rockford has many citizens who ride motorcycles for
touring, recreation, and economical transportation;
WHEREAS,
May is the month
motorcycles become prevalent on our streets, and the need to be aware of
their presence becomes urgent:
WHEREAS,
An overwhelming number of car-motorcycle accidents could be prevented
with the due regard and awareness of motorcycles on the roads and at the
intersections of this village;
WHEREAS,
The inclusion of motorcycle awareness into driver education
curriculum and motorcycle rider education helps promote safe driving and
riding practices;
WHEREAS,
It is in the
interest of our community and the citizens of the Village of Rockford to
note the increase in the number of motorcycles as we enter the warm
weather months to reduce accidents and injuries involving motorcyclists.
NOW,
Therefore, I, __Amy
Joseph_________, Mayor of the Village of Rockford, due hereby
designate and proclaim the month of May 2010 as
MOTORCYCLE AWARENESS MONTH
I urge all citizens to use extreme caution when driving their
automobiles and extend to the motorcyclists the same courtesy they wish
to be afforded them.
Signed this __18th___ of May,
2010
Village Administrator’s Report – Jeff Long
Water treatment plant pre-start up and final start
up has been moved back 1 week to first week of June. We should be
completely online by the end of June.
Pavilion at the park is under construction.
Building should be finished by the end
of the week or early next week depending on the
weather. There will still be some concrete and sidewalks to be
completed.
The Chamber purchased flags to be put up down to
the four-way stop. The legion has purchased the flags that will be
going up downtown. Flags will go up by the end of the week for
Memorial Day.
Ohio Public Works has awarded us the grant for
Market St. Bids should go out late June and the street should be
completed by fall. Next week the engineers will be here to walk the
project. We will then schedule a committee meeting to discuss street
issues. Good job ! Thank you.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Searight to pay bills as
submitted by the Fiscal Officer in the amount of $20,981.46. (Majority
consists of sewer plant aerators, final bill on WWTP study, mosquito
control, electricity and fuel..) Gehle called for the question.
Steiner = y, Searight = y, Gehle = y, McKee =y, Heitkamp = y.
Passed 5 yes.
Received budget highlights from the Board of Health
and costs for 2011.
Service Committee: Steve Gehle
Clean up day went well. One suggestion to change
time to 7 am – 11 am.
Several residents didn’t know about clean up day
although it was in the
Photo Star, on the Parkway Independent, and on the
water bills. Next year we
may post on the Fire Department billboard.
Safety Committee: Ron Searight
Safety Meeting held on 05/12/10 – discussed lights
on Holly Lane from 33 to Community Building. At this time, Jeff has
this project included in some grant applications over the next 1-2
years. We will hold off on these lights unless circumstances change and
we need to address the issue again.
Economic Development Committee:
Eugene Steiner
RADC will meet on May 20th at 7 pm –
this Thursday. We have a special program planned. Jared Ebbing from
the Mercer County Development Department will be here to speak about
what we can do to help our community.
Economic Committee met this evening before
meeting. We are continuing to work on an incentive program to new home
buyers in the village. Tentative date for next Town Hall meeting is
July 13th at 7 pm. We will have a guest speaker.
Next Economic Development Committee meeting will be
June 1st at 7 pm.
Public Utilities Committee: Greg
Pontsler - absent
Rules Committee:
Chris Heitkamp
Rules Committee meeting scheduled for May 24th
at 7pm. We will be discussing an ordinance that will require new
housing and new businesses to install sidewalks.
Old Business
New Business
Meeting adjourned 7:49 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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COMMUNITY DAYS COMMITTEE AGENDA – 05/11/10
Community Days – June 18, 19 & 20th 2010
1.
Finances - Checking balance $6263.28
2.
Entertainment:
Friday evening from 5:30 – 7 pm –
Parkway Show Choir ?
Saturday at 2 pm -
3.
Turn in any gun raffle tickets/money -
4.
Workers for Inflatables, beer tickets, etc. – youth
football?
5.
Rockford T-shirts – Vote on designs entered.
6.
T-shirt – color (s) – White – 144 @ 4.29 each / 288 @
4.09 each -
7.
Wet / dry kooler backpacks - $1.20 - $1.75 each –
minimum order 96 –can sell for $5.00
8.
Flea Market update / Flyer -
9.
Church / Sunday Entertainment
10.
BBQ Chicken Dinner – Sunday?
11.
Johnny Appleseed Foundation information?
12.
Other organizations that might want to have kids crafts,
games or stories.
13.
Car Show – Exactly how many and what roads to block
14.
Central Dispatch – 10 am – noon Finger Printing, K-9
Demo at 1 pm, 8-10 pm Comm Truck
15.
Barrel Trains – Harmonica John and Nancy
16.
Other updates:
Brand It Designs will be
sponsoring the Wiener Dog Races
17.
Action items:
Next Meeting:
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, May 4, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle , Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Sergeant Stetler, Judy Koesters,
Jeff Long, Paul May,
Janie Southard, Barb Kraning, Bridget Searer,
Keeley Schwab, Adam Kraning, Amanda Miesse, Ryan Phillips
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Pontsler called for the question. Steiner = y,
McKee = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y. Passed
6 yes.
Motion: Searight. Second Heitkamp to accept the
minutes from the
April 20, 2010 meeting as presented. McKee called
for the question.
Searight = y, Heitkamp = y, McKee = y, Gehle = y,
Steiner = y, Pontsler = y.
Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Introduction of 3 new Auxiliary Police Officers:
Adam Kraning, Amanda Miesse, and Ryan Phillips. Mayor Joseph swore in
the officer. Congratulations and welcome to Rockford.
Village Administrator’s Report – Jeff Long
Representatives from the Community Reinvestment
Grant came to Rockford to see the improvements that were paid for
through the grant. They are very happy with the results. The water
line project won’t be completed until August. They may be submitting
our Village for an Achievement Award through the State next year.
Hydrant flushing continues this week.
We will be finding out on May 18th if
the Market Street Project will be funded.
The water plant initial start up date is May 24th.
The final start up will be on June 6th. There has been a
lot of training. This is a major upgrade – top of the line equipment.
We will be able to tell the water level in the towers. The meter
readings are going well.
Fittings will be coming in this week for the 2
meter leakers. The contractor will be back to complete the dirt/sod
work around the meters, but not until fall. We are holding back funds
until this project is complete.
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Steiner to pay bills as
submitted by the Fiscal Officer in the amount of $10,358.36. (Majority
consists of bulk salt, sewer plant pump and regular maintenance items.)
Gehle called for the question. Searight = y, Steiner =y, Gehle = y,
McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.
Motion Pontsler, Second Searight to accept the
Mayor’s Court pay in of $1183.00. Gehle called for the question.
Ponstler = y, Searight = y, Gehle = y,
Steiner = y, McKee = y, Heitkamp = y. Passed 6
yes.
Will have a Finance meeting after the first meeting
in June regarding budget issues. We need to have information to county
auditors by July 15.
Service Committee: Steve Gehle
Held a meeting with Holly Lane residents regarding
sidewalks. There was some discussion whether the tree lawn should be 2’
or 4’ to the curb. Was decided that it should be 4’. Mr. Dull does
not want trees. Questions were brought up as to why others in the
Village have not been required to install sidewalks. The Village will
be working on this project. There may be several street projects in the
future and we will install sidewalks and curbs along with the project.
Looking into a sidewalk from Main St to the Village offices.
RESOLUTION 05-10:
A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF
ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE
SIDEWALKS IN THE VILLAGE OF ROCKFORD, HOLLY LANE /FRONT STREET SIDEWALK
PROJECT. TO BE PAID FOR IN PART BY SPECIAL ASSESSMENTS PURSUANT TO
CHAPTER 727.12 OF THE OHIO REVISED CODE.
John Dull had several questions: Why is the tree
lawn on Front Street and to the Community Building only 2’ to curb and
Holly Lane is going to be 4’? There were other issues on Front street
making only the 2’ tree lawn possible. Suggestion that there are houses
in the Village 60-70 years old and still don’t have sidewalks. Everyone
should be putting in sidewalks. Maybe if the Mayor and Council would go
ahead and install sidewalks, others in the Village would do likewise.
Motion McKee, Second Pontsler to approve Resolution
05-10. Steiner called for the question. McKee = y, Pontsler = y,
Steiner = y, Gehle = y, Searight = y,
Heitkamp = y. Passed 6 yes.
Reminder – Clean up Day – May 8th from 8
am – noon.
Safety Committee: Ron Searight
Thanks to the Village employees for installing the
stop signs on Franklin.
Thanks to the Police department for extra patrols
on Franklin to get the traffic slowed down.
Will schedule a Safety Committee meeting on May 12th
at 7pm. Will be discussing sidewalks and lights from Community Building
to 33.
Economic Development Committee:
Eugene Steiner
Have scheduled an Economic Committee meeting on May
17th at 7 pm. We have a lot to review and discuss. We will
bring results to the next Council meeting on May 18th.
There have been questions regarding the Pool Fund.
Current total is $22,982 after the Auction on April 24th.
RADC will meet on May 20th at 7 pm.
Public Utilities Committee: Greg
Pontsler
The EPA is still reviewing the Wastewater Treatment
Plant Study.
We will be scheduling a meeting to review water
rates. Jeff is reviewing data.
Rules Committee:
Chris Heitkamp
Old Business
There are 2 weeks left until the Ordinance
regarding farm animals in the Village takes effect.
Lots are being cleaned up. Several have court
dates scheduled in the coming weeks.
JB Equipment working on getting things cleaned up.
Will take a little time.
New Business:
Jeff to review possibility of opening Columbia St
into a New Addition.
Tom Rogers would like to close Market St to
Franklin in July for a Sock Hop/Cruise in. Council approves of these
events and will need the specific date and time for final approval.
Meeting adjourned 7:58 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Community Days
Meeting Results from April 27, 2010 |
Present: Amy Joseph, Clete Schmidt, Jack Provci,
Wilbur Welling,
Barry Peel, Jerry Bolenbaugh, Lisa Kuhn
Finances - Checking balance 7842.63
Pavilion update – plans have been approved by the
State. Construction started today !
The paperwork has been done to withdraw the funds
from Leota Braun Foundation.
The Chamber has volunteered to be in charge of the
Parade. They can decide the route.
Need entertainment for Friday night from 5:30 – 7
pm. Have left a message for the Parkway Show Choir.
Saturday entertainment – Clowns for God will be
doing balloon art only. Unable to perform.
Gun raffle tickets for sale. Need to turn tickets
and money in for those that have sold.
We need workers to help with inflatables? We can’t
find an organization to help.
Amy to contact the school to see if any classes
would be interested for a fund raiser.
We will give them some of the inflatable profit.
Discussed a “Design a T-shirt” contest. Giving
$100 cash. Will post on the press release sites. Design will be used
on t-shirts to be for sale during Community Days.
Designs to be at the Village office by May 11th
at 7:30 pm. All designs are subject to committee approval.
Discussed advertising – reviewed ad sites: Berne
Shopper News, Decatur Daily Democrat, Parkway Independent, Daily
Standard, Times Bulletin. Will get information
To school to be entered into elementary folders.
Mercer County Outlook will advertise for free.
Need to get flyers done by first week of May.
Flea Market information – still need to get
information posted on Parkway Independent.
Corn Hole Tournament – we need 6 sponsors – have 4
so far. Barry still working on it.
Concerns about the Community Church Service. Lisa
to attend the Parkway Ministerial meeting on Monday and report back at
next meeting.
May need to change the chicken BBQ date and time.
Johnny Appleseed Foundation has been contacted.
They will try to do something.
Next meeting – May 11th at 7:30 pm.
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, April 20, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Steiner, McKee, Pontsler, Searight,
Heitkamp
Gehle - absent
Also attending: Sergeant Stetler, Judy Koesters,
Jeff Long
Motion Steiner. Second Pontsler to accept Agenda
as Orders of the Day.
McKee called for the question. Steiner = y,
Pontsler = y, McKee = y,
Searight =y, Heitkamp = y. Passed 5 yes.
Motion: Searight. Second McKee to accept the
minutes from the
April 6, 2010 meeting as presented. Heitkamp
called for the question.
Searight = y, McKee = y, Heitkamp = y, Steiner = y,
Pontsler = y.
Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
Village Administrators from Mercer County met with
DP & L regarding costs.
DP & L is offering an Energy Resource Supply
Agreement that will gives us a 10% discount through 2012. Projected
savings are $9,000. This savings comes from the transmission and
generation charges.
Motion: McKee. Second Searight to approve the
DP&L contract. Steiner called for the question. McKee = y, Searight =
y, Steiner = y, Pontsler = y, Heitkamp = y. Passed 5 yes.
The poles are being set at the ball diamond.
Training is taking place for the different areas of
the water plant. Training today was calibrating the flow meters and
tomorrow we will be working with the drive pumps. Also scheduled this
week will be the testing of the high service pumps.
Start date for the new Shelter house should be the
week of May 3rd if all revisions get approved at the state
level in the next week. Several requirements needed to be met. We
already have a drinking fountain and bathroom near that met the
requirements. Need to make handicap accessible and will be putting in
sidewalks to the bathroom. This will really dress up the park. Is
going to be a good addition.
Springers will be in to remove and grind out stumps
around the Village.
Alleyways are completed and look good.
Committee Reports:
Finance Committee – Todd McKee
·
RESOLUTION 04-10
A RESOLUTION OF THE
COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AUTHORIZING AN AMBULANCE
SERVICE CONTRACT WITH THE COUNTY OF MERCER, OHIO.
Motion Searight. Second Steiner to approve
ambulance contract. Pontsler called for the question. Searight = y,
Steiner = y, Pontsler = y, McKee = y, Heitkamp = y. Passed 5 yes.
Motion Steiner, Second Heitkamp to pay bills as
submitted by the Fiscal Officer in the amount of $10,308.20 (Majority
of which consists of Ambulance Contract and DP &L) Searight called for
the question. Steiner = y, Heitkamp = y, Searight = y, McKee = y,
Pontsler = y, Passed 5 yes.
Service Committee: Steve Gehle - absent
Message from Steve:
Reminder – Clean up Day – May 8th from 8
am – noon.
Resident Meeting regarding sidewalks on Holly Lane
at the Community Building on April 27th at 7 pm. (This has
been changed from the Village Hall)
Health Department – No updated information
regarding Trailer Court.
Pictures were taken and given to Judy for the
Columbia St. house.
Plans for the new Shelter House are at the Village
Hall if someone would like to review them.
Safety Committee: Ron Searight
Held a Safety Meeting on Tuesday April 13th
at 7 pm. The following items were discussed:
Discussion on the speeding problem on Franklin
Street. The committee decided to recommend that a three-way stop sign
be installed at the tee of First Street and Franklin Street. They want
to introduce the ordinance at next council meeting as an emergency
measure.
Reviewed the placement of four-way stop sign at
Front Street and Race Street as said would be done when it was first
installed. Everyone feels it is working out as desired.
Jeff handed out a Snow Plow Safety Overview to be
in our Village safety plan.
Council and employees need to get ID badges.
·
ORDINANCE 03-10
AN ORDINANCE AMENDING
SECTION ONE ITEM 56 OF THE ORDINANCE 05-94, WHICH ESTABLISHES THE
LOCATION OF POSTED STOP SIGNS WITHIN THE VILLAGE OF ROCKFORD, OHIO, AND
DECLARING AN EMERGENCY.
Motion Steiner. Second McKee to suspend the rules
of 3 readings for the safety of the Village. Pontsler called for the
question. Steiner = y, McKee = y, Pontsler = y, Searight = y, Heitkamp
= y, Passed 5 yes.
Motion Steiner. Second McKee to adopt Ordinance
03-10. Pontsler called for the question. Steiner = y, McKee = y,
Pontsler = y, Searight = y, Heitkamp = y. Passed 5 yes.
Economic Development Committee:
Eugene Steiner
Held Economic Committee Meeting on April 12th
at 7 pm. Discussed the following items:
A public meeting will be held in July during the
week of the 11th, 18th, or 25th. We
need to look at calendar to avoid any conflicts. The theme of the
meeting is what we can be done to improve the Village and what the
Village can do to help. Specifically we want to address what can be
done to entice people to move into the many vacant homes throughout the
Village.
Discussion thoughts were presented and the
committee and Jeff to work on more ideas before next meeting. Some ideas
were:
- Waive utility tap fees utilities for new
construction on vacant lots.
- Consider waiving water bill, not including
debt service, for a given period of time.
- Contact banks to see if they could be part of
a financial incentive.
- Contact County to see how the CHIP program
could be part of the package.
- Inform people of our Community Reinvestment
Area incentives.
- Work with and educate realtors of the
incentives.
- In essence develop a program that markets our
available homes and empty lots.
Next Economic Committee meeting will be May 17th
at 7 pm.
Public Utilities Committee: Greg
Pontsler
Held Committee Meeting on April 13th at
7:30 pm. Following items discussed:
Discussion was held on land repair of water leaks.
Water plant is scheduled to begin operation last week of May. Target
date for meter billing is August. Discussed proposed wastewater plant.
We would like to see a similar plants operation. We are looking at
funding options.
Also –
Several questions today regarding the sewer smell
in the Village coming from the Wastewater Treatment plant – we have
turnover every spring and fall thus the bad smell for a day or two.
Rules Committee:
Chris Heitkamp
ORDINANCE 02-10
AN ORDINANCE ENACTING SECTION 90.09 OF THE CODIFIED ORDINANCES OF THE
VILLAGE OF ROCKFORD, OHIO PERTAINING TO THE LIMITATION ON KEEPING
ANIMALS, FOWLS, AND BEES WITHIN THE VILLAGE OF ROCKFORD CORPORATION.
1st reading – 03/16/10
2nd reading - 04/06/10
3rd reading – 04/20/10
Motion Searight, Second McKee. Pontsler called for
the question. Searight = y, McKee = y, Pontsler = y, Steiner = y,
Heitkamp = y. Passed 5 yes.
Ordinance will be in effect in 30 days.
Old Business
New Business:
Meeting adjourned 8:06 pm.
____________________________
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Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, April 6, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Sergeant Stetler, Judy Koesters,
Jeff Long
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
McKee called for the question. Steiner = y, Gehle
= y, McKee = y,
Pontsler = y, Searight = y, Heitkamp = y. Passed 6
yes.
Motion: Searight. Second Heitkamp to accept the
minutes from the
March 16, 2010 as presented. Gehle called for the
question. Searight =y,
Heitkamp = y, Gehle = y, Steiner = y, McKee = y,
Pontsler = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Invitation for Lunch with a Bunch on Wednesday,
April 7th, 2010.
Lunch with the Head Start Preschool Bunch.
Letter from Ohio Utilities Protection Service.
Governor Strickland recently
declared April as Safe Digging Month to remind
Ohio’s residents that calling 811 is required before digging to avoid
damaging the growing number of underground pipelines, wires and cables.
Letter from Peavey regarding reducing the workplace
accidents.
Invitation to the 4th Annual Mercer
County Ribfest to be held on May 7th & 8th, 2010.
Exhibitors application and contract for the
Rockford Chamber of Commerce Business Expo – April 17, 2010.
Community Days Committee working on the 1st
Annual Golf Cart Rodeo.
Village Administrator’s Report – Jeff Long
Lights at the parks will be installed soon.
Water plant equipment has arrived. The company
goal is a start up date the last week in May.
Will be meeting with contractors who put meters in
and will be discussing the clean up and reseeding of residents yard.
Ohio EPA will be in Wednesday for the Sanitary
Survey. Survey is required by US EPA.
Working on some repairs on the lift station.
Stoning the alleys coming along. All alleys will
have the grey stone and be rolled. Should last 3 – 4 years.
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of $56,134.67 (majority
of bills loan payments, lights, and standard items.) Gehle called for
the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y,
McKee = y, Heitkamp = y, Passed 6 yes.
Motion Steiner. Second Gehle to accept the Mayor’s
Court pay in of $1360.00.
Searight called for the question. Steiner = y,
Gehle =y, Searight = y, McKee =y, Pontsler = y, Heitkamp = y. Passed 6
yes.
Service Committee: Steve Gehle
Working with Jeff on the sidewalks on Holly Lane
and around to finish Front Street. Sidewalks to be 4’ with tree lawn.
Will hold meeting with residents on April 27th at 7 pm at the
Rockford Village Hall.
The blue prints are done for the pavilion. Will be
bringing them over for a review meeting before heading to the state.
Shane Hall building at the park needs some trench
work on west side. Needs to drain away from the building. Maybe need
to run to the new storm sewer. Will work with Jeff on this project.
Safety Committee: Ron Searight
Some results from the Town Hall Meeting on March 25th.
Complaint regarding a business. Some complaints regarding some
properties. Complaint on the height of a stop sign on Franklin and
South St. Faded stop sign Franklin and Walnut.
Problems of speeding down South Franklin.
Safety Meeting scheduled for Tuesday April 13th
at 7 pm.
Need to get with Paul regarding the badges for the
Village employees and officials. The fire department and EMS are
already working on it.
Economic Development Committee:
Eugene Steiner
Had Town Hall Meeting – went ok. Approximately 22
present. Next one should go even better.
Had a business visit with Terry the barber. Has
had some medical issues recently.
Has had to cut some hours. Wants to keep customers
happy. Keep him in thoughts and continue to give him encouragement.
Committee Meeting scheduled for April 12th
at 7 pm. Will be discussing decisions for Summer Town Hall meeting
guest speaker and the fall meeting.
Will be creating a business visitation schedule.
Public Utilities Committee: Greg
Pontsler
Committee Meeting scheduled for April 13th
at 7:30 pm
Rules Committee:
Chris Heitkamp- absent
ORDINANCE 02-10
AN ORDINANCE ENACTING SECTION 90.09 OF THE CODIFIED ORDINANCES OF THE
VILLAGE OF ROCKFORD, OHIO PERTAINING TO THE LIMITATION ON KEEPING
ANIMALS, FOWLS, AND BEES WITHIN THE VILLAGE OF ROCKFORD CORPORATION.
1st reading – 03/16/10
2nd reading 04/06/10
Old Business
Trailer park update – the decisions are coming from
the Health Department.
Call from Steve Meyer stated he is having the water
lines completed and the meters hooked up.
Need to look at First and Main area. Needs to have
a cover over area so as not to get stroller wheels stuck.
New Business:
The pool committee has raised approximately
$20,000. They are having a Benefit Auction on April 24th at
4 pm. Have talked to them about thinking about a splash pad.
Meeting adjourned 8:01 pm.
____________________________
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Mayor
Fiscal Officer |
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, March 16, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight.
Heitkamp - absent
Also attending: Sergeant Stetler, Judy Koesters,
Janie Southard, Jeff Long,
Mr. and Mrs. Harlamert
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
Searight called for the question. Steiner = y,
Gehle = y, Searight = y,
McKee = y, Pontsler = y. Passed 5 yes.
Motion: McKee. Second Pontsler to accept the
minutes from the
March 2, 2010 as submitted with date correction for
the Town Hall Meeting on March 25th by the Fiscal Officer.
Gehle called for the question. McKee =y,
Pontsler = y, Gehle = y, Steiner = y, Searight =
y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
Village crew has started working on alley ways.
Using grey stone as it lasts longer and looks good. The company is out
of stone at this time. When more stone become available we will
continue working the alleys.
Beginning in April we will resume the brush pick up
on a regular schedule of 2nd Tuesday of each month.
No action at the water plant at this time. Waiting
for equipment to be delivered.
Should be the first part of April. Project
completion scheduled for August.
Lights at the park will be installed as soon as the
park dries up.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of $16,927.81 (majority
of bills include electricity, Fanning Howey ARRA funds, Fanning Howey
WWTP Study) Gehle called for the question. Steiner = y, Pontsler = y,
Gehle = y, McKee = y, Searight = y, Passed 5 yes.
Service Committee: Steve Gehle
Have been working with the Park Board. No other
reports at this time.
Safety Committee: Ron Searight
Safety Committee meeting scheduled for March 23rd
at 7 pm.
Economic Development Committee:
Eugene Steiner
RADC will meet on March 18th at 7:30 PM
Economic Development Committee meeting scheduled
for March 22nd at 7pm
to finalize plans for Town Hall Meeting on March 25th
at 7 pm.
Public Utilities Committee: Greg
Pontsler
Meeting held on March 15th at 7pm with
Fanning Howey
Discussion was held on WWTP Evaluation Study.
Fanning/Howey studied four options to meet the existing and future needs
of the Village as well as the Fremont Company for wastewater treatment.
Various options were explained. Recommendation is for option one which
is retrofitting the existing plant. This will consist of dividing the
first lagoon into three cells. Cell 1A would have 245 HP of aeration,
Cell 1B would have 75 HP of aeration and Cell 1C would have 15 HP of
aeration. Also Cells 1B and 1C would have sludge return pumps installed.
Lagoon 2 would have one Solar Bee Mixer installed and Lagoon 3 would
have 2 Solar Bee mixers installed. All three lagoons would have new
transfer structures constructed allowing for transfer from one lagoon to
another at various depths as now all transfer liquid comes from the
bottom. New disinfection would be installed consisting of UV lighting.
Initial cost estimate is $2-2.5 million. Final design will dictate the
cost. There will be higher operation costs than we now have.
A meeting with Jim Fox of the Fremont Company,
Fanning/Howey and Village is scheduled for March 23 @ 1:00pm. Fremont’s
input will be listened to on this option.
Implementation and financing of this project will
be studied. Discussions with Fremont on what their contribution will be
is an important factor. We have put in nomination forms for the funding
and will continue to look for the best scenario. $33,000 of existing
yearly debt service will be retired in 2012. $115,500 of existing yearly
debt service will be retired in 2017.
Upon approval of Council we will meet with OEPA and
funding sources on the viability of this project and schedule of
implementation.
It was also brought up that in snow storms as soon
as all is caught up in way of plowing we need to go back and open
sidewalks to the streets.
Rules Committee:
Chris Heitkamp- absent
ORDINANCE 02-10
AN ORDINANCE ENACTING SECTION 90.09 OF THE CODIFIED ORDINANCES OF THE
VILLAGE OF ROCKFORD, OHIO PERTAINING TO THE LIMITATION ON KEEPING
ANIMALS, FOWLS, AND BEES WITHIN THE VILLAGE OF ROCKFORD CORPORATION.
1st reading – 03/16/10
Old Business
Reminder: all Council is to be present at the
Town Hall meeting on March 25th.
Good job on alleys. They look nice and well
presented.
New Business:
Need police to get started on trash warnings and
citations. We need to clean up the Village.
Meeting adjourned 7:48 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Village of Mendon Public Grant Meeting Minutes
by Kristina Boroff, Village Fiscal Manager
The third public grant meeting for the Village of Mendon was held on
Monday, March 15 at 7:00pm at the Town Hall. There were approximately
25 people in attendance from the village. Jared Ebbing was present from
Mercer County Community Development to discuss the village improvement
survey results. He stated how important the income surveys are as
well. We need to get the income surveys turned in, if we don’t get the
surveys done then the grant process will end. If you haven’t turned in
your survey yet, please do so.
The results of the village improvement surveys turned in thus far were
as follows: The most important issue to village residents is sidewalk
replacement, 2nd storm sewer replacement, 3rd
park/playground equipment and upgrades, 4th street repairs
and replacement, 5th Fire Protection, Handicap accessibility,
& Historical improvements, 6th water lines and water meters,
7th demo of existing properties, acquisition of land, gas,
electric, and neighborhood facilities.
The village is applying for a 0% loan through the state for water line
improvements, water tower improvements, and water meters. Each of these
would be a separate loan. Any loan money received can be leveraged
towards the distress grant. The oldest water lines in the village are
Market, Wayne, and Green Streets. We would like to coordinate the water
line replacement with the street replacement. This would be the best
use of the grant money. The village is also applying for a 0% loan
with the EPA for wastewater improvements. We need facility and lift
station upgrades. These projects will give us leverage and a higher
rank for the grant due to their far reaching effects in the village.
Parking ranked very low on the survey, but many in attendance at the
meeting felt that parking was a necessity at the new park. We would
like to get new playground equipment and replace the parking lot.
The issue of catch basins was discussed next. West Walnut and Glenn
Streets were noted as having water lying around after heavy rains. The
new storm sewers on Main Street have alleviated a lot of this problem.
We would like to see new sidewalks and curbs on North Main Street.
Glenn, Sunset, Jon, and Washington Streets were identified as needing
improvements. The base is crumbling on these streets so we can’t just
repave. The base needs to be dug up and stabilized and then the street
can be repaved.
There was some discussion about handicap accessibility, fixing the
ceiling and heating at the Town Hall. The lot on the corner of Green
and Market Street was discussed. Some thought this would be a nice land
acquisition for the village to incorporate as a parking lot for the
park. New restroom facilities at the park were discussed. Many people
would like to see a new brick and mortar facility, but this would be
very costly. We discussed adding a restroom to the shelter facility.
We have eight project ideas so far. Jared stated that this was a good
amount and that we could go as high as ten. We need to spread the money
around and do several projects. A council member stated that we need to
have a good mix of utility projects and cosmetic projects. It is hard
for people to appreciate new water meters and new water lines, even
though they are very important to the village, because you can’t see
them. A nice new street or lighting, on the other hand can be admired.
We will continue to work together to create the most beneficial projects
for the village.
Thanks to all those in attendance and to everyone delivering and filling
out surveys.
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RECORD OF
PROCEEDINGS:
Council called to order by Mayor Amy
Joseph on
Tuesday, March 2,
2010 at 7:30 pm at the Rockford Village Hall.
Invocation was
given by Gene Steiner
Pledge of
Allegiance
Those present: Gehle,
Steiner, McKee, Pontsler, Heitkamp.
Searight - absent
Also attending:
Sergeant Stetler, Judy Koesters, Janie Southard
Motion Steiner.
Second Gehle to accept Agenda as Orders of the Day.
Pontsler called for
the question. Steiner = y, Gehle = y, Pontsler = y,
McKee = y, Heitkamp
= y. Passed 5 yes.
Motion: Gehle.
Second Heitkamp to accept the minutes from the
February 16, 2010
as submitted by the Fiscal Officer. McKee called for the question. Gehle
= y, Heitkamp = y, McKee = y, Steiner = y, Pontsler = y.
Passed 5 yes.
Visitors to
Address Council:
Mayor’s Report
and Correspondence:
Letter from Robert
Latta – Member of Congress:
It is a great
privilege for me, as your Congressman, to represent the Fifth
Congressional District of Ohio. In an effort to be accessible, I am
inviting Mercer County Elected Officials to join me for an Elected
Officials Forum. The forum will be held on Monday, March 8, 2010 from 9
am to 10 am at the following location:
Mercer County Central Service Building
220 West Livingston Street, Room A212
Celina, OH 45882
The purpose of this
forum is to allow an informal discussion of federal government issues of
concern to you. As you representative in Congress, it is important for
me to learn of these matters so that I may keep them in mind as
legislation progresses through the 111th Congress.
Please RSVP to my
Defiance office at 419-782-1996 by Thursday, March 4th
whether or not you can attend. I hope that you are able to join
me.
Village
Administrator’s Report – Jeff Long - absent
Committee
Reports:
Finance
Committee – Todd McKee
Motion Steiner,
Second Pontsler to pay bills as submitted by the Fiscal Officer in the
amount of $13,626.01 (majority of bills include bulk salt, Fanning
Howey ARRA funds, ) Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y, McKee = y, Heitkamp = y, Passed 5 yes.
Motion Pontsler.
Second Heitkamp to accept the Mayors Court pay in of $1091.50. Gehle
called for the question. Pontsler = y, Heitkamp = y, Gehle = y, Steiner
= y, McKee = y. Passed 5 yes.
Finance Meeting was
held on Monday February 22nd at 7:30 pm. Reviewed budget
process. Total deposits for 2010 are up $2007.18 compared to 2009. Tax
deposits are down $1394.57. Will have another budget meeting after the
first quarter to review expenses as well as revenue.
Service
Committee: Steve Gehle
Service Meeting
held on Tuesday – February 16th after Council meeting.
Discussed sidewalks
from Community Building down Holly Lane. Need to get with Jeff to
discuss plan for sidewalks in rest of the Village.
Clean up Day will
be May 8th from 8 am – 12:00 noon. This year we will be
banning construction materials as well as paint and tires.
Need to get update
on Trailer Park and help it get moving in a positive direction.
Tree committee
doing good.
Park Board
discussing putting up a permanent pavilion and new concrete. Also need
to talk to them regarding putting up signs with park rules.
Safety
Committee: Ron Searight - absent
Economic
Development Committee: Eugene Steiner
Economic meeting
held on February 22 at 7 pm. Discussed the Public Meeting that will
take place on March 15th at 7 pm at the Community Building.
Information was placed on the March water bills. Mayor Joseph, Chief
May and Jeff will be speaking. We will be inviting someone from the
Mercer County Economic Development office to attend and give a short
presentation. The RADC and the Pool Committee will also be given an
opportunity to speak.
We need to develop
pride in our Community and find our uniqueness. Will look into
development of wetlands for area schools to study.
After Community
meeting we will be making assignments to visit our present retailers and
manufacturing.
RADC will meet on
March 18th at 7:30 PM
Public Utilities
Committee: Greg Pontsler
Fanning Howey has
submitted 3 designs for the wastewater treatment plant, but no costs
yet. They are to contact Jeff yet this week.
Public Utilities
committee meeting scheduled for Monday – March 8th 7 pm. To
review designs and costs.
Rules
Committee: Chris Heitkamp
Rules meeting held
on Monday February 22nd at 8 pm. Discussed prohibiting of
farm animals in the Village. Rabbits are to be excluded from this
Ordinance. Jeff to prepare ordinance for next meeting.
Old Business
New Business:
Elected Officials
or designee must take 3 hours of public records training per term in
office. Next local training: March 18th 9 am – 12:15 pm.
Wright State University, Lake Campus Auditorium.
Motion McKee.
Second Pontsler to make Lisa the designee for all officials. Gehle
called for the question. McKee = y, Pontsler = y, Gehle = y, Steiner =
y, Heitkamp = y. Passed 5 yes.
Meeting adjourned
7:44 pm.
____________________________
_____________________________
Mayor Fiscal
Officer
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Rockford Community
Days Minutes from February 23, 2010
Present: Amy Joseph, Clete Schmidt, Jack Provci,
Wilbur Welling,
Kerry Roehm, Barry Peel, Lisa Kuhn
John Sooner – C & G Distributing Co was here to
give us some pricing and other information regarding the beer trailer.
He will be putting together a spread sheet and getting it back to us
with profit margin information. He can also supply banners and other
items to dress up the area.
Update on pavilion – still waiting on some quotes.
Should have something definite at the next meeting.
Youth Football Activities – Didn’t have a
representative here .
Chamber – FBLA to sell cookies? Chamber taking
over the parade? Didn’t have a representative here.
Entertainment – Muhlenkamp Juggler can only come
on Friday night. Will do a one hour show.
Clowns for God will be here on Saturday afternoon.
Parkway Alumni – still checking on this for Friday
night.
Friday – Jam Session or Band – tabled to next
meeting. Saturday night band tabled until next meeting.
Committee agreed to try a gun raffle this year.
Will purchase 3 guns. Will sell $1,000 tickets. Kerry to check on
getting tickets printed.
Inflatables – need to set budget. Amy will come up
with some different budget options.
Softball – still working on this. Should be a go.
Need to get a list of all the local
news/entertainment guides. Need all the free advertising we can get.
Past years have been very expensive in the advertising area. Need to
cut those costs by advertising all events at once instead of each group
promoting their own activity.
Rough draft of donation letter reviewed. Need to
make several changes.
Wilbur will get door prizes like last year. We may
decide to use them as attendance prizes instead of selling raffle
tickets.
Next meeting March 9th at 7:30 pm.
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, February 16, 2010 at 7:30 pm at
the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Sergeant Stetler
Motion Steiner. Second Pontsler to accept Agenda
as Orders of the Day.
Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
McKee = y, Searight = y, Heitkamp = y. Passed 6
yes.
Motion: Searight. Second Heitkamp to accept the
minutes from the
February 2, 2010 as submitted by the Fiscal
Officer. McKee called for the question. Searight = y, Heitkamp = y,
McKee = y, Gehle = y, Steiner = y, Pontsler = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Division of Forestry Grant Announcement – Western
Lake Erie Basin Emerald Ash Borer Grant. Funding is available to help
communities continue to implement their Emerald Ash Borer Management
Plan.
Last week was Proclaimed FCCLA Week.
Amy Joseph proclaimed the week of February 7th
as NATIONAL FCCLA WEEK in Rockford. Urge all citizens to acquaint
themselves with the activities and values of Family, Career, and
Community Leaders of America, to show interest in it and give help and
encouragements to these young men and women who are working to achieve
knowledge and experience that will prepare them for future
responsibilities as active and concerned adult members of society.
Village Administrator’s Report – Jeff Long -
absent
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of $56,360.21 (majority
of bills include Parkway Utility renewal and payment, snow blade) Gehle
called for the question. Searight = y, Pontsler = y,
Gehle = y, Steiner = y, McKee = y, Heitkamp = y.
Passed 6 yes.
McKee would like to have more communications when
making larger purchases.
RESOLUTION 03-10 ANNUAL APPROPRIATIONS
BE IT RESOLVED BY THE BOARD OF COUNCIL OF THE
VILLAGE OF ROCKFORD, MERCER COUNTY OHIO THAT TO PROVIDE FOR THE CURRENT
EXPENSES AND OTHER EXPENDITURES OF SAID BOARD OF COUNCIL OF ROCKFORD,
DURING THE FISCAL YEAR ENDING IN DECEMBER 31, 2010, THE FOLLOWING SUMS
BE AND THE SAME HEREBY SET ASIDE AND APPROPRIATED FOR THE SEVERAL
PURPOSES FOR WHICH EXPENDITURES ARE TO BE MADE FOR AND DURING SAID
FISCAL YEAR.
Motion Steiner, Second Gehle. Searight called for
the question. Steiner = y, Gehle = y, Searight = y, McKee = y, Pontsler
= y, Heitkamp = y. Passed 6 yes.
Finance Meeting scheduled on Monday February 22nd
at 7:30 pm.
Service Committee: Steve Gehle
Service Meeting scheduled on Monday – February 22nd
at 8 pm.
Safety Committee: Ron Searight
Discussed the need for badges for Village
Employees, Police Department, Fire Department and EMS. Need to get
everyone together. Ron would like to talk with Jeff next week.
Village residents need to make sure sidewalks are
clear after snow storms.
Economic Development Committee:
Eugene Steiner
Economic meeting scheduled on February 22 at 7 pm.
RADC will meet on March 18th.
Public Utilities Committee: Greg
Pontsler
Will get with Jeff this week to check on status of
Fanning/Howey report on the sewer plant.
Rules Committee:
Chris Heitkamp
Rules meeting on 02/09/10 at 7 pm was canceled.
Rescheduled to Monday February 22nd at 8 pm. Will be
discussing limits to livestock in the Village.
Old Business
Trailer Court status? Steve to check on this.
There was a water leak in the court over the weekend, but had to wait on
some parts to get it fixed. Did not want to shut down the court for 2
days.
Columbia Street house – having trouble finding the
currently owner of the property. Will make more phone calls.
New Business:
Are we keeping up with renters moving in and out of
rental properties. Landowners are suppose to let us know when someone
moves in or out.
May need to send renter information every 6 months.
Meeting adjourned 8:02 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, February 2, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Steiner, McKee, Pontsler, Searight,
Heitkamp
Gehle - absent
Also attending: Judy Koesters, Sergeant Stetler
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Pontsler called for the question. Steiner = y,
McKee = y, Pontsler = y,
Searight = y, Heitkamp = y. Passed 5 yes.
Motion: Searight. Second Heitkamp to accept the
minutes from the
January 19, 2010 as submitted by the Fiscal
Officer. McKee called for the question. Searight = y, Heitkamp = y,
McKee = y, Steiner = y, Pontsler = y.
Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
ORDINANCE 01-10
AN ORDINANCE REPEALING SECTION 2.10 ON ATTENDANCE
REQUIREMENTS OF CODIFIED ORDINANCE SECTION 32.081 “COUNCIL RULES OF
ORDER”, AND DECLARING AN EMERGENCY.
Motion Steiner, Second McKee. Searight called for
the question. Steiner = y,
McKee = y, Searight = y, Pontsler = y, Heitkamp =
y. Passed 5 yes.
Village Administrator’s Report – Jeff Long -
absent
Committee Reports:
Finance Committee – Todd McKee
Motion Pontsler, Second Searight to pay bills as
submitted by the Fiscal Officer in the amount of $6,922.60. (bulk salt,
DP & L and miscellaneous)
Steiner called for the question. Pontsler = y,
Searight = y, Steiner = y,
McKee = y, Heitkamp = y. Passed 5 yes.
Motion Searight, Second Heitkamp to accept Mayors
Court pay in of $1524.00.
Pontsler called for the question. Searight = y,
Heitkamp = y, Pontsler = y,
Steiner = y, McKee = y. Passed 5 yes.
Service Committee: Steve Gehle - absent
Will schedule a Service Committee meeting next
month.
Safety Committee: Ron Searight
Report on Safety Meeting on 01/25/10 – Those
present Mayor, Greg, Chris, Ron along with Chief May. Discussed things
important to police department. It’s important that Village residents
report violations, accidents, break ins and other suspicious activity.
There are have been several instances when some has asked about a
situation and the situation has never been reported.
Also discussed the need to have badges for all
Village Council, Employees, Police Department, Fire Department and EMS.
In case of a crisis we need to be able to show who we are representing.
There may be a time when other communities are helping in a crisis –
they need to know who the local officials are.
Motion: McKee, Second Steiner, Pontsler called for
the question to approve all local emergency personnel, council and
village employees to have ID badges. McKee = y, Steiner = y, Pontsler
= y, Searight =y, Heitkamp = y. Passed 5 yes.
Other discussion included getting together with
Police Department, EMS, and Fire Department to make sure we all have the
same information regarding evacuation plans, flood plans, fire
information, etc. We also would like to contact Ohio City and get
their thoughts on their recent tragedy. They may have some suggestions
that would help us in the same situation.
Economic Development Committee:
Eugene Steiner
Report on Economic Development meeting on 01/25/10
– Those present Ron, Steve, Mayor, Jeff and Gene.
Discussed that everyone needs to be on the lookout
for new manufacturing and business. We want everyone to participate in
visiting our local business. Let them know we are interested and we
will listen to their comments and suggestions.
The date for the Town Meeting has been scheduled
for March 25, 2010.
Next Economic meeting scheduled on February 22 at 7
pm.
Public Utilities Committee: Greg
Pontsler
Village employees had 3 different water breaks last
week. One took 5 hours – until 3:30 am. They came to work the next
morning to another. Very cold working conditions.
Fanning and Howey are scheduled to meet with Jeff
on the 15th regarding the Wastewater Treatment Plant.
Utilities meeting will be scheduled after to discuss the results.
Village employees are currently working installing
water meters in the downtown business area.
Rules Committee:
Chris Heitkamp
Scheduled Rules meeting on 02/09/10 at 7 pm. Will
be discussing limits to livestock in the Village.
Old Business
Columbia Street house – having trouble finding the
currently owner of the property. Will make more phone calls.
New Business:
Meeting adjourned 8:00 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Community Days
01/26/10
Present: Amy Joseph, Jerry Bolenbaugh, Clete
Schmidt, Jack Provci,
Wilbur Welling, Mike Bruns, Sandy Schaffner, Mark
Heitkamp,
Kerry Roehm, Jenny Langenkamp, Deb Call, Barry
Peel, Lisa Kuhn
Amy opened meeting thanking everyone for attending.
Since Sandy and Mark came to represent the Park
Board, they can update us on the permanent pavilion. Sandy stated
that Mike Bruns has turned in 2 quotes. Still waiting on some quotes
from Steve Gehle and Wilbur Welling contacts. Basic structure is
52’ x 104’. Quotes turned in do not include the
concrete pad. The pavilion will start out basic - will add electricity
and lights, etc. as funds become available. The concrete can be done at
a later time also. There are a lot of options with this building. The
Shane Hall, the Shelter House and the Community Building are all booked
on a regular basis. This will give us another avenue for income.
Everything is in the works and should be completed by Community Days.
Mike mentioned that the Rockford 5K will be
donating $2800 to the Park Board for the permanent pavilion project.
Parkway seniors have to do some community service
to graduate. Maybe we can
get some help from them for the park.
Kerry Roehm came to represent the Rockford Rec
Association. They will be sponsoring the Chick Steward Tournament again
this year. They will be starting the games later Saturday morning and
continue into the evening. This may help get some people to stay around
the park longer.
Group decided to go with inflatables instead of
rides. This will make it more feasible for families to come to the park
and enjoy themselves without having to spend a lot of money on rides.
We will contact inflatable company . Will have more information at the
next meeting. Need to get businesses, churches, and organizations to
help sponsor. We will charge a flat rate for wrist bands for each day.
Other locations charge $7.00 for each child for each day. Need to get
manpower to watch the inflatable area – Music Boosters, other school
organizations that need some community service, Laurels and Colonial
personnel.
Entertainment - working on getting Clowns For God
and Muhlenkamp Juggler for Saturday afternoon. Would like the
Parkway Alumi Band to play on Friday evening from 5:30 – 7 pm.
Amy to contact Alyssa to see if she is interested
in doing a Pageant this year on Friday night.
Saturday night band – mentioned Section 8 – from
Van Wert, Backseat Driver, Borrowed Time is already booked.
Jenny to contact Amy Branstetter regarding the
Chatt Picnic to get some information on events that were successful.
Chamber – asking FBLA to sell cookies in along with
Chamber Ice Cream. Mentioned
working on the parade.
Next meeting – February 9th at 7:30 pm –
Village Hall.
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, January 19, 2010 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Jeff Long, Judy Koesters, Sergeant
Stetler
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Gehle called for the question. Steiner = y,
Searight = y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed
6 yes.
Motion: McKee. Second Pontsler to accept the
minutes from the
January 12, 2010 as submitted by the Fiscal
Officer. Steiner called for the question. McKee = y, Pontsler = y,
Steiner = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Proclamation
WHEREAS, Relay for life is the signature activity
of the American Cancer Society and celebrates cancer survivors and
caregivers, remembers loved ones lost to the disease, and empowers
individuals and communities to fight back again cancer; and
WHEREAS, money raised during Relay for Life of the
Parkway Community supports the American Cancer Society’s mission of
saving lives and creating a world with less cancer and more birthdays by
helping people stay well, by helping people get well, by finding cures
for cancer and by fighting back; and
WHEREAS, Relay for Life helped fund more than $150
million in cancer research last year;
NOW, THEREFORE, BE IT RESOLVED, that I, Amy Joseph,
Mayor of the Village of Rockford, do hereby proclaim the week of January
18th, 2010 as
“RELAY FOR LIFE DAYS” in the Village of Rockford
and encourages citizens to participate in the Relay for Life event at
Parkway High School on January 22, 2010 following the basketball game.
Village Administrator’s Report – Jeff Long
We have made some changes on the application for
West Market Street.
Met today with Bea Kreigal representing the
Workforce Investment Act in this area. This program allows youth ages
17-21 years of age to apply for local summer jobs that will be paid from
the federal government. They would be covered under the Workforce
Investment Act workers compensation. I will complete the information
requested. This will be no cost to us.
The larger water meters have been ordered that will
be installed in the businesses.
We will have training on Wednesday and Thursday of
this week for the new billing software and radio meter reading
devices. We will be able to check flows by days and hours. This will
help us get information to set the rates.
To Judy – question regarding spouting that is
flowing directly on to neighbors wall. Judy to get some information to
pass along.
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Gehle to pay bills as
submitted by the Fiscal Officer in the amount of $17,691.04. (Mostly
reimbursement to Fanning/Howey, ARRA Funds to Fanning/Howey, and bulk
salt)
Pontsler called for the question. Searight = y,
Gehle = y, Pontsler = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6
yes.
·
RESOLUTION 02-10
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR
TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY TO RENEW THE NOTE FOR
THE PARKWAY UTILITY EXTENSTION.
Motion Steiner, Second Pontsler to approved
Resolution 02-10. Searight called for the question. Steiner = y,
Pontsler = y, Searight = y, Gehle = y, McKee = y. Heitkamp = y. Passed
6 yes.
Will schedule a Finance Committee Meeting after 1st
meeting in February.
Service Committee: Steve Gehle
Attended the Park Board Meeting on January 14,
2010. Looking at getting the Permanent pavilion done in time for
Community Days. We are waiting on bids at this time and will meet again
next month if not before. Community Days will be 18th and 19th.
Baseball diamond lights will be done also.
Will schedule a Service Committee meeting next
month.
Safety Committee: Ron Searight
Scheduled a Safety Committee meeting on Monday –
January 25th at 7:30 pm
Economic Development Committee:
Eugene Steiner
Visited Frankie Jo’s – concerns with pop supplier.
Gene talked with supplier and reported back to Frankie Jo’s.
Scheduled an Economic Development Committee meeting
on Monday –
January 25th at 7 pm. Will discuss
some development work. Setting up a program for 2010. The Village will
have several open meetings this year.
tentative months are March and October. Will
also look into have a developer come from Columbus to have a meeting in
June.
Public Utilities Committee: Greg
Pontsler
Discussed some water bill issues.
Have not received any information regarding the
sewer plant from Fanning/Howey.
Rules Committee:
Chris Heitkamp
Will be talking with Ron regarding the Rules
Committee and be setting up a committee meeting next month.
Old Business
Judy still looking into several issues. Should
have some answers at the next meeting.
New Business:
Would like to see the hours of the office posted.
The hours are 8 am – 4:30 pm. There are times
during the day when the office is closed to go to bank or post office –
shouldn’t be more than 15 – 20 minutes.
There was a company that was around town selling
meat. They need a Rockford Village Permit to do this. Paul talked to
them.
Meeting adjourned 7:56 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Community Days
01/12/10
Present: Amy Joseph, Jerry Bolenbaugh, Clete
Schmidt, Jack Provci, Wilbur Welling, Betsy Schoenleben, Ester Zizelman,
Chris Heitkamp, Mike Bruns, Lisa Kuhn
Meeting started at 7:30. Amy welcomed and
thanked everyone for coming to the meeting. Community Days 2010 will be
June 18th
and 19th.
(Father’s Day Weekend)
Copy of last meeting minutes reviewed.
All civic organizations were invited to meeting.
No response. Will try again for the next meeting. Invitation was also
posted at TJ’s. Will get a press release ready for the next meeting.
Maybe we need to visit the other organizations meetings.
The ride company that usually comes to Mendon is
booked for our weekend. They suggested we change our date. We decided
that just wasn’t possible for this year.
Should we continue to look for ride company? Amy
will have Barry continue to look.
St. Teresa is having a fund raiser to sponsor an
inflatable. Would New Horizons and/or the Methodist church be
interested in sponsoring an inflatable too? Chris Heitkamp will check
with New Horizons.
Our goal has been listed on invitation that funds
will go towards a permanent pavilion at the park. (Where the cement
slab is now located.) 25% of profits should go to Community Days fund.
Wilbur to contact AG director at school to see if
they might be interested in helping.
We want entertainment all day on Saturday.
Suggestion of Craig Muhlenkamp –
Juggler from Coldwater. Chris will contact him to
see if he is available.
When is Bible School this year? Years ago it was
planned the same week of Community days and then the final program was
held down at the park on Friday night.
Some talk about doing a Talent Show.
Need to use the PA System to announce events.
Betsy will be checking with the Youth Football to
see if they will be sponsoring a wiffle ball tournament. They have a
meeting on Friday night.
Mike to see if Dick Courtney is interested in
setting up a flea market again. If so, we need to get the word out
earlier.
Does anyone know a clown we can hire to walk around
and entertain kids with balloon art?
Would the FCCLA be interested in helping with a
baking contest? Teachers could be the judges.
Will consider a Wii and/or Xbox tournament as event
gets closer. A lot of kids are already involved in the baseball
programs.
Amy to contact Johnny Appleseed to see if he might
be interested in coming back to Rockford.
Still considering a Jam Session on Friday night.
Car Show day, time and location has been changed to
the following –
Car Show will be on Saturday – June 20th.
Registrations will be from 10:30 am – 1 pm.
Awards will be given at 3 pm. Location: Shanes
Park. Clete to mark up the previous flyer and someone will make a new
flyer. (Amy and Lisa) Need to have these done by March. If the Car
Show doesn’t make money this year, it will be the last.
Mike and Wilbur to check on other bands for
Saturday night.
Mike to contact Mr. Puthoff regarding school
organizations to help.
Amy to contact Mr. Hughes about basketball
tournament.
Would the Parkway band be interested in setting up
Saturday afternoon for an hour or so?
Softball tournament to be co-ed.
Reverse raffle needs to set up at 5:30 pm and be
ready to start at 6 pm sharp.
Discussion on costs of tent and feasibility of
getting the permanent pavilion up before Community Days. Lisa to
contact Sandy Schaffner so Park Board can discuss it at their meeting on
Thursday (14th).
Next meeting will be on January 26th at
7:30 pm.
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, January 12, 2010 at 6:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Heitkamp
Also attending: Jeff Long, Judy Koesters, Sergeant
Stetler, Chief May
First meeting of the New Year. Judy gave the Oath
of Office to Amy Joseph – Mayor and Ron Searight, Gene Steiner, Steve
Gehle, and Christ Heitkamp as Councilmen of the Village.
Election of Council President 2010 –
Motion Searight, Second Pontsler to elect Todd
McKee as Council President.
Gehle called for the question. Searight = y,
Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y, McKee = ab. Passed
5 yes.
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Gehle called for the question. Steiner = y,
Searight = y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed
6 yes.
Motion: McKee. Second Searight to accept the
minutes from the
December 15, 2009 as submitted by the Fiscal
Officer. Gehle called for the question. McKee = y, Searight = y, Gehle
= y, Steiner = y, Pontsler = y,
Heitkamp = y.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
The Application for the Market Street Project has
passed the district phase and
has been forwarded to the small government grant.
We can make changes to our application to improve our chances of
receiving funding. Total project estimate
is $579,700. Resolutions will be forth coming with
funding information.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of $30,836.14. (Mostly
fire protection and electricity)
Searight called for the question. Steiner = y,
Pontsler =y, Searight = y, Gehle = y,
McKee = y, Heitkamp = y. Passed 6 yes.
Motion Searight, Second Heitkamp to accept the
Mayors Court pay in of $1383.00. Pontsler called for the question.
Searight = y, Heitkamp = y,
Pontsler = y, Gehle = y, Steiner = y, McKee = y.
Passed 6 yes.
·
RESOLUTION 01-10
A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR
TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY TO RENEW THE NOTE FOR
THE FRONT STREET IMPROVEMENT PROJECT.
Motion Steiner, Second Gehle to approved Resolution
01-10. Searight called for the question. Steiner = y, Gehle = y,
Searight = y, McKee = y, Pontsler = y, Heitkamp = y, Passed 6 yes.
Service Committee: Steve Gehle
Rockford Recreation Casino Night – Saturday, March
27, 2010.
Motion Searight, Second Pontsler to approve Casino
night. McKee called for the question. Searight = y, Pontsler = y,
McKee = y, Gehle = y, Steiner = yes, Heitkamp = y. Passed 6 yes.
Safety Committee: Chris Heitkamp
Economic Development Committee:
Eugene Steiner
Will give a report at the next meeting.
Public Utilities Committee: Greg
Pontsler
Water meters have been installed at all residence.
Water meters will be installed in the businesses over the next several
weeks.
Rules Committee:
Ron Searight
Judy to review Basic Code regarding farm animals –
ie chickens in the corporation.
Judy to review the Council attendance requirements
and update our ordinance.
Old Business
RADC passed out candy canes in December. Went very
well. Thanks to those individuals and the police department that helped
out to make it a success.
Need to remind the residence that we do have an
ordinance regarding snow clean up on sidewalks.
New Business:
2010 Committee Assignments:
Service – Steve Gehle
Safety – Ron Searight
Utilities – Greg Pontsler
Economic Development – Gene Steiner
Rules – Chris Heitkamp
Finance – Todd McKee
Message from Mayor:
Whether you are the chair or not, I want you all to
be active on your committees.
I want everyone to support each other. I want to
see something happening in 2010. Make sure you keep in touch. I
would like to see committee meetings once a month. Let’s get organized
and set some goals.
Meeting adjourned 6:57 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, December 15, 2009 at 7:30 pm at
the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Pontsler
Also attending: Jeff Long, Judy Koesters, Adam
Saunders, Chris Heitkamp,
Nancy Leighner, Sue Barna, Betty Belna.
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day with
correction to Visitors to Address Council. Members
of the RADC Pool Committee would like a few minutes.
Gehle called for the question. Steiner = y,
Searight = y, Gehle = y, McKee = y,
Pontsler = y. Passed 5 yes.
Motion: Searight. Second Steiner to accept the
minutes from the
December 1, 2009 as submitted by the Fiscal
Officer. Gehle called for the question. Searight = y, Steiner = y,
Gehle = y, McKee = y, Pontsler = y.
Passed 5 yes.
Visitors to Address Council:
Members Nancy Leighner, Sue Barna, and Betty Belna
from the RADC spoke to Council. The Candy Cane give away at the 4-way
stop was a success. Just another way to get Rockford on the map. The
RADC has done a lot of work this past year for a small organization.
Comments in previous minutes regarding spending to much time on the
pool, shouldn’t have sounded like Council didn’t approve or appreciate
what the Pool Committee has done. Council is very thankful for all the
work done in the past year. The RADC has some more ideas that they
will be working on in the upcoming year. Would be nice to get all the
organizations in the community to combine their efforts for the common
good of Rockford.
THANK YOU ‘GOLDEN GIRLS’ FOR ALL YOUR WORK !!!
IT’S MUCH APPRECIATED.
Mayor’s Report and Correspondence:
Letter from Jim Jordan – Congressman, Ohio 4th
District:
“Thank you for contacting me regarding the United
States Postal Service Processing and Distribution Center in Lima. I
appreciate you taking the time to share your concerns with me and for
providing our office with the resolution recently passed by your
Council.”
“I share your desire to maintain speedy and high
quality postal services in our community. My staff and I have met the
representatives of the Lima facility, and I appreciate the important
points they bring forward. I have also been in contact with Postmaster
General John Potter as well as the office of Chu Falling Star, District
Manager of the Cincinnati District. I know USPS is considering further
consolidation between Lima and Toledo, and I want to take some time to
pass along some of the information I have received. “
“According to the Postmaster General, there as been
an unprecedented decline in the volume of mail being sent through the
USPS. In 2008, mail volume was down 4.5%, which was the largest decline
since the Great Depression. This decrease in volume has resulted in a
loss of revenue, which has caused serious financial hardship for the
USPS, a self-supporting agency that is funded through the revenue that
comes from the sale of postal products and services. For fiscal year
2008, the Postal Service saw a net loss of $2.8 billion. The USPS has
expressed the need to implement a variety of cost cutting measures to
try to reduce their financial decline.”
“In response, I have requested the Postmaster
General to provide me a detailed written explanation of the facts and
figures behind this proposed consolidation. We are all concerned about
the federal government acting in a fiscally responsible way, but it is
incumbent upon the postal service to prove that such action would indeed
save money while protecting the integrity of the mail delivery and the
high quality postal service our residents have come to expect.”
“Again, I share your concerns on the issue, and I
value your input. My staff and I will continue to monitor the situation
and press for answers from the USPS. In the meantime, I hope you will
find the enclosed information helpful. Please do not hesitate to
contact us with any other concerns or questions you may have. You can
reach us by phone at (202)225-2676 for by email through our website at
http://jordan.house.gov.”
Village Administrator’s Report – Jeff Long
South Main Street Project:
a) Motion McKee. Second Steiner to approve pay
application #11 for CTL Engineering for $1,665.14. Pontsler called for
the question. McKee = y,
Steiner = y, Pontsler = y, Gehle = y, Searight =
y. Passed 5 yes,
b) Motion Searight. Second Pontsler to approved
pay application #7 for Shinn Bros. in the amount of $42,240 and
application #8 in the amount of $27,127.42.
Gehle called for the question. Searight = y,
Pontsler = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
These payments will be made from the State and the
project will be completed with a total cost $1,201,319.18.
Need to contact the owner of home on Columbia St.
Area needs to be cleaned up in a timely fashion.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Searight to pay bills as
submitted by the Fiscal Officer in the amount of $18,047.90. (Mostly
audit fees and electric)
Pontsler called for the question. Steiner = y,
Searight = y, Ponstler = y,
Gehle = y, McKee = y. Passed 5 yes.
ORDINANCE #06-09
AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT
EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF
OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2010.
1st reading – 12/01/09
Motion Searight, Second Steiner to suspend the
rules and pass Ordinance 06-09 as an emergency. Ponstler called for the
question. Searight = y, Steiner = y, Pontsler = y, Gehle = y, McKee =
y. Passed 5 yes.
2nd reading 12/15/09
Motion Steiner, Second Searight to approve
Ordinance 06-09. Ponstler called for the question. Steiner = y,
Searight = y, Pontsler = y, Gehle = y, McKee= y.
Passed 5 yes.
Motion McKee. Second Searight to approve Fund 4908
– Neighborhood Revitalization Project. Gehle called for the question.
McKee = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y. Passed
5 yes.
Motion Searight, Second Gehle to approve 2009
supplemental appropriations. Pontsler called for the question.
Searight = y, Gehle = y, Ponstler = y,
Steiner = y, McKee = yes.
Service Committee: Steve Gehle
Will plan to have a Service Committee Meeting in
January.
Motion Steiner. Second McKee to change our first
meeting in January from the 5th to the 12th at
6:30 pm. Ponstler called for the question. Steiner = y,
McKee = y, Pontsler = y, Gehle = y, Searight = y.
Passed 5 yes.
Safety Committee:
Economic Development Committee:
Eugene Steiner
Had meeting with Doug Hole of DJ Auto on Monday –
December 14.
He has some ideas he would like to discuss in
January or February.
Will have a business meeting schedule prepared for
January meeting.
Public Utilities Committee: Greg
Pontsler
Water meters are going good. Should be completed
by the end of next week.
We will be online with rates and billing by July or
August. Residents will be paying for usage.
Rules Committee:
Ron Searight
Reported on Rules Committee meeting on December 8,
2009.
Discussion was held concerning overtime as per
Employee Handbook Section 4.3 page 16. Employees questioned losing
overtime worked while having scheduled day off in same week. Committee
decided to delete the following sentence from handbook. “There shall
not be included within the overtime calculation any hours attributed to
vacation, personal, or sick leave.”
Motion McKee to amend the Employee Handbook
regarding overtime. Second Pontsler. Steiner called for the
question. McKee = y, Pontsler = y, Steiner = y, Gehle = y, Searight =
y. Passed 5 yes.
Ron asked to check resolution pertaining to display
of banners on light poles during time Christmas decorations are being
displayed. Upon checking banners are not to be displayed at this time.
Also discussed that a street light should be added
on East Columbia Street by the Village Hall. Jeff to get a quote.
Old Business
Pontsler – How did the hydrant flushing work? We
had a good turn out. Identified and oiled hydrants along with
flushing. Good cooperation between Village employees and the Fire
Department. Will need to do again in 6 months.
Thanks from Village Employees for the Gift
Certificates. Greatly appreciated.
New Business:
Meeting adjourned 8:05 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, December 1, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Pontsler - absent
Also attending: Jeff Long, Judy Koesters, Sergeant
Stetler, Chris Heitkamp
Motion McKee, Second Steiner, Gehle called for the
question to excuse Councilman Pontsler’s absent. McKee = y, Steiner =
y, Gehle = y,
Searight = y. Passed 4 yes.
Motion Searight. Second Gehle to accept Agenda as
Orders of the Day with
date correction for 1st reading of
Ordinance 06-09 to state 12/01/09.
McKee called for the question. Searight = y, Gehle
= y, McKee = y.
Steiner = y. Passed 4 yes.
Motion: Steiner. Second McKee to accept the
minutes from the
November 3rd & 23rd, 2009 as submitted
by the Fiscal Officer. Gehle called for the question. Steiner = y,
McKee = y, Gehle = y, Searight –ab.
Passed 3 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Correspondence: Mercer Health cordially invites
you and a guest to their Patient Reception Center and Hospitality Gift
Shop Open House Celebration.
Tuesday, December 8, 4 – 7 pm.
Council appointment:
Motion McKee, Second Steiner to appoint Chris
Heitkamp to vacant seat for remainder of term. Searight called for the
question. McKee = y, Steiner = y,
Searight = y, Gehle = y. Passed 4 yes.
Judy swore in Chris Heitkamp with the Oath of
Office.
Congratulations and welcome to Chris.
Employee Christmas Bonus – In years past the bonus
has been added to pay check. Employees would rather have a gift
certificate to Barry’s.
Motion McKee, Second Gehle to approve a gift
certificate to employees for Christmas. Searight called for the
question. McKee = y, Gehle = y, Searight =y,
Steiner = y, Heitkamp = y. Passed 5 yes.
Village Administrator’s Report – Jeff Long
1. Community Reinvestment Area Tax Exemption
Program Application
a)
Pleasant Dwellings, LLC has filed and application
for
209-207 W
Market St.
b)
Recommend a motion that the Council approves the
Housing Officer’s certification that the project described in Pleasant
Dwellings, LLC application meets the necessary requirements for the
Village of Rockford Community Reinvestment Area Program.
Motion Searight, Second Steiner to approve
application. McKee called for the question. Searight = y, Steiner = y,
McKee = y, Gehle = y, Heitkamp = y.
Passed 5 yes.
2. Neighborhood Revitalization Projects
a)
Sidewalk and retaining wall on Holly Lane is
constructed
b)
Sanitary Sewer at park is installed
c)
Storm Sewer has been installed
d)
Drive at park entrance has been widened and catch
basin installed at low point on Front Street
e)
Pool has been demolished and clay fill compacted
to grade. Six inches of #2 stone and six inches of ¾ down stone, which
amount to 1600 tons, will be graded, sheepfooted, and rolled as the top
base.
3. Water Treatment Plant / Water Meters Project
a)
The Treatment Plant building is under roof.
b)
Meters are being installed throughout the Village
with completion of in ground installation slated to be completed before
Christmas.
Other items discussed:
Will be having a meeting with the Service Committee
to discuss sidewalks on Holly Lane.
Hydrant flushing went well. Had several crews come
out to help.
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Gehle to pay bills as
submitted by the Fiscal Officer in the amount of $67,853.33 (Mostly
loan payments)
Heitkamp called for the question.
Searight = y, Gehle = y, Heitkamp = y, Steiner = y,
McKee = y.
Passed 5 yes.
Motion Searight, Second Gehle to accept the Mayors
Court Pay in of $608.00.
Steiner called for the question. Searight = y,
Gehle = y, Steiner = y,
McKee = y, Heitkamp = y. Passed 5 yes.
Thank you for your input on the 2010 Budget. Went
very well. We had to cut $71,000 from this years budget for 2010. We
did not include any street layout funds and we did not add the 3rd
full-time police officer position at this time. We will work with our
part-time police to get through next year.
We will have our 1st reading of our
Budget Ordinance and will pass after the 2nd reading as an
emergency.
ORDINANCE #06-09
AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT
EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF
OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2010.
1st reading – 12/01/09
RESOLUTION #22-09
A RESOLUTION RETAINING THE SERVICES OF JUDY A
KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2010,
SETTING COMPENSATION, AND ESTABLISHING
RESPONSIBILITIES.
Motion Steiner. Second Gehle to approve Resolution
22-09. Searight called for the question. Steiner = y, Gehle = y,
Seaeright = y, McKee = y, Heitkamp = y.
Passed 5 yes.
“Thank you” from Judy.
Service Committee: Steve Gehle
Will plan to have a Service Committee Meeting in
January.
Safety Committee: Chris Heitkamp
Discussed issues of street conditions. Working on
a grant for Market St. Funds just aren’t available right now to work on
all the streets.
Economic Development Committee:
Eugene Steiner
RADC held meeting last month. Looking at getting
back to what the RADC was originally design to do. Looking at
development and manufacturing. Will be electing officers in January.
Will be holding some public meetings – Spring and Fall at the community
building. Will be inviting a developer in to speak.
Point – we need to protect what we have and bring
in some manufacturing.
Manufacturing will support retail.
We need to find retailers to fill in vacant spots.
RADC membership is decreasing instead of
increasing. Need to get that turned around. Many feel we are spending
to much time on the pool.
Elvis Jr concert estimate after expenses - $16,000
profit. Was a good fund raiser and went very well.
Public Utilities Committee: Greg
Pontsler – absent
Jill (working on the Wastewater Treatment Plant
Project) has contacted Jeff and will be wrapping up the study. Had
hoped to get the results by November, but now may be after the first of
the year.
Rules Committee:
Ron Searight
Request to review the Employee Handbook overtime
portion.
Rules Committee Meeting next Tuesday, December 8th
at 7:30 pm.
Old Business
New Business:
Meeting adjourned 8:12 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Community Days Meeting Minutes 11/24/09
Present: Amy
Joseph, Jerry Bollenbacher, Clete Schmidt, Jack Provci, Wilbur Welling,
Betsy Schoenleben, Esther Zizelman, Barry Peel, Lisa Kuhn
Meeting started at
7:30. Amy welcomed and thanked everyone for coming to
the meeting.
Community Days 2010 will be June 19th and 20th.
(Father’s Day
Weekend)
List of events we
have and want to continue:
Chick Stewart
Tournament, Weiner Dog Races, Reverse Raffle, Fireworks, Car Show,
Kiddie Tractor Pulls, Texas Hold’em, Basket/Purse Bingo (Adding purses
this year), Sierra Shame, Parade, end with Sunday Church Service.
Ideas of what we
need / new ideas:
* Jam Session –
Mike Bruns has offered to set up and furnish sound system – may need
some door prizes.
* Rides – possible
the same as Mendon – would need no up front money. Would come games and
some food vendors.
* Churches to
sponsor Inflatables – St.Teresa already working on this.
* Cake or Pie
baking contest with judges – would need a group sponsor
* Homerun Derby –
information might be available from Softball Tournament people.
* Hot Dog eating
contest
* Lawn Mower drag
races
* Softball
Tournament
* Wiffle Ball
Tournament – may be Youth Football Fund Raiser
* Bean Bag Throw
* Community Garage
Sales along with Community Days
* Flea Market /
Swap Meet
* Re-enactment at
Log Cabin
* Possibly moving
Car Show to Park on Saturday from 11 – 3 pm
* Bring someone to
next meeting.
* Get a group from
Eagles and/or Legion to sell beer tickets.
* Wii Tournament
Other items
discussed:
Advertising --
Will get Cruise in and Community Days on same page to be distributed at
other car shows. (Need 1200 + copies)
Photo Star – ½ page
ad – 10 days before event
Press releases to
Parkway Independent, Times Bulletin, Decatur Democrat, Daily Standard,
and possible other online sites for free.
Daily Standard –
Janie Southard to write an article.
Need to find some
groups to do Elephant Ears and Walking Tacos.
Lisa Kuhn to be the
treasurer.
Next Meeting -
January 12th, 2010 at 7:30 at the Village Hall.
We will be inviting
other organizations to meeting to see if they can help out with
activities.
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, November 3, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler.
Searight and Rutledge absent.
Also attending: Jeff Long, Judy Koesters, John
Shaffer, Sergeant Stetler, Chief May, Chris Heitkamp
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day. Pontsler called for the question. Steiner = y, McKee
= y, Pontsler = y, Gehle = y. Passed 4 yes.
Motion: Gehle. Second Pontsler to accept the
minutes from the
October 20, 2009 as submitted by the Fiscal
Officer. McKee called for the question Gehle = y, Pontsler = y, McKee =
y, Steiner = y,
Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
The following letter was read:
Dear Amy,
Thank you for all your work and support you gave us
for our first Johnny Appleseed Birthday Tour and Party. We are already
planning for next year.
Repopulating Johnny’s original apple orchards and
nurseries really brings back the history of that period when the Ohio
Territory was the western front of our country. It also keeps Johnny
and his good character traits in the forefront of our young people’s
minds.
Our plantings this year were at Ft Wayne, IN:
Rockford, OH; Dublin, OH;
Hilliard, OH; and Urbana OH. We plan a longer trip
for next year which will include Dayton, OH and Cincinnati, OH.
Apple Blessings,
Joe D. Besecker, Director
Johnny Appleseed Society
Village Administrator’s Report – Jeff Long
Work continues at the Water Treatment Plant.
Water lines are being hooked up.
Will be tapping into main line.
Neighborhood Revitalization Projects are
continuing. The house on Front street was taken down this week. Work
to fill in the pool was started. Storm sewer work has begun.
Buckeye St. –street ground out and new pavement
down. Project is complete to the school. Looks very nice.
Restrooms at the pool will be used by the school.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Gehle to pay bills as
submitted by the Fiscal Officer in the amount of $12,064.53. Pontsler
called for question.
Steiner = y, Gehle = y, Pontsler = y, McKee = y,
Passed 4 yes.
Motion Pontsler to accept the Mayors Court Pay in
of $559.00. Second Gehle.
Mayor had some comments : Total brought in this
year is $4137.00. State received $1296.00 and Village received
$2841.00. There were 56 traffic tickets and 6 criminal citations.
There is still monies dues in the amount of $3605.00.
Steiner called for the question. Pontsler = y,
Gehle = y, Steiner = y. McKee = y.
Passed 4 yes.
Finance Committee meetings were held on 10/27/09 &
11/03/09 just before
tonights Council meeting. Discussed 2010 Budget.
Will have the next meeting on 11/10/09 at 7 pm to finalized budget with
the first reading at the next meeting 11/17/09.
Service Committee: Steve Gehle
Motion McKee. Second Pontsler to reinstate Bob
Bollenbacher and Ed Long to the Tree Commission. Steiner called for the
question. McKee = y,
Pontsler = y, Steiner = y, Gehle = y. Passed 4
yes.
Have checked with the Tree Committee and they are
in agreement to leave the bricks out around the trees downtown and use
mulch. Will be checking with the Park Board to see if they have use of
the brick.
Safety Committee: Kathy Rutledge - absent
Rob Belna of the Fire Department arrived in time to
discuss issues regarding the Policy Statement and Regulations for Fire
Hydrant Maintenance and Servicing.
There was some discussion regarding Item 8 – that
states the Village Administrator may delay or cancel fire hydrant
maintenance and servicing.
It was agreed to change Item 8 to state “The
Village Administrator with Council approval may delay or cancel fire
hydrant maintenance and servicing…
It was agreed that the Village Employees would
flush in the Spring and the Fire Department would flush in the fall.
There is a Fire Department meeting this Thursday
and either Jeff or Tom will attend. Will discuss getting a schedule
together to get some flushing done yet this year.
There was also some discussion on notification.
Will notify residents by newspaper ads, water bills, and letters if need
be.
Mayor would like to see a chart, checklist, and
plans for the upcoming year.
Motion Gehle. Second Steiner to adopt the Policy
Statement and Regulations for Fire Hydrant Maintenance and Servicing
with change to item 8. Pontsler called for the question. Gehle = y,
Steiner = y, Pontsler = y, McKee = y.
Passed 4 yes.
Thanks to Rob for attending the meeting and giving
input.
Economic Development Committee:
Eugene Steiner
Discussed visit with Robert at Frankie Jo’s.
Looked at issues in making restaurant handicap accessible.
Next RADC meeting to be held on November 19th
at 7:30 pm.
Public Utilities Committee: Greg
Pontsler
Still waiting on Fanning and Howey study regarding
the Wastewater Treatment plant. They have been in contact with Fremont
recently to make sure their needs are met.
Rules Committee:
Ron Searight - absent
Old Business
Mayor request to Village Employees to check with
Picket Fence regarding work done on alley. Might need some additional
maintenance.
New Business:
Kathy has now missed 3 meetings in a row. Had some
discussion about the attendance policy for Council.
Motion Gehle to dismiss Kathy from Council for
absences on 10/06/09, 10/20/09, and 11/03/09 in violation of Council
Rules of Order Section Two – Meetings, item 2.10 that states Council
Members are required to attend 2/3 of the Council Meetings per quarter.
Second McKee. Pontsler called for the question.
Gehle = y, McKee = y, Pontsler = y, Steiner = y.
Passed 4 yes.
Council to appoint someone to fill vacancy at the
next meeting.
Meeting adjourned 8:13 pm.
____________________________
_____________________________
Mayor
Fiscal Offic |
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Notice Rockford residents
The Rockford
Community Fire Department and Rockford Village will be flushing and flow
testing fire hydrants on November 15, 2009 starting at 10:00 am.
If you are
experiencing discolored water:
If discolored water
occurs, it is not a health hazard. However, during testing procedures,
iron (red water) and manganese (black water) may become stirred up
within the water main, which can create staining of the porcelain and
laundry. For this reason it is vital that the public be aware of the
time water will be affected. You may also experience low water flow at
this time. If you experience discoloration in your water after crews
have been flushing in your neighborhood clear the pipes in your own home
by running all the cold water faucets in your home.
Reasons for testing
and flushing:
Flush out
accumulated rust and sediment
Determine condition
of hydrant for maintenance purposes
Determination of
how much water is available for fire protection
Condition of the
distribution system and means of determining needed improvements
Familiarize the
fire fighters with the type of water availability in order to be better
prepared for a fire
If there are any
water quality problems call Tom Beahrs 419/790-9073
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RECORD OF
PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on
Tuesday, October 20, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight.
Rutledge absent.
Also attending: Jeff Long, Judy Koesters, John
Shaffer, Sergeant Stetler,
Dale Burden, Karen Hoehn, Jared Ebbing
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Gehle called for the question. Steiner = y, McKee
= y, Gehle = y,
Pontsler = y, Searight = y. Passed 5 yes.
Motion: Searight. Second Pontsler to accept the
minutes from the
October 6, 2009 as submitted by the Fiscal Officer.
McKee called for the question. Searight = y, Pontsler = y, McKee = y,
Gehle = y, Steiner = y,
Passed 5 yes.
Visitors to Address Council:
Dale Burden from the Lima Post Office Processing
Center thanked the Council for allowing him to speak a few minutes.
Topic was the possible consolidation of the Lima Postal Plant with the
Toledo Postal Plant. This means that all mail with the zip code
starting with 458 would be taken to Toledo for processing, an additional
78 miles away. This would mean 1.) Probable delay of all classes of
mail. 2). Lowering of delivery standards – Toledo would be 2 days.
Lima maintains one day delivery. 3.) Round trip of mail at least 160
miles per day, even if you mail an in-town letter. 4.) Loss of local
Lima postmark.
Asking for local support including calling your
local and state representatives.
(Government Officials: Sen George Voinovich, Sen.
Sherrod Brown, Rep. Jim Jordan, Sen. Keith Faber, Rep. Matt Huffman)
You may write letters to: Consumer Affairs
Manager, Cincinnati District,
1591 Dalton St., Room 108, Cincinnati, OH 45234.
This could take effect as early as January.
(some information taken from brochure to give
additional information)
Jared Ebbing – the new Mercer County Economic
Development Director addressed Council. Has been working since August.
Is going to visit councils in the area to introduce himself. Is looking
forward to working with Rockford on Community Developments with funding
and opportunities. Has worked at Fanning/Howey the past 13 years.
Council thanked Dale Burden and Jared Ebbing for
coming to meeting and keeping us informed.
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
Work continues at the Water Treatment Plant.
Working on floor this week. Masons will be coming in the next week or
so. Walls will be going up.
Attended the pre-construction meeting for the
Neighborhood Revitalization Project. They will be working on concrete
and then storm sewers.
Soil borings were done at the Wastewater Treatment
Plant this week. The study and recommendations should be done by mid
November.
Committee Reports:
Finance Committee – Todd McKee
Motion Searight, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of 8340.88. This excludes
the tax refund at this time. Would like more information. Gehle called
for the question. Searight = y, Pontsler = y,
Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
Finance Committee meeting was held on 10/13/09.
Discussed the 2010 Budget.
Would like Jeff to prepare some reports that we
used last year. Next meeting will be on 10/27/09 at 7 pm.
Service Committee: Steve Gehle
Trees have been planted at park, along South Main
Street, and along drive back to
school. Looks very nice ! New trees (decorative)
will be coming soon for the downtown area.
Safety Committee: Kathy Rutledge - absent
Stop sign ordinance needs updated.
Mayor would like committee to review the Policy
Statement and Regulations for Fire Hydrant Maintenance and Servicing.
Committee will meeting after tonight’s meeting.
Economic Development Committee:
Eugene Steiner
Economic Development Committee held a meeting on
10/15/09 and had
RADC meeting afterward. Reported on several
businesses that were visited.
Thanks for taking the hardware sign down.
RADC information: Elvis ticket selling. Meal
tickets haven’t sold as well.
Basic focus was the upcoming Elvis concert.
Mayor appreciates the fund raising efforts for the
Pool, but would like
RADC to move forward in other areas such as
Economic Development.
Would like to schedule a meeting with RADC
Leadership in early January or February to discuss other items to work
on.
Public Utilities Committee: Greg
Pontsler
Rules Committee:
Ron Searight
Old Business
Junk Vehicle Ordinance is working. Police are
issuing a warning and then writing tickets after 5 days.
New Business:
Mayor to Council and Employees: We are here as
elected officials and employees for the betterment of the Village of
Rockford. We need to do right by our citizens. We need to work
together and move forward. We had some problems in the last week, but
we need to move forward in a positive way.
Thank you.
Council request to review Resolution regarding the
Lima Postal Processing Plant.
RESOLUTION 20-09
A RESOLUTION REQUESTING THE US CONGRESS TO DELAY
THE UNITED STATES POSTAL SERVICE FROM MOVING ITS FACILITY FOR PROCESSING
MAIL ORIGINATING IN THE 458 ZIP CODE FROM THE LIMA PROCESSING AND
DISTRIBUTION CENTER TO THE TOLEDO FACILITY UNTIL THE EFFECT OF SUCH
PROPOSAL ON COSTS AND DELIVERY STANDARDS IS FULLY INVESTIGATED.
Motion to support Resolution 20-09 Steiner, Second
Searight, Pontsler called for the question. Steiner = y, Searight = y,
Pontsler = y, Gehle = y, McKee = y.
Passed 5 yes.
Meeting adjourned 8:13 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on
Tuesday, October 6, 2009 at 7:30 pm at the Rockford
Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight.
Rutledge absent.
Also attending: Jeff Long, Judy Koesters, John
Shaffer, Tom Beahrs,
Sergeant Stetler
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Gehle called for the question. Steiner = y, McKee
= y, Gehle = y,
Pontsler = y, Searight = y. Passed 5 yes.
Motion: Searight. Second Gehle to accept the
minutes from the
September 15, 2009 as submitted by the Fiscal
Officer. McKee called for the question. Searight = y, Gehle = y,
McKee = y, Steiner = y,
Pontsler = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
1.
South Main Street Project
a.
The street lights have been installed and are
operating
b.
The crossing (solar) lights have been installed and
are operating
c.
The planting of trees remains to be done this
month.
d.
Motion to approve pay application # 6 from Shinn
Bros for the South Main Street Reconstruction project for the amount of
$148,350.00. ODOT will be paying $118,680.00 and OPWC will be paying
$29,670.00
Motion: Searight. Second Pontsler. Gehle called for the
question.
Searight = y, Pontsler =y, Gehle = y, Steiner = y, McKee =
y. Passed 5 yes.
2.
Water Treatment Project
a)
Construction is going very well. Within two weeks
the block masons should be laying block for the walls
b)
Met with vendor for the water meter reading system.
I have initially scheduled delivery and set up of the automated reading
software and equipment for the first week of January. At this time we
will read meters already installed on a monthly basis to begin our rate
study.
3.
Neighborhood Revitalization Projects
a.
Shinn Brothers has been awarded contract.
b.
Pre construction meeting is tomorrow at 9:00 am at
the Mercer County Economic Development Office.
4.
West Market Street Various Improvements Project
a.
Total cost estimate is $579,700.00
b.
Motion to approve Resolution # 18-2009
Motion Steiner, Second Pontsler. Gehle called for the question.
Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y. Passed 5
yes.
5.
Street Repair
a.
Street repair is completed for the year.
b.
Layed 62 ton of asphalt for repairs.
c.
Poured one new alley approach with concrete.
d.
Thanks for the roller and pull box. They both
worked very well and allowed us to do an adequate job.
6.
Leaf pickup
a.
The leaf machine has been repaired and pickup is
under way on an as needed schedule.
7.
The lift station has been down since Saturday and
had to be manually operated while waiting on parts. Gate was left open
during this time.
Have issued a verbal warning.
8.
I have contacted Clifton for a price on painting
parking spaces on Main Street. We are setting a meeting time to go over
the project.
9. I want to thank the Historical Society, Tree Committee,
Spank Schumm, and Parkway Schools for the event held Sept. 24 planting
two apple tree seedlings from an original tree planted by Johnny
Appleseed. It is great to remember history and the fact that so many
students were able to participate was fantastic.
Committee Reports:
Finance Committee – Todd McKee
Motion Steiner, Second Searight to pay bills as
submitted by the Fiscal Officer in the amount of $104,753.90. ($86,000
is ARRA Funds). Gehle called for the question. Steiner = y, Searight =
y, Gehle = y, McKee = y, Pontsler = y.
Passed 5 yes.
Motion Searight. Second Pontsler to accept the
Mayor’s Court pay in of $222.00.
Gehle called for the question. Searight = y,
Pontsler = y, Gehle = y, Steiner = y,
McKee = y. Passed 5 yes.
*RESOLUTION 17-09
A RESOLUTION ADOPTING AN IDENTITY THEFT PREVENTION
POLICY FOR THE VILLAGE OF ROCKFORD, OHIO: AND DECLARING AN EFFECTIVE
DATE.
Motion Gehle, Second Steiner. Pontsler called for
the question. Gehle = y, Steiner =y, Pontsler = y, McKee =y, Searight
= y. Passed 5 yes.
*RESOLUTION 19-09
A RESOLUTION ESTABLISHING THE MAYOR’S COURT
COMPUTER FUND.
Motion Searight. Second Gehle. Pontsler called
for the question. Searight =y,
Gehle = y, Pontsler = y, Steiner = y, McKee = y.
Passed 5 yes.
*RESOLUTION 20-09
A RESOLUTION ESTABLISHING THE WATER PLANT FUND
Motion Gehle, Second Pontsler. McKee called for
the question. Gehle = y,
Pontsler = y, McKee = y, Steiner = y, Searight =
y. Passed 5 yes.
The next Finance Committee Meeting scheduled for
Tuesday – 10/13/09 at 7 pm.
Will be working on the 2010 budget.
Service Committee: Steve Gehle
AN ORDINANCE AMENDING
ORDINANCE 95-06 OF THE CODIFIED ORDINANCE OF THE VILLAGE OF ROCKFORD,
OHIO PERTAINING TO JUNK MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.
First reading – 09/01/09
Second reading – 09/15/09
Third reading – 10/06/09
Motion McKee, Second Searight. Pontsler called for
the question. McKee = y,
Searight = y, Pontsler = y, Gehle = y, Steiner =
y, Passed 5 yes.
Safety Committee: Kathy Rutledge - absent
Mayor to Council: Are there any open issues with
the safety committee?
Need to re-write the Stop Sign Ordinance.
Economic Development Committee:
Eugene Steiner
Will be doing some follow up meetings this month.
Will have more to
report at the next meeting.
Hardware and bar signs to be taken down.
The next Economic Development Committee meeting is
scheduled on Thursday, October 15 at 7 pm.
The RADC Meeting will be on Thursday, October 15 at
7:30 pm.
Public Utilities Committee: Greg
Pontsler
AN ORDIANCE AMENDING
SECTION 50.05 NON-PAYMENT PENALTIES OF THE CODIFIED ORDINANCE CHAPTER
50, PERTAINING TO THE CHARGES FOR WATER AND WATER SERVICE PROVIDED BY
THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND
DECLARING AN EFFECTIVE DATE.
First reading – 09/01/09
Second reading – 09/15/09
Third reading – 10/06/09
Utilities Committee met on September 22 at 7 pm.
Discussed sewer plant.
Fanning/Howey are working on a quote. They have
contacted Fremont to
make sure their needs are met as well.
Rules Committee:
Ron Searight
Old Business
Searight to Jeff and Village Employees – Thank you
for all the pavement work.
Nice improvement.
Steiner to Police Department – Thank you for the
monthly reports. We appreciate the information.
New Business:
Meeting adjourned 8:01 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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ORDINANCE NO. 05-09
AN ORDINANCE AMENDING ORDINANCE NO.
95.06 OF THE
CODIFIED ORDINANCES OF THE VILLAGE OF
ROCKFORD, OHIO
PERTAINING TO JUNK MOTOR VEHICLES,
AND DECLARING AN EFFECTIVE DATE
WHEREAS, Ordinance No. 95.06 of the Codified Ordinances of the Village
of Rockford, Ohio sets forth regulations for junk motor vehicles, and;
WHEREAS, the Council of the Village of Rockford, Ohio deems it necessary
and appropriate to amend Ordinance No. 95.06 of the Codified Ordinances.
NOW
THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF ROCKFORD,
OHIO, THAT:
SECTION
1: Section 95.06 of the Codified Ordinances of the Village of Rockford,
Ohio shall be amended to read as follows:
SECTION 95.06 - DISABLED MOTOR VEHICLES
(A)
For purposes of this Section, “junk motor vehicle” means any motor
vehicle which is extensively damaged, such damage including but not
limited to any of the following: a broken window or windshield, missing
wheels, tires, motor or transmission; apparently disabled or
inoperable; or not validly licensed, that is left in the open on
private property for more than seventy-two (72) hours with the
permission of the person having the right to the possession of the
property, except if the person is operating a junkyard or scrap metal
processing facility licensed under authority of Ohio R.C. 4737.05 to
4737.12; or otherwise regulated under the authority of the Municipality;
or if the property on which the motor vehicle is left is not subject to
licensure or regulation by any governmental authority, unless the person
having the right to the possession of the property can establish that
the motor vehicle is part of a bona fide commercial operation.
(B) A
Police Officer shall serve a written notice to the person having the
right to the possession of the property on which a junk motor vehicle is
left. Within five (5) days after the receipt of the notice, the junk
motor vehicle shall either be housed in a closed garage or other similar
structure so that such vehicle is not visible to the public or shall be
permanently removed from the property.
(C) No
person shall willfully leave a junk motor vehicle in the open for more
than five (5) days after receipt of a notice as provided in this
section. The fact that a junk motor vehicle is so left is prima-facie
evidence of willful failure to comply with the notice, and each
subsequent period of five (5) days that a junk motor vehicle continues
to be so left constitutes a separate offense. (ORC 4513.65).
(D)
Upon failure to comply with the written notice to the person having the
right to possession of the property on which a junk motor vehicle is
left, the Municipality shall cause to have removed such junk motor
vehicle by a licensed and bonded towing service and assess the owner of
the property the actual cost of such removal but not less than the
actual cost plus one (1) hour of administrative fees and daily storage,
if applicable. Daily storage per junk motor vehicle shall be a minimum
of fifteen dollars ($15.00) per day per vehicle.
(E)
Whoever violates any provisions of this section is guilty of a minor
misdemeanor on a first offense; on a second offense and each successive
offense within a calendar year such person shall be guilty of a
misdemeanor of the third degree. A separate offense shall be deemed
committed on each fifth day during or on which a violation occurs or
continues.
SECTION 2: All legislation in conflict
herewith shall be, and the same hereby is, repealed.
SECTION
3: This Ordinance shall take effect and be in force from and after the
earliest period allowed by law.
Passed on this _____ day of
_____________________.
Attest:
_________________________________
_________________________________
Clerk of
Council Mayor
_________________________________
President of Council
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on
Tuesday, September 15, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Steiner, Gehle, Searight, Pontsler.
McKee and Rutledge absent.
Also attending: Jeff Long, Judy Koesters, Chief
May, Janie Southard, and John Shaffer
Motion Steiner. Second Pontsler to accept Agenda
as Orders of the Day.
Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
Searight = y. Passed 4 yes.
Motion: Searight. Second Gehle to accept the
minutes from the
September1, 2009 as submitted by the Fiscal
Officer. Pontsler called for the question. Searight = y, Gehle = y,
Pontsler = y, Steiner = y.
Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Trick or Treat night is schedule for October 31,
2009 from 5:30 pm – 7:00 pm.
Judging will be at the Firehouse at 7:30 pm.
Invitation from the Mercer County Historical
Society. They are celebrating their 50th Anniversary,
1959-2009 by having an Open House on Sunday, September 27, 2009 from 1 –
4 pm at the Mercer County Historical Museum located at
130 E Market St. Celina, OH
Village Administrator’s Report – Jeff Long
1.
South Main Street Project
a)
Motion to approve pay request #5 from Shinn
Brother’s with total invoice of $69,709.00 of which ODOT will pay
$55,767.20 and OPWC will pay $13,941.80.
Motion: Searight, Second Pontsler, Steiner called for the
question.
Searight = y, Pontsler = y, Steiner = y, Gehle = y. Passed 4
yes.
b)
Motion to approve pay request # 4 from CTL
Engineering with total invoice of $1,518.53 of which ODOT will pay
$1,244.45 and OPWC will pay $274.08.
Motion Gehle , Second Searight, Steiner called for the
question.
Gehle = y, Searight = y, Steiner = y, Pontsler = y.
Passed 4 yes.
c)
The installation of the street lights began Monday
September 14, 2009.
Looks good – Lights may be on as early as next week.
2.
Water Treatment Project
a)
Construction has begun on the water treatment
plant. Concrete for footers and holding tanks are being poured at this
time. There will be an additional change order for $3,500 for the
height addition which will enable the construction to continue through
the winter and allow more area for equipment being installed.
3.
Neighborhood Revitalization Projects
a)
Bids were opened today. Nine companies bid the
project. Low bid was $252,850.00 and high bid was $297,943.25. The
Mercer County Economic Development Office and Fanning/Howey will review
the bids to confirm accuracy.
b)
Motion to accept the low bid of Shinn Bros. of
$252,850 for the Rockford Revitalization Improvements upon review and
recommendation by the County and Fanning/Howey.
Completion date for project is April 30, 2010.
Motion: Steiner, Second Pontsler. Gehle called for the
question.
Steiner = y, Pontsler = y, Gehle = y, Searight = y. Passed
4 yes.
4.
Bridge on State Route 118
I want to thank ODOT for reviewing and approving
our request to allow traffic during the painting of the bridge.
Other issues discussed:
Water line from water plant to Buckeye left out of
bid at this time.
Had water leak last Friday. 6” line. Alley in
between tower and Market. Has had numerous leaks – will be making
changes to replace the purpose of the line.
Hydrants labeling is in the works.
Committee Reports:
Finance Committee – Todd McKee – absent. Report
given by Ron Searight
Motion Gehle, Second Pontsler to pay bills as
submitted by the Fiscal Officer in the amount of $11,555.57. Steiner
called for the question.
Gehle = y, Pontsler = y, Steienr = y, Searight =
y. Passed 4 yes.
Service Committee: Steve Gehle
AN ORDINANCE AMENDING
ORDINANCE 95-06 OF THE CODIFIED ORDINANCE OF THE VILLAGE OF ROCKFORD,
OHIO PERTAINING TO JUNK MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.
First reading – 09/01/09
Second reading – 09/15/09
Village to pick up concrete on Second Street.
Safety Committee: Kathy Rutledge - absent
Economic Development Committee:
Eugene Steiner
Nothing to report at this time. Still working on
several projects.
Scheduled an Economic Development Committee meeting
on October 15 at 7 pm.
Public Utilities Committee: Greg
Pontsler
AN ORDIANCE AMENDING
SECTION 50.05 NON-PAYMENT PENALTIES OF THE CODIFIED ORDINANCE CHAPTER
50, PERTAINING TO THE CHARGES FOR WATER AND WATER SERVICE PROVIDED BY
THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND
DECLARING AN EFFECTIVE DATE.
First reading – 09/01/09
Second reading – 09/15/09
Scheduled a Utilities Committee meeting on
September 22 at 7 pm.
Rules Committee:
Ron Searight
Judy to review the Contractors Registration
Ordinance.
Old Business
Chief May to check with Health Department on status
of Trailer Court.
New Business:
Meeting adjourned 8:03 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, September 1, 2009 at 7:30 pm at
the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Steiner, McKee, Searight, Pontsler,
Rutledge. Gehle – absent. Also attending: Jeff Long, Judy Koesters,
Chief May, Janie Southard
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day. McKee called for the question. Steiner = y,
Searight = y, McKee = y, Pontsler = y, Rutledge = y. Passed 5 yes.
Motion: Searight. Second Rutledge to accept the
minutes from the
August 18, 2009 as submitted by the Fiscal Officer.
Pontsler called for the question. Searight = y, Rutledge = y,
Pontsler = y, Steiner =y, McKee = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Approval to hire Gary Saunders part-time to fill in
while Andrew Stahl is on Military leave.
Motion: McKee, Second Rutledge, Pontsler called
for the question. McKee = y, Rutledge = y, Pontsler = y, Steiner = y,
Searight = y. Passed 5 yes.
Village Administrator’s Report – Jeff Long
Work started on the Water Plant and well fields
today.
Have started pavement repair. Purchased a new
roller and works great.
State 118 bridge detour. Why close bridge? Have
contacted the State. They have stated that emergency personnel and fire
department will be able to go through.
They also stated they would be storing equipment on
the bridge. Jeff will contact the Project Engineer personally and ask
if they can store equipment in the area north of the bridge – this
hopefully will eliminate the need to close the bridge.
There will be a meeting regarding the Wastewater
Treatment Plant between Fanning/Howey and Fremont at the Village Hall on
Wednesday at 1 pm.
Want to make sure we have the needs of the Village
and also of Fremont covered in plans.
Have talked with Terra Henkle our liability agent
discussing safety training. They may be able to help pay for some of
the training. This will help us meet some insurance requirements and
lower our costs.
Need to check when the street lights will be here –
should have been around August 15th. Also have contacted
Shelly Co. to come back to clean up curbs.
Will need to get a quote to paint parking stripes.
Committee Reports:
Finance Committee: Todd McKee
Motion Searight. Second Pontsler to pay the bills
in the amount of $10,987.25 as submitted by the Fiscal Officer. Steiner
called for the question. Searight = y, Pontsler = y, Steiner = y, McKee
= y, Rutledge = y. Passed 5 yes.
Motion Pontsler to accept Mayor’s Court pay in of
$661.00. Second Searight. McKee called for the question. Pontsler = y,
Searight = y, McKee = y, Steiner =y, Rutledge = y. Passed 5 yes.
Next Finance Committee meeting – Tuesday, September
8th at 7 pm.
ORDINANCE 02-09
AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT
WATER BILLS.
First reading – 08/04/09
Second reading – 08/18/09
Third reading – 09/01/09
Motion Steiner. Second Pontsler to approve
Ordinance 02-09. Searight called
for the question. Steiner = y, Pontsler = y,
Searight =y, McKee = y, Rutledge = y.
Passed 5 yes.
Service Committee: Steve Gehle –
absent
AN ORDINANCE AMENDING
ORDINANCE #03-18-03 OF THE VILLAGE OF ROCKFORD, OHIO PERTAINING TO JUNK
MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.
First reading – 09/01/09
Safety Committee: Kathy Rutledge
Economic Development Committee:
Eugene Steiner
Met with Frankie Jo’s. Sat down and had some
discussion regarding their business. They have some concerns. Reviewed
some of their future plans.
Next Economic Development Committee – Tuesday,
September 8th, 7:30 pm.
Public Utilities Committee: Greg
Pontsler
AN ORDIANCE AMENDING
SECTION 50.05 NON-PAYMENT PENALTIES OF THE CODIFIED ORDINANCE CHAPTER
50, PERTAINING TO THE CHARGES FOR WATER AND WATER SERVICE PROVIDED BY
THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND
DECLARING AN EFFECTIVE DATE.
First reading – 09/01/09
Will be scheduling a
Public Utilities Committee meeting in the next week
or so.
Rules Committee:
Ron Searight
The Rules Committee had a meeting on 08/25/09.
Discussed and recommended to change the Employee Handbook Residency
Requirements.
* RESOLUTION #16-09
A RESOLUTION AMENDING THE RESIDENCY REQUIREMENTS
FOR VILLAGE EMPLOYEES.
Motion McKee, Second Pontsler to approve Resolution
#16-09. Steiner called for the question. McKee = y, Pontsler = y,
Steiner = y, Searight = y, Rutledge = y.
Passed 5 yes.
Also discussed Chief May’s request to enforce the
Ohio Basic Code regarding “Animals at Large”. Basically states that
animals caught and housed will incur charges at the owner’s expense.
All Council approves.
Need to update the chain of command, revisions, and
index in Employee Handbook.
Old Business
Lights in front of Village have been installed.
New Business:
New contractors working in the Village should be
reported to the
Fiscal Officer.
Meeting adjourned 7:58 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, August 18, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Pontsler, Rutledge.
Also attending: Jeff Long, Judy Koesters,
Sergeant Stetler.
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
Searight called for the question. Steiner = y,
Gehle = y, Searight = y,
McKee = y, Pontsler = y, Rutledge = y. Passed 6
yes.
Motion: Searight. Second Gehle to accept the
minutes from the
August 4, 2009 as submitted by the Fiscal Officer.
Pontsler called for the question. Searight = y, Gehle = y, Pontsler =
y, Steiner = y,
McKee = y, Rutledge = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
1.
South Main Street Project
a)
Motion to approve pay request #3 from Shinn
Brother’s with total invoice of $227,517.08 of which ODOT will pay
$198,206.58 and OPWC will pay $29,310.52.
b)
Motion to approve pay request # 1 & 2 from CTL
Engineering with total invoice of $4,210.05 of which ODOT will pay
$3,368.04 and OPWC will pay $842.01.
c)
Motion to approve pay request #4 from Shinn
Brothers with total invoice of $62,700 of which ODOT will pay $50,160
and OPWC will pay $12,560.
d)
Motion to approve pay request #3 for CTL
Engineering with a total invoice of $4,733.65 of which ODOT will pay
$3,786.92 and OPWC will pay $946.73.
One Motion to approve all pay requests:
Motion McKee, Second Gehle, Searight called for the question.
McKee = y, Gehle = y, Searight = y, Steiner = y, Pontsler = y,
Rutledge = y. Passed 6 yes.
e)
The grinding of the existing pavement on Main
Street has been completed today. Asphalt pavement will be applied
Wednesday and Thursday. Remaining work consists of street light
installation, crosswalk signal installation, and the planting of trees.
f)
I will begin the development of the final
assessments for property owners.
g)
The project has gone very well and I believe it is
a great improvement to our community.
2.
Water Treatment Project
a)
Motion to approve pay request of Fanning/Howey for
$86,000 to be paid by Water Development Authority.
Motion: Steiner, Second Pontsler, Gehle called for the question.
Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Rutledge
= y. Passed 6 yes.
b)
Signing of the Water Treatment Plant Project and
the Water Meter Reading System contract documents.
c)
A pre-construction meeting for the above mentioned
projects was held August 12, 2009. The Water Plant construction will
begin September, 2009, and the water meter project will begin in
November 2009.
3.
Neighborhood Revitalization Projects
a)
The plan is to advertise this month and open bids
early September for all projects but the waterline installation.
b)
Items to be bid is demolition of pool and house on
Front Street, storm sewer from Front Street to river, sanitary sewer for
park, baseball fields lighting, and sidewalk/wall park property on Holly
Lane.
c)
Water line is not being bid as we will use that
funding received for local contribution on application for West Market
Street Funding
4.
West Market Street
a)
Estimated cost of improvements is $579,700. This
amount includes $97,000 of water line work to loop 12 inch water line
from the 250,000 gallon tower to the existing 12 inch water line feeding
W Market Street. This money has already been awarded in the Neighborhood
Revitalization Grant.
b)
The estimated cast of the street reconstruction is
$482,700.
c)
We are applying to finance this project with a
$339,993 grant, $60,000 0% interest loan, and $82,707 assessments.
5.
Salt Bids
a)
The following bids were received Cargill@
$96.08/ton, Morton @ $99.79/ton, and North American Salt company @
$95.08/ton.
b)
Motion to award contract to North American Salt
Company effective August 18,2009 through July 31, 2010.
Motion: Gehle, Second Pontsler, Steiner called
for the question. Gehle = y,
Pontsler = y, Steiner = y, McKee = y, Searight = y,
Rutledge = y.
Passed 6 yes.
Committee Reports:
Finance Committee: Todd McKee
Motion Searight. Second Pontsler to pay the bills
in the amount of
$14,404.63 as submitted by the Fiscal Officer.
Gehle called for the question.
Searight = y, Pontsler = y, Gehle = y, Steiner, =
y, McKee = y,
Rutledge = y. Passed 6 yes.
Finance Committee meeting was held on 08/10/09.
Short meeting just to
get together to review finances. We will continue
to meet monthly.
So far so good.
ORDINANCE 02-09
AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT
WATER BILLS.
First reading – 08/04/09
Second reading – 08/18/09
·
RESOLUTION 14-09
A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS
DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX
LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.
Motion: Steiner, Second Searight. Gehle called
for the question.
Steiner = y, Searight = y, Gehle = y, McKee = y,
Pontsler = y, Rutledge = y. Passed 6 yes.
·
RESOLUTION 15-09
A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND
AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUGET COMMISSION, AND
DECLARING IT AN EMERGENCY.
Motion: Gehle. Second Pontsler. Steiner called
for the question.
Gehle = y, Pontsler = y, Steiner = y, McKee = y,
Searight = y,
Rutledge = y. Passed 6 yes.
Motion Searight. Second Rutledge to approve the
Peoples Bank Deposit Agreement. Pontsler called for the question.
Searight = y, Rutledge = y,
Pontsler = y, Gehle = y, Steiner = y, McKee = y.
Passed 6 yes.
Service Committee: Steve Gehle
Service Committee Meeting held on Monday August 10th
at 7:10 pm. Discussed the Village Junk Vehicle Ordinance. Reviewed a
sample to be recommended at the next Council meeting.
Council agrees with Ordinance. Will get put into
Ordinance form and will have the first reading at the next meeting.
Referred some trees that need trimmed to the Tree
Committee. Some of the trees downtown will be moved to the park.
Ornamental trees will be planted in their place.
Safety Committee: Kathy Rutledge
Safety Committee Meeting was held on Monday August
10th at 7:45 pm.
Discussed safety equipment needed for village
employees.
Safety vests and equipment were purchased last week
after meeting.
Excellent idea. Will be checking with insurance –
they give approximately $300 in safety training.
Economic Development Committee:
Eugene Steiner
Contacted several of the local food businesses
regarding fast food idea.
Copy of report given to Mayor. Includes questions
and concerns from businesses.
Will be working this week to contact the rest of
the food businesses.
Mayor to Gene – Thank you for your time working on
this project. Please continue to keep us updated.
To businesses: if you need help, have questions or
concerns, please relay the information to Council.
Public Utilities Committee: Greg
Pontsler
Have been reviewing the water ordinance fees.
Committee recommends deleting the 1.5% interest penalty on unpaid water
accounts. Committee recommends increasing the shut off fee to $25.
Will get the Ordinance ready to amend those portions and have the first
reading at the next meeting.
Rules Committee:
Ron Searight
Next Rules Committee meeting on Tuesday – August 25th
at 7 PM.
Review information Chief May gave out regarding
animals at large.
Old Business
There needs to be lights outside the Village
office.
Park Board request some concrete at back door under
benches at Community Building.
New Business:
Camper at park over the weekend. Should not be
allowed as park closes at
dusk. Something for park board to consider – area
for campers?
Thanks to Sergeant Stetler for getting us the
monthly police reports.
Meeting adjourned 8:06 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, August 4, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Pontsler, Rutledge – absent. Also attending: Judy Koesters, Tom Beahrs,
Sergeant Stetler.
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Pontsler called for the question. Steiner = y,
Searight = y, Pontsler = y,
Gehle = y, McKee = y. Passed 5 yes
Motion: Searight. Second McKee to accept the
minutes from the July 21, 2009 as submitted by the Fiscal Officer. Gehle
called for the question. Searight = y, McKee = y, Gehle = y, Steiner =
y, Pontsler = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long –
absent
Tom Beahrs present to answer any questions.
South Main Street –
boring and conduit done. Lights to be delivered
August 15th.
Offsets are where benches will be located.
Wall looks nice on
Buckeye. Need to glue top yet.
Water line fixed and
meter pit installed so we don’t have to dig up again.
Committee Reports:
Finance Committee: Todd McKee
Motion Steiner Second Pontsler to pay the bills in
the amount of $11,714.07 as submitted by the Fiscal Officer. Gehle
called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee =
y, Searight = y. Passed 5 yes.
Motion Steiner. Second Pontsler to accept Mayor’s
Court Pay of $363.00.
Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
McKee = y, Searight = y. Passed 5 yes.
ORDINANCE 02-09
AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT
WATER BILLS.
First reading – 08/04/09
Will be sending out letters to let people know that
they need to pay
their delinquent water bills before September 1st
or it will be
added to the tax duplicate.
Will be reviewing the Tax Ordinance at the Finance
Meeting on Monday,
August 10th at 7 pm.
Need to finish up tax refunds this week.
Service Committee: Steve Gehle
Service Committee Meeting – Monday August 10th
at 7:10 pm. Will discuss
car issues and yard clean up.
Need to report several tree issues to Tree
Committee.
Safety Committee: Kathy Rutledge - absent
Safety Committee Meeting – Monday August 10th
at 7:45 pm. Will discuss
signs needed at the Fire Station to let people
traveling through know where the
Fire Department is and to be aware of emergency
vehicles.
Economic Development Committee:
Eugene Steiner
There will be no RADC meeting this month. Working
on the $25 drawing-
setting up guidelines.
Working with current businesses regarding thoughts
of additional fast food restaurants. Mayor requests that someone
personally visit our current food businesses and report to her their
thoughts and ideas. Current businesses need to have input.
Public Utilities Committee: Greg
Pontsler
Review of Public Utilities Meeting: July 3, 2009
Discussed delinquent water bills. Have several
accounts that will be added to tax duplicate. Several more accounts are
behind but are making payments to get caught up.
Hydrant was opened over the weekend without
contacting residents. Need to have more communications between Fire
Department, Village, and residents. Need to coordinate flush times. Tom will go to the
Fire Department meeting on Thursday night to help with communications.
Discussed other hydrant issues.
Rules Committee:
Ron Searight
Legal limitations for Village Employees resident
status. Asked Judy to look into so we can get our Handbook up to date.
Old Business
Front Street painting near stop signs looks good.
Steve to look into Trailer Court status.
New Business:
Meeting adjourned 8:23 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, July 21, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Pontsler, Rutledge – late. Also attending: Jeff Long, Chief May, Tom
Beahrs.
Motion Searight. Second Gehle to accept Agenda as
Orders of the Day. McKee called for the question. Searight = y, Gehle =
y, McKee = y, Steiner = y, Pontsler = y. Passed 5 yes.
Motion: Steiner. Second Pontsler to accept the
minutes from the July 7, 2009 as submitted by the Fiscal Officer.
Searight called for the question. Steiner = y, Pontsler = y, Searight =
y, Gehle = y, McKee = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
1.
Water Treatment
Plant
a)
Resolution #
12-09 Awards water Treatment Plant construction project to Mosser
construction for the amount of $1,465,000
RESOLUTION #12-09
A RESOLUTION BY THE
COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AWARDING A CONTRACT FOR THE
CONSTRUCTION OF A WATER TREATMENT PLANT, AND AUTHORIZING AN OFFICIAL TO
SIGN THE CONTRACT DOCUMENTS.
Motion: McKee.
Second Pontsler to approve Resolution #12-09. Searight called for the
question. McKee = y,Pontsler=y, Searight = y, Gehle = y, Steiner = y.
Passed 5 yes.
b)
Resolution #
13-09 Awards Water Meter Reading System Project to Tom’s Construction
for the amount of $278,748.00.
RESOLUTION
#13-09
A RESOLUTION
BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AWARDING A CONTRACT FOR
THE CONSTRUCTION OF A WATER METER READING SYSTEM, AND AUTHORIZING AN
OFFICIAL TO SIGN THE CONTRACT DOCUMENTS.
Motion: Gehle.
Second Pontsler to approve Resolution #13-09. McKee called for the
question. Gehle = y,Pontsler = y,
McKee = y,
Steiner = y, Searight = y. Passed 5 yes.
2.
South Main
Street Reconstruction Project
a)
Time Warner and
Embarq should finish relocating utilities this week. DP&L can then move
the remaining power poles and Shinn Brothers can finish the concrete
work that is left.
b)
Mitch Scott is
installing concrete walk for the school at this time. This continues our
project onto school property and will give sidewalk access all the way
to the school.
c)
Shinn Brothers
are installing the light bases. Expected delivery of the street lights
is August 14.
d)
Two Rockford
residents opted to pay for underground electric service and we provided
the ditching for them
.
3.
Wastewater
Treatment Plant Improvements
a)
Fanning/Howey
has began a preliminary Engineering Report to develop and present a cost
effective plan for the improvement of a treatment facility to satisfy
the immediate needs of the Village of Rockford, as well as to define and
analyze the long-term requirements of a reasonable Service area for
development through the year 2029.
b)
The tentative
project schedule is as follows:
1.
Preliminary
engineering study completed by November 2009.
2.
Preliminary
design completed by April 2010.
3.
Final
Engineering Design completed by November 2010.
4.
OEPA approval by
April 2011.
5.
Advertise for
construction Bid December 2011.
6.
Construction
completed by September 2012.
4.
West Market
Street
a)
Fanning/Howey
and myself have discussed the improvements to West Market Street.
b)
Fanning/Howey
has done the initial measurements of proposed project. Project estimate
is being developed.
c)
In August we
will submit an application to the Ohio Public Works Commission for
funding of project.
d)
In the meantime
the plan is to patch the street to get through until construction. I am
getting estimate on different approaches to do this. The best solution
is to have a layer of asphalt applied on the south lane of the street. I
am looking at ways to get this done which we can afford. Another way is
for us to patch areas. We will do this prior to fall one way or another.
5.
Street repair
a)
We have put
together a list of all repairs that need to be done to the streets.
b)
There is 1043
square feet of patch work to be done.(THIS DOES NOT INCLUDE W Market)
These will be done with hot mix. We will need to rent a roller to do
this work.
c)
There are 20
potholes to be filled. We are looking at cold mix to do this. The
reasoning is hot mix may cool down before we can get to all areas.
d)
We have
completed the repair to Holly Lane where a new sewer line was installed.
This was done with concrete.
e)
Plans are to
complete this work in the month of August.
6.
Front Street
a)
Paint has been
ordered to do the requested painting on Front Street.
b)
During the
construction of the new storm sewer through the park it is planned to
widen the entrance to the east parking lot at the park
Other items:
State will be marking for handicap accessible areas
on Main St. and will be doing the work in August. No cost to us.
Do we need any water restrictions? Not at this
time.
Entrance to J & B Trucking - need traffic to slow
down. Paul to check if we can post a Truck Entrance sign and possible
25 mph sign.
Committee Reports:
Finance Committee: Todd McKee
Motion Steiner Second Gehle to pay the bills in the
amount of $12,373.15 as submitted by the Fiscal Officer. Pontsler
called for the question. Steiner = y, Gehle = y, Pontsler = y, McKee =
y, Searight = y, Rutledge = y.
Passed 6 yes.
Report on Finance Committee Meeting: July 12,
2009
Those present: Members Todd McKee, Gene Steiner,
and Ron Searight.
Also present were Greg Pontsler and Jeff Long
Discussion Items
- Reviewed the Cash Summary by Funds Report. It
was noted that the income tax revenue for June 2009 was actually
higher than June 2008. The general fund balance is $38,000 less than
the start of the year. We are financially where we expected to be
due to the economic turndown. At this time there is no need for
action but will continue to meet monthly for review of finances.
- The income tax ordinance was discussed.
Clarification is needed for people who do not work in Rockford or
reside in Rockford, but make their living from a business in
Rockford. The committee feels they should be liable for taxes. If
the ordinance does not state this with enough specification then it
needs to be change. Chair person McKee is to get with our solicitor
on this matter.
- Discussion was held on the forming of a joint
park district for the development of a community swimming pool.
Chair person McKee is to address this with the solicitor.
Service Committee: Steve Gehle
Safety Committee: Kathy Rutledge
Need to review the Stop Sign Ordinance. Several
stop signs are no longer needed.
One on First Street and the other behind Landmark.
Economic Development Committee:
Eugene Steiner
RADC meeting was held on July 16th.
Working on development of a Joint District for Pool. Working with
businesses for a weekly drawing and highlight a business once a month.
The RADC will be funding the weekly drawing for the first year. Have
approved a letter to go to fast food franchises and some other
businesses to see if there would be interest in locating in Rockford.
Public Utilities Committee: Greg
Pontsler
Review of Public Utilities Meeting: July 12, 2009
Those present: Members Greg Pontsler and Ron
Searight. Also present Gene Steiner, Mayor Joseph and Jeff Long
Meeting called to
order by chairman Pontsler.
Discussion
- Fanning/Howey are completing a study of our
wastewater treatment needs. They are to keep the needs of the
Fremont Company in mind without subsidy from the residents of
Rockford.
- Discussion was held on the water treatment
plant project. Jeff believes he will bring resolutions to award
contracts to the next council meeting.
Rules Committee:
Ron Searight
Review of Rules Committee Meeting: July 12, 2009
Those present: Members Ron Searight, Gene Steiner,
Greg Pontsler. Also present Mayor Joseph, and Jeff Long.
Discussion items:
- The Rules Committee concurs with the Finance
Committee on the income tax issue.
- The committee recommends the employee policy
manual be updated so the employee residency requirements are in
compliance with the laws of the State of Ohio.
- Jeff to look at setting a time that residents
may drop off brush at the Wastewater Treatment Plant on Saturdays.
The gate would be open for a restricted time.
Old Business
New Business:
Chief May to review the Junk Vehicle & Weed
Ordinances. May need some updates.
Meeting adjourned 8:22 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, July 7, 2009 at 7:30 pm at the Rockford
Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Pontsler,
Rutledge – absent. Also attending: Judy Koesters,
Sergeant Stetler
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Pontsler called for the question. Steiner = y,
Searight = y, Pontsler = y,
Gehle = y, McKee = y. Passed 5 yes.
Motion: Searight. Second Gehle to accept the
minutes from the
June 16, 2009 as submitted by the Fiscal Officer.
McKee called for the question.
Searight = y, Gehle = y, McKee = y, Steiner = y,
Pontsler = y.
Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Thank you card from the Car Show Committee for
sponsoring the
Mayor’s Trophy. Nice turn out. 50+ cars were
entered in show.
Village Administrator’s Report – Jeff Long -
absent
Committee Reports:
Finance Committee: Todd McKee
Motion Gehle, Second Pontsler to pay the bills in
the amount of
$26,431.28 as submitted by the Fiscal Officer.
Searight called for the question.
Gehle = y, Pontsler = y, Searight = y, Steiner = y,
McKee = y.
Passed 5 yes.
Motion Pontsler. Second Searight to accept the
Mayor’s Court Pay in of
$198.00. Gehle called for the question. Pontsler
= y, Searight = y,
Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
Next Finance Committee meeting is scheduled for
07/13/09 at 7 pm.
Will discuss budget and Tax Ordinance.
Service Committee: Steve Gehle
Safety Committee: Kathy Rutledge
Economic Development Committee:
Eugene Steiner
RADC made $1209.98 at Community Days and Laurels
donated $444.00 for a total of $1653.98.
Ideas for next year – would like to be involved in
the Community Days Committee meetings. Other idea discussed-- golf cart
parade with trophies.
Checking to see if we can put pool information on
ballot in surrounding townships.
Checking on dinner to be served along with Elvis
Jr. Pork Chop on a stick and
Fried chicken are several options. Tickets will go
on sale September 1st for the
November 14th concert.
RADC next meeting will be on July 17th.
Several issues to be discussed: drawings on Friday nights and sending
letters to all fast food restaurants to see if there is any interest.
Searight question – Shouldn’t the businesses be
open during the Christmas Walk to advertise their services? Will be
brought up to RADC.
Public Utilities Committee: Greg
Pontsler
Jeff will be meeting with Fanning/Howey on Thursday
to discuss costs of the wastewater treatment plant.
Public Utilities Committee meeting scheduled for
July 13th at 7:15 pm to
review costs of the wastewater treatment plant.
Rules Committee:
Ron Searight
Rules Committee meeting scheduled for July 13th
at 7:30 pm to discuss resident status for employees – need to change
handbook.
Old Business
Trailer court showing improvements. Will be having
another inspection soon.
Gates at wastewater treatment plant. West gate has
been closed. East gate has
been open. Needs addressed. Have been stressing
this issue for over a year.
When is the Front Street retaining wall cap going
to be done?
Need to paint lines near stop signs so people don’t
park near signs and block views. (yellow paint)
Have we written any tickets on Front Street? Not
yet.
New Business:
Congratulations to Aaron Temple – passed his Water
License Test.
Meeting adjourned 7:57 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Council News from Tuesday, June 16, 2009 |
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, June 16, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight,
Rutledge Pontsler – absent. Also attending: Jeff Long, Sergeant
Stetler
Motion Searight. Second McKee to accept Agenda as
Orders of the Day.Gehle called for the question. Searight = y, McKee =
y, Gehle = y, Steiner = y, Rutledge = y. Passed 5 yes.
Motion: Gehle. Second Searight to accept the
minutes from the
June 2nd, 2009 as submitted by the Fiscal Officer.
Rutledge called for the question. Gehle = y, Searight = y, Rutledge =
y, Steiner = y,
McKee = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Rockford Community Days is this weekend – Hope
everyone can come to the park and enjoy ~ ~ ~ Fun, Food, Friendship !
Village Administrator’s Report – Jeff Long
- Water Treatment Plant – will be meeting with
Brice from Fanning/Howey, Mosser Construction, and Tonka sales rep
on June 18th at 9 am. This meeting is to discuss
Mosser’s experience on building water treatment plants and also the
proposed water treatment equipment.
- South Main Street Reconstruction Project:
- Motion McKee. Second Gehle to approve pay
application #4 to Tom’s Construction. The invoice
amount is $239,029.45, which will be paid entirely by OPWC.
Searight called for the question. McKee = y, Gehle = y,
Searight = y, Steiner = y, Rutledge = y. Passed 5 yes.
- Motion Searight. Second Rutledge to pay
Shinn Brothers pay application #2. The amount is for $25,759.00
of which ODOT is paying $20,607.20 and OPWC to pay $5,151.80.
Gehle called for the question. Searight = y, Rutledge = y,
Gehle = y, Steiner = y, McKee = y. Passed 5 yes.
- Motion Gehle. Second McKee to approve
change order #3 for Tom’s Construction. Had to dig deeper to
get a good base. Searight called for the question. Gehle = y,
McKee = y,
Searight = y,
Steiner = y, Rutledge = y. Passed 5 yes.
d. Motion McKee. Second
Rutledge to approve CTL pay request #1 for $1,085.40 of which ODOT
will pay $868.32 and OPWC will pay $217.08. Gehle called for
the question. McKee = y,
Rutledge = y, Gehle
= y, Steiner = y, Searight = y. Passed 5 yes.
3. June 22, 2009 will be the
first meeting of Representative Latta’s Economic Advisory Group.
4. Preparation for the Rockford
Community Days this weekend going well.
Committee Reports:
Finance Committee: Todd McKee
Budget Hearing schedule for July 7th at 7:15 pm.
Finance Meeting held on 06/08/09 – finances are
definitely down from last year, but also spending less. Approximately
$16,000 down. Had some discussion and will not be making any
adjustments at this time. Decided to hold monthly meetings to review
finances. Next scheduled meeting July 13th at 7pm. Thanks
to all who attended meeting.
Motion Searight, Second Rutlege to pay bills in the
amount of $85,403.30 as submitted by the Fiscal Officer. Majority of
bills were loan payments and fire protection. Gehle called for the
question. Searight = y, Rutledge = y, Gehle = y, Steiner = y, McKee =
y. Passed 5 yes.
Service Committee: Steve Gehle
Safety Committee: Kathy Rutledge
Economic Development Committee:
Eugene Steiner
Committee meeting was held on June 8th
at 7:30 pm. Discussed items of what we need to be doing and Community
Days.
RADC reports they have a new traffic flow report to
give to fast food restaurants and other businesses that might be
interested in Rockford.
RADC held meeting on 15th to make sure
everything is ready for Community Days. Have sold 290 pre-sale tickets
for the Pork Chop on a Stick. There will be a meeting on the 29th
to review Community Days to discuss what went right or wrong. Will be
discussing another program for this summer.
Public Utilities Committee: Greg
Pontsler
Rules Committee:
Ron Searight
Old Business
Discussed several issues regarding sign at
business, rubbish at properties, and dumping of trash in Main Street
receptacles.
Haven’t seen a police report recently. Would like
to receive them on a monthly basis.
New Business:
Village employees cleaned out a drain. Will have
to look into problem if it continues.
Discussed tax issues – to Judy for legal opinion –
possible changes to Ordinance.
Meeting adjourned 7:57 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Council News from Tuesday, June 2, 2009 |
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RECORD OF PROCEEDINGS:
Council called to
order by Mayor Amy Joseph on Tuesday, June 2, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Rutledge
Also attending: Judy Koesters, Jeff Long, Sergeant
Stetler, Missy Gehle
Motion Steiner. Second Gehle to accept Agenda as
Orders of the Day.
Searight called for the question. Steiner = y,
Gehle = y, Searight = y,
McKee = y, Pontsler = y, Rutledge = y. Passed 6
yes.
Motion: McKee. Second Searight to accept the
minutes from the
May 19th, 2009 as submitted by the Fiscal Officer.
Gehle called for the question. McKee = y, Searight = y, Gehle = y,
Steiner = y, Pontsler = y, Rutledge = y.
Passed 6 yes.
Visitors to Address Council:
Missy Gehle brought up a safety issue regarding
Front St, RT 33 & TJ’s,.
People need to yield the right away – Possible curb
work to break up road and parking lot. Jeff to talk to State before
repaving Main St.
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
Water Plant Bid to be opened tomorrow – water plant
at 11 am and water meters at 11:30 am. There has been a lot of
interest. We should get good bids.
Well work – hopefully done with project.
South Main Street – Approaches and sidewalks to be
finished. Base coat –weather permitting – on Thursday or early next
week. Completion date July 3rd.
Tomorrow need to move a fire hydrant beyond the
sidewalk. Have received a lot of compliments.
Getting a fact sheet together for residents if they
want to upgrade to underground electric. There will be some costs
involved. Jeff will try to get some of the costs included in the
project.
Other items discussed:
Sidewalks and curbs on Holly Lane, to be bid later
in the summer.
Discussed brush clean up. Village will make every
effort to go around every 2 weeks and more when storms have come
through.
Storm drains are cleaned out periodically.
Residents need to remember that they should not be
mowing grass in the streets
Committee Reports:
Finance Committee: Todd McKee
Motion Steiner , Second Pontsler to pay bills in
the amount of $6,932.44 as submitted by the Fiscal Officer. Gehle
called for the question. Steiner = y,
Pontsler = y, Gehle = y, McKee = y, Searight = y,
Rutledge = 6. Passed 6 yes.
Motion Searight. Second Gehle to accept the Mayors
Court pay in of $223.00.
Steiner called for the question. Searight = y,
Gehle = y, Steiner = y, McKee = y,
Pontsler = y, Rutledge = y. Passed 6 yes.
Finance Committee Meeting scheduled for June 8th
7 pm.
Service Committee: Steve Gehle
Mobile Home Park update – drive has been paved.
Safety Committee: Kathy Rutledge
Stop signs have been installed on Front Street.
Can already see a difference of
speed on the street. Stop signs are located every
2 blocks. 25 mph sign installed on Holly Lane to Front St.
Economic Development Committee:
Eugene Steiner
There was a RADC meeting on May 21st.
Discussion was Rockford Community Days on the 19th, 20th,
and 21st. Community Days sign has been put up in the
downtown area. Looks nice. RADC will be selling Pork Chop on a stick
dinners after the Community Church service. Proceeds will be going to
Pool Fund. Tickets are available at the Village Office.
Will be holding a meeting on June 15th
to finalize Community Days Events.
Update on pool fund – currently have $8,500.
Upcoming fund raisers: Elvis Jr. –tickets will go on sale after the
Mendon Festival.
“It takes everyone working together to make
Economic Development to work…” “… Our time for growth..” read from
newspaper.
Question: What does it take to get ready? We have
to decide what we want and what type of manufacturing. Do we have
realtors working on selling the industrial park? Do we have a
presentation ready to give out?
Economic Committee meeting scheduled for June 8th
at 7:30 pm.
Public Utilities Committee: Greg
Pontsler
We are currently waiting on Fanning & Howey to get
back with their evaluation of the Wastewater Treatment Plant.
Rules Committee:
Ron Searight
Discussion of Cell Phone Policy item #12.
Motion: Searight, Second Gehle to eliminate item
#12 from the Cell Phone Policy. Pontsler called for the question.
Searight = y, Gehle = y, Pontsler = y,
Steiner = y, McKee = y, Rutledge = y. Passed 6
yes.
Old Business
New Business:
Meeting adjourned 8:30 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Council News from Tuesday, May 19, 2009 |
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RECORD OF PROCEEDINGS :
Council called to
order by Mayor Amy Joseph on Tuesday, May 19th, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight,
Rutledge - absent
Also attending: Judy Koesters, Jeff Long, Sergeant
Stetler
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Gehle called for the question. Steiner = y, McKee
= y, Gehle = y,
Pontsler = y, Searight = y. Passed 5 yes.
Motion: Searight. Second Pontsler to accept the
minutes from the May 5th, 2009 as submitted by the Fiscal Officer.
Gehle called for the question. Searight = y, Pontsler = y, Gehle = y,
Steiner = y, McKee = y. Passed 5 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Hope to see everyone at the Memorial Day Parade and
Ceremony on Monday in support of the Community. (Parade starts at 11:00
am)
Village Administrator’s Report – Jeff Long
- Water Treatment Plant – will be meeting with
Brice of Fanning/Howey on Thursday for final addendum for Water
Treatment Plant Bid. The bids are scheduled to be opened on June 2nd,
2009.
- South Main Street Reconstruction Project –
a. Need motion to
approve pay application #3 for Tom’s Construction.
The invoice
amount if $121,494.13, which will be paid entirely by
OPWC.
b.
Curbs are scheduled for May 26, 27, and 28th.
c.
Base coat asphalt is scheduled for June 2nd.
d.
Shinn Brothers will then start immediately with
completion scheduled
before July 4th.
- Wastewater Treatment Plant Upgrade – will meet
with Fanning/Howey this week to get started on plant needs.
- Planning started on West Market and possibly
Franklin Street reconstruction. We will apply to OPWC for possible
funding.
- Main Street trees have been mulched and flags
up for the Memorial
Day Parade as we do
each year.
- Front Street
a. Sixth and final
pay application to Tumbusch Construction for $6,500
b. Benanzer has
completed the over-seeding that needed done. The
$6,500 was the
money that was held back to ensure this.
Committee Reports:
Finance Committee: Todd McKee
Motion Steiner , Second Pontsler to pay bills in
the amount of $18,883.83 as submitted by the Fiscal Officer. Gehle
called for the question. Steiner = y,
Pontsler = y, Gehle = y, McKee = y, Searight = y.
Passed 5 yes.
Thanks to Mahargs for helping us on Clean Up Day.
They did a great job!
Thank you for passing the renewal levy. We had
almost 75% approval rating.
Again, we thank you for your support.
Mercer County Health Department sent letter of our
costs for next years budget of $4276.53. Rates are according to the
ORC.
Service Committee: Steve Gehle
We had a good turn out for Clean Up Day. 2 full
truck loads of good clothing was donated to charities. If we decide to
do this again next year the hours will be changed to 7 am – 11 am.
Motion Gehle to approve Community Days Events.
Second Pontsler. Searight called for the question. Gehle = y, Pontsler
= y, Searight = y, Steiner = y,
McKee = y, Passed 5 yes.
Safety Committee: Kathy Rutledge - absent
Report on Safety Meeting on May 12th.
Continued with meeting although Kathy was unable to attend. The
Committee recommends putting a 4 way stop at Race and Front and
additional signs for minimum speed limit and park entrance.
Cost of signs approximately $50.
Motion Steiner to approve Safety Committee
recommendations regarding signs. Second Gehle. McKee called for the
question. Steiner = y, Gehle = y,
McKee = y, Pontsler = n, Searight = y. Passed 4
yes.
Additional recommendation was stop signs at alley
behind the former United Methodist parking lot.
Motion McKee. Second Steiner. Pontsler called for
the question to approve additional recommendation. McKee = y, Steiner =
y, Pontsler = y, Gehle = y,
Searight = y. Passed 5 yes.
Need to borrow speed radar from Celina to set at
the park several evenings during ballgames.
Economic Development Committee:
Eugene Steiner
Meeting was held on May 14th with the
RADC Business Attraction and Retention Committee. Discussed looking at
other business that would complement existing businesses. Will follow
up with existing businesses to see if they could or would be interested
in expanding and growing current business.
Marketing Committee Meeting will be held on May 21st
and report to the RADC.
Public Utilities Committee: Greg
Pontsler
Report on meeting with Jim Fox on May 13th
. Discussed needs and plan to improve Wastewater Treatment Plant.
Stimulus funding for wastewater was not received although we did receive
stimulus money for water plant giving us some financial capability.
Dr. Fox stated that Fremont is exceeding the
discharge limits established by the OEPA but they are not taking
enforcement action as long as we make progress towards a solution.
Fremont will be performing a study to see if they can reduce the
discharge further expecting a 10% decrease at best. Fremont looking at
possibility of additional positions. Long range plans are to add
another line.
They need to know we can take care of their waste.
Feel best option is to improve the Village Treatment system as to
building their own pretreatment plant as OEPA requirements will most
likely make the village do sometime in the near future.
Fanning/Howey will do a study of best practice to
meet our needs.
Rules Committee:
Ron Searight
ORDINANCE #01-09
AN ORDINANCE AMENDING CODIFIED ORDINANCE SECTION
32.081 “COUNCIL RULES OF ORDER” TO ADD ATTENDANCE REQUIREMENTS UNDER
SECTIONS 2.10 AND 2.11.
1st reading 04/21/09
2nd reading 05/05/09
3rd reading 05/19/09
Motion: Gehle. Second McKee. Steiner called for
the question. Gehle = y,
McKee = y, Steiner = y, Pontsler = y, Searight =
y. Passed 5 yes.
Report on Rules meeting held on May 13th:
Mayor Joseph presented a cell phone policy for
review. Everyone was in agreement that is was a good and needed policy.
Motion: McKee. Second Gehle to approve the Cell
Phone Policy. Pontsler called for the question. McKee = y, Gehle = y,
Pontsler =y, Steiner = y,
Searight = y. Passed 5 yes.
Old Business
Trailer Court is starting to see improvement with
water lines, wiring, and paving.
Positive progress ~ good news.
New Business:
Resident Jerry Sill had several questions:
1. The water lines that froze up last winter –
what is being done so it doesn’t happen again? We will be insulating
the catch basins before winter.
2. In an emergency – evenings or weekends- where
do we call to get in touch with someone? You can call the Village
office (419-363-3032) and press the extension for Village Administrator
or Utilities to get cell phone number.
Other business:
We are a government office – Why don’t we have a
flag out front?
Will look into getting it donated.
Meeting adjourned 8:10 pm.
____________________________
_____________________________
Mayor
Fiscal Office |
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Rockford Council News from Tuesday, May 5, 2009 |
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Council called to
order by Mayor Amy Joseph on Tuesday, May 5th, 2009 at 7:30 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Rutledge.
Also attending: Judy Koesters, Jeff Long, Sergeant
Stetler
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Pontsler called for the question. Steiner = y,
Searight = y, Pontsler = y,
Gehle = y, McKee = y, Rutledge = y. Passed 6 yes
Motion: McKee. Second Gehle to accept the minutes
from the
April 21, 2009 as submitted by the Fiscal Officer.
Searight called for the question. McKee= y, Gehle = y, Searight = y,
Steiner = y, Pontsler = y,
Rutledge = y. Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Mayor declares: Proclamation for Emerald Ash Borer
Awareness Week -
May 17th – May 24th, 2009.
Village Administrator’s Report – Jeff Long
1. Water Treatment Plant
A. The plant and meters are being funded by
the American Recovery and Reinvestment Act stimulus money. We will
receive $1 million grant and $1.5 million 0% loan for 20 years.
Previously the best financing we could obtain was an $800,000
grant and a $1,817,000 4.375% loan for 40 years.
- The repayment for the stimulus funding will be
approximately $20,000 per year less than our previous funding and we
will pay back $2,240,000 less.
RESOLUTION 10-09
A RESOLUTION AUTHORIZING
AND DIRECTING THE MAYOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL
DOCUMENTS RELATIVE TO THE ESTABLISHMENT OF A CERTAIN WATER SUPPLY
REVOLVING LOAN ACCOUNT AND TO EXECUTE ALL DOCUMENTS TO ALLOW THE VILLAGE
OF ROCKFORD TO ENTER INTO A WATER SUPPLY REVOLVING LOAN ACCOUNT
AGREEMENT WITH OEPA AND OWDA.
Motion McKee. Second Steiner to approve Resolution
10-09. Gehle called for the question. McKee = y, Steiner = y, Gehle =
y, Pontsler = y, Searight = y,
Rutledge = y. Passed 6 yes.
I need to develop a Capability Assurance Plan for
us to obtain this funding.
- South Main Street Reconstruction Project.
Motion Searight. Second
Pontsler to approve change order #2 for Tom’s Construction. Gehle
called for the question. Searight = y, Pontsler = y,
Gehle = y, Steiner = y,
McKee = y, Rutledge = y. Passed 6 yes.
Had to lower the storm
sewer to miss water lines. The amount of change order is $5,629.59.
Motion McKee. Second
Steiner to approve Pay Application #2 for Tom’s Consctruction in the
amount of $50,159.63. OPWC will pay this amount.
Searight called for the
question. McKee = y, Steiner = y, Searight = y,
Gehle = y, Pontsler = y,
Rutledge = y. Passed 6 yes.
Motion Steiner. Second
Pontsler to approve Pay Application #1 for Shinn Brothers in the amount
of $69,432.00. OPWC will pay $13,886.40 and ODOT will pay $55,545.60.
Gehle called for the question. Steiner = y,
Pontsler = y, Gehle = y,
McKee = y, Searight = y, Rutledge = y. Passed 6 yes.
- Village Clean up Day
Will be held this
Saturday, May 9, 2009 from 6 am – 12:00 noon.
Location is south of the
Village Hall.
- Congressman Latta’s Economic Advisory Group
Purpose of the group is
to provide Representative Latta with real life scenarios that are
encountered by business and industries as they strive to succeed in
today’s economy, and also offering ideas and suggestions for real
solutions to problems.
I have been appointed to
this group and will ask local industry and business for input.
Committee Reports:
Finance Committee: Todd McKee
Motion Searight , Second Pontsler to pay bills in
the amount of $9,617.96 as submitted by the Fiscal Officer. Gehle called
for the question. Searight = y,
Pontsler = y, Gehle = y, Steiner = y, McKee = y,
Rutledge = y. Passed 6 yes.
Motion Searight. Second Gehle to accept Mayors
Court pay in of $339.00. Pontsler called for the question. Searight =
y, Gehle = y, Pontsler = y,
Steiner = y, McKee = y, Rutledge = y. Passed 6
yes.
Service Committee: Steve Gehle
Reviewed the Library Strategic Plan.
Questions from the Tree Committee regarding trees
and stumps. Will be taken care of by Village Employees.
Safety Committee: Kathy Rutledge
Apology to Council regarding missing several
meetings due to illness in the family.
Had to cancel last meeting and would like to
reschedule the meeting for next Tuesday – May 12th at 7:00
pm.
Economic Development Committee:
Eugene Steiner
Will have more to report on the RADC at the next
meeting. RADC committee meetings are scheduled for the 14th
and 21st. Will continue to push for monthly meetings.
Public Utilities Committee: Greg
Pontsler
Sewer plant overlooked for Stimulus funding, but
there are other options.
Will schedule a meeting with Jim Fox next Wednesday
– May 13th at 7 pm.
Rules Committee:
Ron Searight
ORDINANCE #01-09
AN ORDINANCE AMENDING CODIFIED ORDINANCE SECTION
32.081 “COUNCIL RULES OF ORDER” TO ADD ATTENDANCE REQUIREMENTS UNDER
SECTIONS 2.10 AND 2.11.
1st reading 04/21/09
2nd reading 05/05/09
Will schedule a meeting next Wednesday – May 13th
at 7:45 pm. regarding cell phone policy.
Old Business
Caps for retaining wall will be ordered in the next
project.
Children playing ball in/near alleys. Discussed
stop signs and enforcement. Reminder to parents to keep your children
aware that alleys are streets and kids should not be playing in them.
New Business:
Tax issues to Judy for further investigation. Need
to schedule a Finance Committee meeting on June 8th at 7 pm.
How much will water bills increase? Should not be
more than $10, but it will depend on each resident’s useage. The Front
Street meters will be read in a week or two.
Meeting adjourned 8:01 pm.
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_____________________________
Mayor
Fiscal Officer
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Mendon
Council Minutes
April 28, 2009
Meeting called to order at 6:30 followed by the
pledge.
Attendance John Boroff, John Siano, Kristina Boroff,
April Grunden, Mike Bowling, Sara Busacca, Kevin Nuding, Randy Severns,
Marilyn Rhulen, Greg Lawrence, Jamie Dicke, Cody Severns, Josh Johnson,
Haylee Abromavich .
Jamie, Haylee, Cody, and Josh shared a presentation
with Council members on their improvement projects at the new park.
This is an Ag project and they have been painting lines on the
basketball court. They have more painting to do and would like help
from council in purchasing the paint. In the past they have painted the
playground equipment and planted a tree. There was a motion by April
with a second by John to reimburse this group for the cost of their
paint and supplies, roll call: Mike – yea, Sara – yea, April – yea, and
John – yea.
Marilyn was present to ask if a letter had been
sent concerning the alley. The letter went out last week.
Minutes:
There was a motion by April with a second by Sara
to waive the reading of the March minutes, roll call: Mike – yea, Sara –
yea, April – yea, and John – yea. There was a motion by Mike with a
second by John to accept the March minutes, roll call: Mike – yea, Sara
– yea, April – yea, and John – yea.
Police:
There was a motion by Mike with a second by Sara to
approve the police report, roll call: Mike – yea, Sara – yea, April –
yea, and John – yea.
Street Commissioner:
This was Greg Lawrence’s first report as street
commissioner. John thanked him for all his hard work at the ball
diamonds, it looks great. Randy reported that RECAP had been called in
to help us start the process of getting metered water in the village.
There was a motion by John with a second by April to approve the street
commissioner’s report, roll call: Mike – yea, Sara – yea, April – yea,
and John – yea.
Zoning Board:
There are a lot of questions concerning the zoning
boards function. According to Pete, we need a zoning board of appeals
that only meets if there is a variance to discuss. We also need a
zoning commission; they would update the code and so forth. Council
will discuss this topic with Pete. The zoning board of appeals does not
need to meet until further notice or there is an appeal.
New Business:
Clean up day has been set for May 30.
There was a motion by Mike with a second by Sara to
go with option two for the liability insurance, roll call: Mike – yea,
Sara – yea, April – yea, and John – yea.
Old Business:
The basket bingo fundraiser for the park addition
raised $1058.00. Thank you so much to all who donated their time and
money to make this event a success!
New ordinance violation pictures were captured over
the past month, council will be working on these soon.
Legislation:
There was a motion by John with a second by April
to approve the March checks roll call: Mike – yea, Sara – yea, April –
yea, and John – yea. There was a motion by April with a second by Mike
to approve the clerk’s mileage for March, roll call: Mike – yea, Sara –
yea, April – yea, and John – yea. There was a motion by Mike with a
second by John to adjourn.
___________________________________
________________________________
Sara Busacca – Council
President John Siano – Mayor
___________________________________
Kristina Boroff – Fiscal Officer
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Rockford Council News from Tuesday, April 21, 2009 |
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Council called to
order by Mayor Amy Joseph on Tuesday, April 21, 2009 at 7:00 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight -late, Rutledge-absent
Also attending: Judy Koesters, Chief May, Jeff
Long, Sergeant Stetler
Motion Steiner. Second McKee to accept Agenda as
Orders of the Day.
Gehle called for the question. Steiner = y, McKee
= y, Gehle = y, Pontsler = y.
Passed 4 yes.
Motion: Gehle. Second Pontsler to accept the
minutes from the
March 17, 2009 as submitted by the Fiscal Officer.
McKee called for the question. Gehle = y, Pontsler = y, McKee = y,
Steiner = y.
Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
- Review of South Main Street Project:
- Project has started with grinding of
asphalt.
- Need a Motion to approve change order #1.
Increase of $17,225.15. This is a result of the need to change
the storm water collection lines. Is included in the funding.
Motion: McKee, Second
Steiner to approve change order #1. Gehle called for the question.
McKee = y, Steiner = y, Gehle = y,
Pontsler = y. Passed 4
yes.
- Need a motion to approve application for
payment. This is for $18,674.10 which represents stored
materials less 8% retainage to Tom’s Construction and $22,500 to
Fanning/Howey.
Motion Gehle, Second
Pontsler to approve payment. McKee called for the question. Gehle = y,
Pontsler = y, McKee = y, Steiner = y.
Passed 4 yes.
- Need a motion to enter into contract with
CTL for material testing and inspection for $20,049.50. Is
included in the funding.
Motion: McKee. Second Pontsler.
Gehle called for the question.
McKee = y, Pontsler = y, Gehle = y,
Steiner = y. Passed 4 yes.
- Water Treatment Plant. Advertising will be
April 22 & 29th and May 6th. Bids to be
opened at 11:00 am on May 13th.
- Meyers Trailer Court. Mr. Meyers has stated
in a letter that he will install new water lines, pave the driveway,
and upgrade the electrical service at the trailer court. He
requests that water meters be installed and the tenants be billed
directly for utility service, and that debt service be removed from
lots that do not use the utility service. Jeff to contact. Need
completion dates.
- Current Energy Solutions. Received a proposal
from this company that says they can reduce electric bills by a
minimum of 8.5%. I would like this go to the Utility Committee for
review.
- Stimulus Funds.
- Ohio EPA currently estimates distribution
of drinking water and water pollution control stimulus funds
will total approximately $276.5 million. Currently, Ohio EPA
has received project funding requests of approximately $4
billion.
- US EPA issued final guidelines to states
March 2, 2009 regarding the award and administration of stimulus
funds from the American Recovery and Reinvestment Act of 2009.
In this guidance US EPA recommends that states submit
applications as soon as possible. A total of $15,000 project
interest forms have been submitted to Ohio.
- I have been contacted by the Ohio EPA
Northwest District Office with a series of questions concerning
our water treatment plant project. These dealt with completing
a form for Green Project Determination. One thing to our
advantage is the existing pumps are at 56% efficient and will be
replaced by 80% efficient pumps. I realize us receiving funding
is against great odd but at least this project is still in the
hunt. I have heard nothing concerning the Wastewater Treatment
Proposal, but as mentioned the Ohio EPA has many projects to
review in a short time.
- One other item regarding the Green Project
Determination it will help that we are installing water meters.
This means we will save energy and use less water.
- Will be going to Findlay to a meeting with
US Representative and Senators regarding stimulus funding.
- Last item. I need a motion to approve DP &L
to set one pole for power feed to the Water Plant. (three phase)
Motion McKee.
Second Pontsler. Gehle called for the question.
McKee = y, Pontsler
= y, Gehle = y. Steiner = y. Passed 4 yes.
Other topics discussed:
Bricks from South Main
St. Project. A different brick that what was on Main Street.
Historical Society may want some. They are a much older soft brick.
Probably from horse and
buggy days.
Several issues brought up
regarding building looks in the downtown area.
Jeff to send some
letters to find out intention of owners.
Fire Department
questions. List of low performing hydrants and maps.
Lines that need replaced
– South, Columbia, Second, First streets and 33.
Jeff will attend the next
Fire Department Meeting to educate and discuss these items. First
Thursday in May at 7:30. (May 7th) Also discussed marking
hydrants with low flow so that other departments that help with fires
can be made aware of which hydrants they should use.
People outside the
corporation have been contacted regarding joining the corporation.
Benefits – Police protection and water and sewer. May need to come up
with some agreements. No definite answers to date.
Committee Reports:
Finance Committee: Todd McKee
Motion Steiner Second Pontsler to pay bills in the
amount of $29,633.96 as submitted by the Fiscal Officer. Gehle called
for the question. Steiner = y,
Pontsler = y, Gehle = y, McKee = y, Searight = y.
Passed 5 yes.
Motion Pontsler. Second Gehle to accept Mayors
Court pay in of $276.00.
Searight called for the question. Pontsler = y,
Gehle = y, Searight = y, Steiner = y, McKee = y. Passed 5 yes.
Motion Searight. Second Gehle to approve Fund 2902
as the Fire Levy Fund.
Pontsler called for the question. Searight = y,
Gehle = y, Pontsler = y, Steiner = y, McKee = y, Passed 5 yes.
Paul submitted 2 bids to get the front fender fixed
at $468 and $580 plus decals.
For an extra $200 we can get the painting done to
match the Black and White.
Motion Gehle Second Searight to accept the $800
estimate for fixing fender, painting, and decals. Pontsler called for
the question. Gehle = y, Searight = y, Pontsler = y, Steiner = y, McKee
=y. Passed 5 yes.
Service Committee: Steve Gehle
Scheduled a Service Committee Meeting next Tuesday
the 14th at 7:30 pm.
Discussing guidelines for clean up day.
Safety Committee: Kathy Rutledge - absent
Economic Development Committee:
Eugene Steiner
Scheduled a Economic Development Committee Meeting
next Monday the 13th at
7:00 pm. Discussing the RADC and review of
surveys.
Public Utilities Committee: Greg
Pontsler
Waiting on information regarding Water Plant
Project and stimulus funds.
Will be setting up a Utilities Committee meeting in
near future.
Rules Committee:
Ron Searight
Scheduled a Rules Committee Meeting next Tuesday
the 14th at 8 pm.
Old Business
No Parking sign near Community Building. Jeff to
look into different ideas.
New Business:
Meeting adjourned 8:03 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Rockford Council News from Tuesday, April 7, 2009 |
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Council called to
order by Mayor Amy Joseph on Tuesday, April 7, 2009 at 7:00 pm at the
Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Searight ,
Pontsler – absent, Rutledge-absent
Also attending: Judy Koesters, Jeff Long, Sergeant
Stetler
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Gehle called for the question. Steiner = y,
Searight = y, Gehle = y,
McKee = y. Passed 4 yes.
Motion: McKee. Second Gehle to accept the minutes
from the
April 7, 2009 as submitted by the Fiscal Officer.
Steiner called for the question. McKee= y, Gehle = y, Steiner = y,
Searight = y.
Passed 4 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Thank you note from Velone Bricker to maintenance
crew for fixing the catch basin next to drive.
Invitation to St. Marys Dedication of the St. Marys
Important Bird Area, Wednesday, May 6th at 2pm. St. Marys
Memorial Park. Exhibits & Refreshments.
Village Administrator’s Report – Jeff Long
- Review of South Main Street Project:
- Storm sewer is nearly complete and road
excavation will begin.
- Pre construction meeting for the
enhancement part of the South Main Street project was held on
Monday.
- Meyers Trailer Court. I contacted Steve
Meyers and he is to get me a schedule of improvements to be made.
- Tom Beahrs found out last Friday that he has a
double hernia and had surgery on Monday. He will be off work 4 – 6
weeks.
- Will attend meeting on April 23 of the count
e-Community Leadership Team which will be working meeting beginning
the benchmarking assessment of broadband and technology applications
in the county.
- Many complaints about vehicles traveling the
dead end portions of West Walnut Street and South Franklin St. Both
are now signed as dead end streets.
- Parking blocked at Community Building sidewalk
to gazebo as requested.
Todd McKee requested that we start looking at next
year’s budget. Interest rates have gone from 4% down to .7% and income
taxes are down.
Committee Reports:
Finance Committee: Todd McKee
Motion Searight , Second Gehle to pay bills in the
amount of $44,085.26 as submitted by the Fiscal Officer. Steiner called
for the question. Searight = y,
Gehle = y, Steiner = y, McKee = y. Passed 4 yes.
Service Committee: Steve Gehle
Service Committee Meeting held on April 14th.
Discussed the following items:
Rockford Village residents Clean up Day.
- May 9th, 2009 from 6 am – 12:00
noon is the scheduled time.
- Items that will not be allowed are: concrete,
yard waste, hazardous waste, paint and tires.
- Have a clipboard with statement of
certification that all trash is from within the Village limits and
have each person delivering trash sign the form. Also need to have
a water bill to show residency.
- A pickup will be on site to receive clothes
that may be donated to charity.
- Need to submit and article to Parkway
Independent and Photo Star concerning trash clean up event. (press
release).
- Have the date on the next water billing.
- Will ask the Police to watch to make sure
every thing runs smoothly.
- Employees will help with elderly that have
items for pick up. They will need to call 419-363-3032 ext. 1
before hand to make an appointment.
Safety Committee: Kathy Rutledge - absent
Economic Development Committee:
Eugene Steiner
Economic Development Committee meeting held on
April 13th. Discussed the following items:
Reviewed surveys that village has received back.
Gene reviewed Chamber of Commerce members and was surprised at the
number of retail establishments, Barry’s Market, TJ’s, Clark Station,
and Olde Rockford Hardware are the only retailers. Most surveys called
for retail along the line of Dollar General. Gene stated last quarter
Wal-mart sales up 1.4% while Dollar General sales up 30%. Gene has a
contact with Dollar General and will be in discussion on possibilities
for us to have a store locate here. The survey also shows the want of a
sit down restaurant. Discussion was held as the need for entrepreneurs
to start up business and for us to do a one stop shop for them to gain
information.
Report on RADC Meeting on April 16th.
Items discussed:
Brought up Council concerns regarding meeting
quarterly rather than monthly. RADC will be reviewing concerns and get
back with us.
Number of upcoming events to be held as Pool fund
raisers:
November 2 – Elvis Jr. will be giving 2 concerts
with a meal in between.
Community Days: there will be a pie throwing
contest and a meal after the Sunday Services. Pork Chop on a stick.
The upcoming Prime Diners luncheon (Laurels) will
donate their proceeds to the Pool fund.
The following committees have been formed in the
RADC:
Business Attraction and Retention
Finance
Marketing and Public Relations
Infrastructure and community development
By laws, Governance, and Membership.
Each committee is to meeting monthly and report to
the President.
On May 14th at 7 pm will be a meeting of
the Business Directors and on May 21st at 7:30 pm will be a
meeting with the Marketing and Public Relations. These meetings are
open to the public and also open to those seeking membership.
Public Utilities Committee: Greg
Pontsler - absent
Rules Committee:
Ron Searight
Rules Committee held a meeting on April 14th.
Items discussed:
Official’s attendance of meetings.
- Discussion to amend Rules of Council to
require attendance of 2/3 of quarterly Council Meetings. There are
6 regularly scheduled meetings per quarter thus requiring attendance
of a minimum of 4 meetings, unless member has been officially
excused by vote of Council.
- Each committee shall meet at least once per
quarter and report to Council the minutes of that meeting.
ORDINANCE #01-09
AN ORDINANCE AMENDING CODIFIED ORDINANCE SECTION
32.081 “COUNCIL RULES OF ORDER” TO ADD ATTENDANCE REQUIREMENTS UNDER
SECTIONS 2.10 AND 2.11.
1ST reading 04/21/09
Also discussed returned the Council Meeting time
back to 7:30pm.
Motion Gehle, Second Steiner to return Council
Meeting back to 7:30 pm.
McKee called for the question. Gehle = y, Steiner
= y, McKee = y,
Searight = y. Passed 4 yes.
Starting with the next meeting May 5th,
Council Meetings will begin at 7:30 pm.
Old Business
New Business:
Meeting adjourned 7:25 pm.
____________________________
_____________________________
Mayor
Fiscal Officer
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Mendon
Council Minutes
April 1, 2009
Meeting called to order at 6:30 followed by the
pledge.
Attendance John Boroff, Kristina Boroff, April
Grunden, Janice Clay, Terry Seibert, Mike Bowling, Peter Van Arsdel,
Sara Busacca, Kevin Nuding, Lisa Dorsten, Randy Severns, Gary Van Gundy,
Kathy Frank, and Marilyn Rhulen.
Marilyn and Kathy were present to ask about the
alley behind their homes on Main Street. It seems that a neighbor is
blocking the alley with their vehicles. They are also tearing up the
alley and some stone may need to be added. A letter will be sent to 317
S. Main Street.
Minutes:
There was a motion by April with a second by Terry
to waive the reading of the February minutes, roll call: John –yea, Mike
– yea, Sara – yea, Janice – yea, April – yea, Terry - yea. There was a
motion by Mike with a second by John to accept the February minutes,
roll call: John –yea, Mike – yea, Sara – yea, Janice – yea, April – yea,
Terry - yea.
Police:
There was a motion by John with a second by Terry
to approve the police report, roll call: John –yea, Mike – yea, Sara –
yea, Janice – yea, April – yea, Terry - yea.
Street Commissioner:
Greg Lawrence will be taking over as Street
Commissioner for the village beginning in April. Randy will continue on
as Cemetery Sexton. Randy and Greg borrowed a box grater from Bennie
Young and used it on several places in the village. It would save the
village money to have a grater of our own. It can be used on the alleys
in place of scarifying. We usually spent $1500 to scarify the alleys.
A box grater from TSC is $599.00. The Brush collection is in need of
being cleaned up. Bennie Young gave us a quote for a day of cleaning up
the brush collection with his bull dozer, $450.00. A storm sewer line
on Walnut Street has collapsed. They will be doing some work on this
area. It is time for street sweeping again, Shadrach will do all of
Main street for $450.00, the village doesn’t have the right equipment to
do this job. Randy has ordered the mosquito spray for the summer. He
got a new brand this year that is better than the old one, but he was
able to get it for the same cost. There was some discussion about the
availability of funds for the needed equipment and services. There was
a motion by Terry with a second by Janice to have Bennie Young clean the
brush collection for one day at a cost of $450.00, roll call: John –yea,
Mike – yea, Sara – yea, Janice – yea, April – yea, Terry - yea. There
was a motion by John with a second by April to have Shadrach sweep Main
Street at a cost of $450.00, roll call: John –yea, Mike – yea, Sara –
yea, Janice – yea, April – yea, Terry - yea. There was a motion by
Terry with a second by Sara to purchase a box grater from TSC at a cost
of $599.00, roll call: John –yea, Mike – yea, Sara – yea, Janice – yea,
April – yea, Terry - yea. There was a motion by John with a second by
Janice to approve the street commissioner’s report, roll call: John
–yea, Mike – yea, Sara – yea, Janice – yea, April – yea, Terry - yea.
Zoning Board:
The zoning board will meet with council on Sunday,
April 19 at 7:30 at the Town Hall. The $25 zoning permit fee will be
given to the clerk for deposit into the general fund. After much
discussion, there was a motion by Terry with a second by John to put the
zoning inspector, Gary Van Gundy, on the village payroll at a rate of
$40 per month to be paid on a quarterly basis, roll call: John –yea,
Mike – yea, Sara – yea, Janice – yea, April – yea, Terry - yea. After
much discussion, there was a motion by Mike with a second by Sara to put
the following zoning policy into effect immediately: Violation of zoning
regulations, Step 1: Immediate warning from the Zoning Inspector/Mayor.
1b: If not in compliance they will be asked to stop working and take the
required precautions to take care of the violation. Step 2: A written
warning will be issued by the zoning inspector. The warning shall state
the violation(s) and that a lawsuit or criminal charges may be filed.
Step 3: File a lawsuit or criminal charge, roll call: John –yea, Mike –
yea, Sara – yea, Janice – yea, April – yea, Terry - yea. There was a
recommendation for council on trailers within the village. A committee
will meet on April 8 and April 22 at 6:30 to go over the zoning book.
The zoning board will meet monthly from now on.
New Business:
There was a motion by Mike with a second by Terry
to approve the ambulance contract and pay the $1742.50 fee, roll call:
John –yea, Mike – yea, Sara – yea, Janice – yea, April – yea, Terry -
yea.
Dumpster prices were discussed. There was a motion
by Mike with a second by Janice to get two 40 yard dumpsters from
Countryside Waste Service for clean up day, roll call: John –yea, Mike –
yea, Sara – yea, Janice – yea, April – yea, Terry - yea. Clean up day
will be set after the community garage sales.
Old Business:
The letter was received from Mr. Junod’s attorney
and council has given the okay to pay the remaining money owed to Mr.
Junod.
Property clean up was discussed. Terry and the
Mayor will take some pictures of the properties in question and report
back to council.
Gary will handle the fence on Dutton Street.
The board of Governors for the Coldwater Hospital
is looking for someone from Union Township to set on the Board, if you
are interested, please contact Mike Burnett.
The Fiscal Officer will go to the Public Records
Seminar this year as a designee for all elected officials in the
village.
Legislation:
Ordinance 2009-01, Time Warner Cable video service
provider fee. There was a motion by Mike with a second by Terry to pass
this on one reading, roll call: John –yea, Mike – yea, Sara – yea,
Janice – yea, April – yea, Terry - yea.
Resolution 2009-02, Sheriff’s contract. There was
a motion by John with a second by Sara to pass this on one reading, roll
call: John –yea, Mike – yea, Sara – yea, Janice – yea, April – abstains
from voting, Terry - yea.
All open burning complaints should be directed to
the Mayor, John Siano.
There have been some complaints about dogs running
loose, we have a leash law, a letter will be sent out.
Next meeting we will discuss the water metering
seminar that Randy Severns attended.
There was a motion by April with a second by Sara
to approve the February checks roll call: John –yea, Mike – yea, Sara –
yea, Janice – yea, April – yea, Terry - yea. There was a motion by
April with a second by Janice to approve the clerk’s mileage for
February, roll call: John –yea, Mike – yea, Sara – yea, Janice – yea,
April – yea, Terry - yea. There was a motion by Mike with a second by
Terry to adjourn.
___________________________________
________________________________
Sara Busacca – Council
President John Siano – Mayor
___________________________________
Kristina Boroff – Fiscal Officer
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Rockford Council News from Tuesday, March 17, 2009 |
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CounciCouncil called to order by Mayor Amy Joseph on Tuesday, March 17,
2009 at 7:00 pm at the Rockford Village Hall.
Invocation was given by Gene Steiner
Pledge of Allegiance
Those present: Gehle, Steiner, McKee, Pontsler,
Searight, Rutledge
Also attending: Judy Koesters, Chief May, Jeff
Long
Motion Steiner. Second Searight to accept Agenda
as Orders of the Day.
Pontsler called for the question. Steiner = y,
Searight = y, Pontsler = y,
Gehle = y, McKee = y, Rutlege = y. Passed 6 yes.
Motion: Steiner. Second Searight to accept the
minutes from the
March 3, 2009 as submitted by the Fiscal Officer.
Gehle called for the question.
Steiner = y, Searight = y, Gehle = y, McKee = y,
Pontsler = y, Rutledge = y.
Passed 6 yes.
Visitors to Address Council:
Mayor’s Report and Correspondence:
Village Administrator’s Report – Jeff Long
1. Review of South Main Street Project:
A. Roadway Reconstruction Project bids
- Engineer estimate $625,000.
Tom’s Construction low bid
$397,222.00
B.
Enhancement Project Bids - Engineer estimate
$840,000.
Shinn Bros. low bid
$678,185.50
C.
Award Tom’s Construction Roadway Reconstruction
Resolution 06-09
D.
Award Shinn Bros. Enhancement Project Resolution
07-09
E.
Funding overview
2. Saturday – March 14, 2009 the Rockford Chamber
of Commerce held its annual Business Expo at the school. Lisa and I
manned a booth for the Village.
The Economic Development Committee surveys were
distributed. 13 have been returned at this time. Contact was made with
the Parkway Independent and they will post it online. Mr. Browning of
Parkway Web Design Class will post on the Village web site. Thanks to
the Chamber as the event was well attended and good for our Community.
- A review of signs throughout the Village has
been completed and we need to purchase approximately $1,000 worth of
signs and posts at this time. Will look for the best deal.
- During the heavy rain event we surveyed the
Village and came up with areas to be jet rodded to try to improve
drainage. Areas cleaned and improved were Front to Market improving
the drain from Main Street down Columbia Street, Franklin Street
from Market St. to Front St. and First St. by the old railroad
sewer. Repairs were found to be needed on Pearl at West St and the
old railroad sewer on the south end as three trees seem to be
impairing the flow.
- A permit for a new home in the Heather Park
Subdivision has been issued.
- We have submitted three projects for stimulus
funding:
- New wastewater treatment plant
- New water treatment plant
- Reconstruction of Franklin and Market St.
- The Neighborhood Revitalization Project
activities will be put to bid soon:
- Sidewalk along Holly Lane and retaining
wall at Community Building.
- 12 inch water line from water plant to
Buckeye St.
- Storm trunk line from Front St through
park to intersection of West St and US 33
- Lights at ball diamonds and sanitary sewer
to service the restroom at the park.
- Clearance activities for demolition of
pool and one residential home.
A RESOLUTION BY THE
COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AWARDING A CONTRACT FOR THE
SOUTH MAIN STREET ROADWAY RECONSTRUCTION PROJECT, AND AUTHORIZING AN
OFFICIAL TO SIGN THE CONTRACT DOCUMENTS.
Motion: Steiner, Second
Searight. Ponstler called for the question.
Steiner = y, Searight =
y, Pontsler = y, Gehle = y, McKee = y, Rutledge = y.
Passed 6 yes.
A RESOLUTION BY THE
COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AWARDING A CONTRACT FOR THE
SOUTH MAIN STREET ENHANCEMENT / PAVING PROJECT, AND AUTHORIZING AN
OFFICIAL TO SIGN THE CONTRACT DOCUMENTS.
Motion McKee, Second
Pontsler. Searight called for the question.
McKee = y, Pontsler = y,
Searight = y, Gehle = y, Steiner = y, Rutledge = y.
Passed 6 yes.
Committee Reports:
Finance Committee: Todd McKee
Motion Steiner, Second Pontsler to pay bills in the
amount of $16,387.66 as submitted by the Fiscal Officer. Gehle called
for the question. Steiner = y,
Pontsler = y, Gehle = y, McKee = y, Searight = y,
Rutledge = y.
Passed 6 yes.
Chief May gave a report on a stimulus grant package
that includes new hire of Law Enforcement. This grant would be 100%
funding for the first 3 years and we would be required to continue the
employment for 12 months after.
A RESOLUTION AUTHORIZING
THE SUBMITTAL OF AN APPLICATION FOR COPS HIRING RECOVERY PROGRAM AND
DECLARING A SIGNATORY OFFICIAL.
Motion Searight. Second
Gehle. Pontsler called for the question.
Searight = y, Gehle = y,
Pontsler = y, Steiner = y, McKee = y, Rutledge = y.
Passed 6 yes.
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