Village Police/Council

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Help Solve the Crime!
The Rockford Police is investigating vandalism to street signs and sidewalk in the Southern part of Rockford (near School entrance). On Monday the 14th, 2009 someone had spray painted unwanted wording on the Villages new sidewalk. On Friday 18th, 2009 again vandals struck. This time marking street signs and New Street light post. This time the vandals will now be considered Felon's. Any one defacing street signs is a Felony of the 5th degree and will not be overlooked. The Village of Rockford and Citizens Crime Awareness is now offering $500.00 dollars for any information leading to the arrest of the person(s) responsible for this act , no information is to small and just might land you $500.00 dollars.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, August 17, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, Pontsler, Heitkamp.

McKee and Searight - absent

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long, Marty Lentz,

Nancy Leighner

Motion Steiner. Second Pontsler to accept Agenda as orders of the day.

Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y,

Heitkamp = y. Passed 4 yes.

Motion: Gehle. Second Heitkamp to accept the minutes from the

August 3, 2010 meeting as presented. Pontsler called for the question.

Gehle = y, Heitkamp = y, Pontsler = y, Steiner = y. Passed 4 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

· Arts in the Parks – Summer 2011. Is a major program of Arts Place since 1977. The program introduces young people to a variety of visual and performing arts activities. We would support and promote Arts in the Parks and they take care of the day to day activities throughout the summer at our own Shane’s Park. We need parents, grandparents, teachers, businesses, churches, and civic organizations to get involved in supporting and promoting this event.

Council gave verbal support and will talk to the finance committee to see if we can give some financial support to get things rolling.

· The cruise in / sock hop at The Belle was awesome Saturday night. We had a good crowd. Mayor suggests that we all show support for the upcoming events at The Belle. We greatly appreciate what they are doing at The Belle.

Village Administrator’s Report – Jeff Long

Asphalt patching will start tomorrow.

The new water plant is up and running. We will be discussing our options concerning the demo of the old plant.

Committee Reports:

Finance Committee – Todd McKee – absent

Report by Steve Gehle -

Motion Pontsler. Second Steiner to pay bills as submitted by the Fiscal Officer in the amount of $19,030.76. Heitkamp called for the question.

Pontsler = y, Steiner = y, Heitkamp = y, Gehle = y. Passed 4 yes.

Service Committee: Steve Gehle

We will be getting bids for the Holly Lane / Front St sidewalk project soon.

Safety Committee: Ron Searight – absent

Need to get yellow markings painted by stop sign on Franklin before school starts.

Economic Development Committee: Eugene Steiner

Two dates to remember:

The Town Hall meeting has been scheduled for August 31^st at 7 pm @ the Village Hall to present the Revitalization program to our residents, realtors and bankers. Invitations will be sent to local realtors and bankers.

September 16^th RADC meeting @ 7:30 at the Village Hall. Shinn Brothers will be here to give us information on the Splash Pad.

Public Utilities Committee: Greg Pontsler

Held a Public Utilities meeting just before council.

The WWTP is running smoothly. The EPA is still reviewing the treatment plant study.

Water lines to be installed – Bridge St and then Columbia St.

Jeff will be in Columbus next week in meetings with the EPA to review funding package for the water lines. Hopefully, we will receive enough funding to complete the whole village with replacement lines. Oldest water lines date back to the 1900’s. Project will begin with water lines and patch work to roads. In the next several years we will be able to get funding for additional street work. The water lines must come first as we don’t want to dig up new streets for water line work.

There will be a public utilities committee meeting late September /early October to review rates. This is a tough job – you don’t want to bring in to much, but we have to bring in enough to make payments. We want to get the information printed on the water bill for at least 2 months. The actual bill will still be the base rate, but will have what the bill would be at the metered rate.

Salt bids came in on August 11^th. Morton Salt = 98.62/ton. North American Salt Company - $95.05/ ton and Cargill at $99.74/ton.

Motion Pontsler to accept the North American Salt Company bid at $95.05/ton. Second Steiner. Gehle called for the question. Pontsler = y, Steiner = y, Gehle = y, Heitkamp = y. Passed 4 yes.

Rules Committee: Chris Heitkamp

Committee currently reviewing ordinances.

Old Business

New Business

Would it be possible to move a bench in front of Stephenson Construction? There is one down by the Fire Department that may not be getting used much. Will look into.

Meeting adjourned 8:07 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, August 3, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long,

Motion Steiner. Second Gehle to accept Agenda with correction to add

Resolution 09-10 to the Economic Committee report as Orders of the Day.

Searight called for the question. Steiner = y, Gehle = y, Searight = y,

McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Motion: Searight. Second Heitkamp to accept the minutes from the

July 20, 2010 meeting as presented. Heitkamp called for the question.

McKee called for the question. Searight = y, Heitkamp = y, McKee = y,

Gehle = y, Steiner = y, Pontsler = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

· Letter of Support – West Central Ohio Land Conservancy’s Clean Ohio Fund application for a conservation easement for property owned by the Estate of George Wilson.

Village Administrator’s Report – Jeff Long

Village infrastructure

1. Water Treatment Plant: The new treatment plant has been producing water for over a week now. At this time we are working with the engineer and contractor to work out a few problems. It is inevitable that at the end of a project of this size there will be some minor details to work out. The good news is that they are minor and we are addressing them. The plant is producing quality water and able to meet our demands. The operation is much more complicated than the old plant but I think we will see results of consistent availability better quality and more efficient production of water. We are able to monitor the plant at any time from a computer. I have brought my personal laptop from home for a quick demonstration. This plant will serve our village for many years.

2. Distribution Lines: We are all aware that we have many water lines that need replaced. This has become even more evident with the new plant online. With the old plant we had no way of being sure how full the water towers were and could only produce about 180 gallons per minute. Now we have the technology to know precisely how full the water towers are and are able to produce over 400 gallons per minute. Last week we experienced four different water leaks in less than a 24 hour period. I personally believe that is the result of having a fuller tower and more pressure on the old lines. To alleviate the leaks I have lowered the towers 2 feet. This reduces our storage capacity by approximately 50,000 gallons. Hopefully this is short term and we will address the needs. I have given you a copy of a press release from the Ohio Department of Development. I know we quickly applied for this funding but the benefit of the $390,000 grant is huge for us. At this time we are working to secure the rest of the project cost through other agencies that is most affordable for us. When I receive more information we will need to have a Public Utilities Committee as well as Finance Committee meeting to review our options. My goal is to utilize the full amount to replace much needed lines. New lines will not only improve fire flows and reduce interruption of service but also have a significant impact on the delivered water quality, as well as a direct impact on possible economic development activities for the village.

3. Lift Station: Our lift station is in need of improvements and they need to be done now. The valves and check valves need replaced as well as pumps. We will perform this in house. We have the valves and lines and will order a new pump. The pump cost is $5,929.00. This is a big project but I am sure our employees can do it.

4. Storm Sewer: The storm sewer in the alley running north and south between Main Street and Franklin Street from Pearl Street to W Market Street has collapsed. This is a very old and very deep line that is under the new sanitary sewer. We are examining ways to take care of the situation completely with the least cost. At this time I think we will have to plug the line at the alley intersection and install a new line running south to a manhole on Pearl Street. This storm sewer has been a problem as the condition is poor. Luckily when we did the reconstruction of South Street we planned ahead and relieved this line with a new outlet from Pearl Street all the way to the river. This should allow us to install a much shallower line to Pearl Street for drainage. We are investigating affected buildings and if needed we will give each building a place to connect with a sump pump. We are planning to do this in house except for blocking the old line as we can not excavate that deep.

5. West Market Street: Some trees have been removed. The water line has been delivered. I will be getting a more formal schedule of the work this week.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $17,420.66. Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion Searight to accept Mayors Court Pay in of $1835.00. Second Pontsler.

Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y,

McKee = y, Heitkamp = y. Passed 6 yes.

Discussed letters from Berkadia regarding loan payments.

Service Committee: Steve Gehle

Held a short meeting after last council meeting on 07/20/10. Reviewed the written objections to the Market Street project. Most concerns and questions were handled earlier in the meeting. There are a few others that have since been addressed. The project is underway.

Safety Committee: Ron Searight

Economic Development Committee: Eugene Steiner

RESOLUTION 09-10

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO CREATING AND ADOPTING A ROCKFORD REVITALIZATION PROGRAM.

Motion Gehle. Second Searight. Pontsler called for the question.

Gehle = y, Searight = y, Pontsler = y, Steiner = y, McKee = y, Heitkamp = y.

Passed 6 yes.

The Town Hall meeting has been scheduled for August 31^st at 7 pm to present the

Revitalization program to our residents, realtors and bankers. Invitations will be sent to local realtors and bankers.

Invitation to all Council to the September 16^th RADC meeting. Shinn Brothers will be here to give us information on the Splash Pad.

Public Utilities Committee: Greg Pontsler

Will set a Public Utilities meeting next week

Rules Committee: Chris Heitkamp

Committee currently reviewing ordinances.

Old Business

Need to take care of weed problems and vehicles with expired tags.

New Business

Tentative date to have meter information on water bills is November and December.

Meeting adjourned 8:19 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, July 20, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle , Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Janie Southard, Sergeant Stetler, Judy Koesters, Jeff Long,

Kenny Miller, Lowell & Elsie Beougher, Emma Lou Shaffer, Gary Shaffer,

Al Heitkamp, Norm VanTilburg, Jim & Joann Sturgeon, Tom Beahrs,

Janie Rose, Randy & Marilyn Long, Keith Courtney, Amber Hall,

Holly Wehe, Brian Miller, Don Pontsler, Tammy Cheek, Travis & Audrey

Nuttle, Tom Lyons, Roy & Mona Thompson, Fred Vann, Brett Jones,

Dusty Rutledge, Tammy Barlarge, Randy Gutierrez

Motion Steiner. Second Pontsler to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y,

McKee = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion: Searight. Second McKee to accept the minutes from the

July 6, 2010 meeting as presented. Heitkamp called for the question.

Searight = y, McKee = y, Heitkamp = y, Gehle = y, Steiner = y,

Pontsler = y, Passed 6 yes.

Visitors to Address Council:

Market Street residents were invited to meeting to discuss the Market Street reconstruction project. Mayor Joseph welcomed and thanked the resident who came to the meeting. Jeff gave an explanation of what is going to take place:

The contractors will excavate and lower the street 6 inches. The top of the curb will remain as is – at the same level. The street will be built up with 8” of compact stone and an additional 6” of asphalt. The tree lawns will be

7’ wide from Vine to Smith Street, 7.5’ from Vine to Jay, and 8.5 from Jay to Franklin.

The trees to be removed have a red dot painted on them. If home owners want the wood from the trees – please let Jeff know as soon as possible. The contractors will be contacted and they will leave 8’ logs in yard. The brush and limbs will be hauled away. There will be approximately 30 new trees planted. Varieties include: Kwanzan Cherry, Crimson King Maple and Red Oak.

The curb/ gutter was estimated at $10 / ft and that is what the actual bid came to. The sidewalk was estimated at $4 sq. ft. but actually came in a little lower at $3.00 sq ft. Driveways estimated at $40 sq yd, came in at $35.00 sq yd. The Village will be covering the cost of sidewalk removal. There will be some storm sewers installed to help with some not draining as well. The project will be completed this fall. The final assessments will not go out until next June. You will have 30 days to make the payment or it will automatically be placed on the tax duplicate. It will appear on the taxes the following February (2012). The final bill will be the exact bill with actual footage – again will not be mailed out until June 2011.

Plans are available at the Village Office for review.

The floor was opened to questions and comments:

1. Why is the curb not going out to the last street? Right now we are just replacing existing curb.

2. Wanting information about trees? If you want the wood, please let Jeff know as he will need to contact the Contractor. They will leave wood in 8’ logs. It will be up to the home owner to get logs cut up and removed. The contractor will take away the brush and limbs. It will take approximately 2 weeks to take trees down. The contractors will be reseeding and fertilizing yards when project is complete.

3. Will we be restricting 18 wheelers, tractors, farm equipment, etc from going down Market St once the project is complete? We can’t restrict vehicles from a public roadway. The street currently is on a brick base. Was not built for heavy machinery at the time. The current plan is going to hold up better and longer. Also comment made that the widened bridge should allow some farm traffic to go down Township Line Rd to 33.

4. Why aren’t we putting sidewalks along the field? At this time, the field is not in the corporation. If in the future the field gets developed, sidewalks would then be installed.

5. What happens if there is property damage? The contractors will be responsible for any damage. What about the water meter areas that have not been taken care of? The contractor for that job will be back this fall to correct those problems.

6. Do the home owners have to pay for sidewalks that have corners? The Village will be taking care of the costs for right aways. Home owners will be paying for actual property footage.

7. Sidewalk is over 15 years, but in good shape – no cracks. Still have to be replaced? We have an ordinance 0-5 years 100% credit, 6-10 years 70% credit, 11-15 years 40% credit. It also must meet the spec requirements. Will need to look at that.

8. Will the mail continue to be delivered? The contractors are to keep the road open so that mail can be delivered. There may be a day or two though when they are working directly in front of home, that the mail may not be delivered. The contractors will take care of taking mailbox out and re-installing it. The mailbox is to be even to the backside of the curb so that especially in the winter the boxes don’t get knocked down by plows.

9. There was an easement in drive for the previous owners – will it still be considered? We will invoice according to property lines – should be the same.

10. Property owner has received 3 cheaper estimates, can we contract our own sidewalks? As long as it is to spec. You will need the contractor to contact Jeff to review and make sure everything is the same.

11. Could the Village buy the right away in front of the field to install sidewalks? It’s not in the budget to purchase land to install sidewalks. If and when it is developed we would require sidewalks. Sidewalks have been an issue for many years. Holly Lane is the next project. We will be breaking up the Village into quarters and each year complete a quarter over the next 5 years. We have to plan. We don’t want to install sidewalks one year and then two years down the road have a road project and have to re-do sidewalks. We have to make sure all the underground project are completed before we do a road project.

12. How does the government grant work? The grant is for a specific amount but pays out on actual bids. Therefore, the lower the bid the lower the grant and lower matching funds By law we could assess the top level of the asphalt and engineering fees, but Council does not want to burden the home owners with extra costs. The sidewalk assessments have been Village wide – Front Street and South Main St.

13. What will happen to the concrete? The contractor will be hauling it out. We may benefit from some of the fill to help where needed.

14. Concerns regarding trees. On Front street there is no shade. Street and sidewalks get very hot in the summer. We want trees for shade. The trees on Front street are actually shrubs. It will be years before they provide shade if ever. We want nice tree lawns with shade trees. Trees these days with the environment will not grow and mature as fast to provide shade. Can’t we change the landscape to keep some trees? If the roots cause sidewalks to crack then it would be the home owners responsibility to repair the sidewalk.

15. What gives you the legal right to take down trees that encroach the right away? Jeff will have survey work done and show where the right away is located.

16. Dusty Rutledge would like the firewood if the contractor will let him have it.

Mayor Joseph thanked all for coming.

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Gehle to pay bills as submitted by the Fiscal Officer in the amount of $9,799.66. Pontsler called for the question. Steiner = y, Gehle = y,

Pontsler = y, McKee = y, Heitkamp = y. Passed 6 yes.

Service Committee: Steve Gehle

Service committee to meet after Council for a quick meeting.

Safety Committee: Ron Searight

Had committee meeting on July 6 after Council. Discussed the following:

Fire hydrants – Jeff to come up with a comprehensive fire hydrant plan.

Street signs in allys need to be changed. Need to update street signs ~ some are worn and some are not there. Need to get with Paul regarding cruiser.

The curb at Franklin and First needs to be painted yellow by hydrant so there is no parking in front of it during football season.

Economic Development Committee: Eugene Steiner

Meeting scheduled for tonight was rescheduled for July 26^th at 7 pm.

Next RADC meeting – September 16^th at 7:30 PM. We will be meeting with the contractor for the Splash Park. Will be getting some estimates.

Public Utilities Committee: Greg Pontsler

· ORDINANCE 04-10

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

1^ST reading – 06/15/10

2^nd reading – 07/06/10

3^rd reading – 07/20/10

Motion: Pontsler. Second Steiner. Gehle called for the question.

Pontsler = y, Steiner = y, Gehle = y, McKee = y, Searight = y, Heitkamp = y.

Passed 6 yes.

Meeting last week canceled. Water plant behind schedule. If all things go good this week we may be up and running. We need to pull samples this week.

When that is complete the contractor needs to finish the floor. Then we can take a field trip to check out the new water plant. May have date that it would be open to the public.

Rules Committee: Chris Heitkamp

Have given out 1 years worth of ordinances to each member and have started reviewing them.

Old Business

New Business

Regarding the Splash Pad – the RADC has $30,000. Several investors have come forward to help out with remaining costs of Splash Pad.

Meeting adjourned 8:41 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, July 6, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle , Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Janie Southard, Mary Boroff, Barb Steiner, Sergeant Stetler,

Judy Koesters

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

McKee called for the question. Steiner = y, Gehle = y, McKee = y, Pontsler = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion: Gehle. Second Pontsler to accept the minutes from the

June 15, 2010 meeting as presented. McKee called for the question.

Gehle = y, Pontsler = y, McKee = y, Steiner = y, Searight = y, Heitkamp = y.

Passed 6 yes.

Visitors to Address Council:

Barb Steiner and Mary Boroff with some questions regarding a tree on South St.

Steve will check out after meeting and will refer their concerns to the Tree Committee.

Mayor’s Report and Correspondence:

Thank you note from the Car Show organization for sponsoring the Mayor’s Choice Trophy. They had their largest crowd ever.

Council members commented that they liked the Car Show at the park. Also that Community Days was a good time. Thanks to the Community Days Committee for a job well done.

Village Administrator’s Report – Jeff Long – absent

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Steiner to pay bills as submitted by the Fiscal Officer in the amount of $40,822.93. (Majority consists of Fire protection, Insurance renewal, lift station repairs) Pontsler called for the question. Searight = y, Steiner = y, Pontsler = y, Gehle = y, McKee = y, Heitkamp = y,

Passed 6 yes.

Motion Pontsler. Second Heitkamp to accept the Mayor’s Court pay in of

$1581.00. Gehle called for the question. Pontsler = y, Heitkamp = y, Gehle = y,

Steiner = y, McKee = y, Searight = y. Passed 6 yes.

Held the 2011 Budget hearing. Everything is holding steady right now. Will continue to review in more detail later in the fall.

Service Committee: Steve Gehle

Official invitation to those on Market St to attend the next Council meeting on July 20^th with questions and concerns regarding the Market St reconstruction.

Plans will be available for review. Jeff mentioned sending out letters.

Motion Steiner. Second Pontsler to accept Shinn Bros as best and lowest bidder on the Market St project @ $412,000. Heitkamp called for the question. Steiner = y, Pontsler = y, Heitkamp = y, Gehle = y, McKee = y, Searight = n. Passed 5 yes, 1 no. Searight feels the project is being pushed through to fast and wants to

slow down and review information.

There have been numerous questions regarding the trees on Market St. Mature trees will be coming down as they are tearing up sidewalks and getting into the utilities. Tree committee will be requesting replacement trees that are smaller and will not tear up sidewalks. May be Japanese lilacs.

We have Emerald Ash Borer in two trees on Main st. We have gotten a quote, but it will be more cost effective to have our Village crew take the trees down.

Safety Committee: Ron Searight

Would like to schedule a safety meeting after Council if ok with members.

All agree to meet after council meeting.

Economic Development Committee: Eugene Steiner

Economic committee meeting held on June 29^th. We have decided to postpone the Town Hall meeting until August 10^th at 7 pm at the Community Building. We do not have all the information gathered to be ready for next week. Need to schedule a meeting on July 20^th at 7 pm before next council meeting.

The RADC will be meeting on July 15^th. They will review water park information, budget and future budget. Getting ready for Spring 2011.

Public Utilities Committee: Greg Pontsler

· ORDINANCE 04-10

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

1^ST reading – 06/15/10

2^nd reading – 07/06/10

We will be having a committee meeting in July to discuss water rates.

Tentative date next Tuesday – July 13^th.

Rules Committee: Chris Heitkamp

Old Business

Water plant getting closer to be up and running. Have been doing some training and working out some issues.

New Business

Having Judy review the Ohio Revised Code regarding set backs and fence issues that have come up recently.

Meeting adjourned 7:53 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, June 15, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle , Steiner, McKee, Heitkamp, Pontsler.

Searight – absent.

Also attending: Jeff Long, Janie Southard, John Larson, Adam Saunders

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, Gehle = y, Pontsler = y,

McKee = y, Heitkamp = y. Passed 5 yes.

Motion: McKee. Second Heitkamp to accept the minutes from the

June 1, 2010 meeting as presented. Gehle called for the question.

McKee = y, Heitkamp = y, Gehle = y, Steiner = y, Pontsler = y.

Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Community Days ~~ This weekend. Still looking for help selling tickets and for the inflatables. Bring family and friends to the park this weekend.

There is something for everyone ! See you there.

Village Administrator’s Report – Jeff Long

Plans are finished for West Market Street. We will be opening the bids on July 1^st. Water line portion needs to be completed by August.

Committee Reports:

Finance Committee – Todd McKee

Motion Pontsler, Second Steiner to pay bills as submitted by the Fiscal Officer in the amount of $93,011.58. (Majority consists of loan payments.) Gehle called for the question. Pontsler = y, Steiner = y, Gehle = y, McKee = y, Heitkamp = y.

Passed 5 yes.

Finance committee meeting was held on Monday – June 7^th at 7 pm. Discussion was the 2011 Budget. We are where we thought we would be~~ holding steady.

Will be submitting the budget to Auditors office by July 15^th. Will have a public hearing before the next meeting (July 6) at 7 pm.

Service Committee: Steve Gehle

· RESOLUTION 08-10

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS AND CURBS IN THE VILLAGE OF ROCKFORD, WEST MARKET ST RECONSTRUCTION PROJECT, TO BE PAID FOR IN PART BY THE SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE:

Motion Pontsler. Second Heitkamp. Steiner called for the question. Pontsler = y,

Heitkamp = y, Steiner = y, Gehle = y, McKee = y. Passed 5 yes.

Safety Committee: Ron Searight - absent

Economic Development Committee: Eugene Steiner

The RADC meeting was held. Discussion included putting the pool on the ballot.

Jeff to look into rules and regulations. RADC will be having several fund raisers at Community Days – a cake walk and a dunking machine.

We are looking at 3 phases to complete project 1. Spray park, 2. Pool, and 3. Slides.

Economic Development Committee meeting will be June 29^th at 7 pm. We will be finalizing the presentation to the Community.

Public Utilities Committee: Greg Pontsler

· ORDINANCE 04-10

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

1^ST reading – 06/15/10

We will be having a committee meeting in July to discuss water rates.

Rules Committee: Chris Heitkamp

Have been reviewing the Ordinance Summary Book ~ looking for those that might need updated.

Old Business

New Business

Set back ordinance is included in the zoning code. Lisa to give Gene a copy.

Meeting adjourned 7:48 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, June 1, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle , Steiner, McKee, Heitkamp, Pontsler.

Searight – absent.

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long, Janie Southard,

John Larson, Adam Kraning

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, McKee = y, Gehle = y,

Pontsler = y, Heitkamp = y. Passed 5 yes.

Motion: Gehle. Second Heitkamp to accept the minutes from the May 18, 2010 meeting as presented. Pontsler called for the question.

Gehle = y, Heitkamp = y, Pontsler = y, Steiner = y, McKee = y.

Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Jeff and Lisa to take a class regarding Facebook and get an account set up for the Village. This will be a great way to reach people in the Village to inform residents of activities and update on various projects.

We would like to Thank Mr. Browning and Parkway Students for getting us started with a web site. We feel it’s time that we take on this project so the web site can be updated daily and/or weekly in house. We need to have current information on the site.

We will contact Mr. Browning to see what software needs to be purchased and ask him if he would be willing to help with training.

We may have a chance to get our water billing done via email. We need to start talking to friends and neighbors and get some feedback.

Village Administrator’s Report – Jeff Long

Updates will be discussed through committee reports.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $11,050.84. (Majority consists of clean up day, bulk salt, utilities, well repair.) Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Heitkamp = y. Passed 5 yes.

Motion Pontsler to accept the Mayor’s Court pay in of $1,123. Second Heitkamp. Gehle called for the question. Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Finance committee meeting next Monday – June 7^th at 7 pm. Will be discussing 2011 budget.

Service Committee: Steve Gehle

Agreement between Client and Consultant:

The Agreement, entered into as of this June 1^st, by and between the Village of Rockford and Fanning Howey Civil Engineering Division to provide professional services for the following project: Market Street Reconstruction Project.

Cost will be $40,000.

Motion Gehle, Second McKee, Steiner called for the question. Gehle = y,

McKee = y, Steiner = y, Pontsler = y, Heitkamp = y. Passed 5 yes.

Project goal to be bid out July 1^st.

Safety Committee: Ron Searight - absent

Economic Development Committee: Eugene Steiner

Economic Development Committee meeting was held on June 1^st at 7 pm.

Still developing the Community Improvement Package. Will be presented on July 13^th at the Town Hall Meeting. This is a win/win for the community.

There will be a RADC committee meeting on June 7^th at 7:30. Pool will be discussed. We are looking at 3 phases to complete project 1. Spray park, 2. Pool, and 3. Slides.

Public Utilities Committee: Greg Pontsler

· RESOLUTION 06-10

A RESOLUTION TO AUTHORIZE AN APPLICATION TO THE CDBG WATER AND SANITARY SEWER PROGRAM FOR A NEW WATER LINE REPLACEMENT PROJECT.

Map available to view for upgrades.

Motion Pontsler, Second Steiner, Gehle called for the question. Pontsler = y,

Steiner = y, Gehle = y, McKee = y, Heitkamp = y. Passed 5 yes.

· RESOLUTION 07-10

THE ANTI-DISPLACMENT AND RELOCATION ASSISTANCE PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING.

Motion: Steiner, Second Pontsler. Gehle called for the question. Steiner = y,

Pontsler = y, Gehle = y, McKee = y, Heitkamp = y. Passed 5 yes.

Jeff to review last 2 months of water meter data. Will be scheduling a Public Utilities meeting in early July.

Rules Committee: Chris Heitkamp

Rules Committee meeting was held on May 24^th at 7pm. Discussion consisted of requiring new housing and new businesses to install sidewalks. This may already be in our zoning ordinance. Jeff to give out copies of zoning ordinance for committee review. We will be reviewing additional ordinances to make sure they are current.

Old Business

Trailer court has been approved by the Health Department. Manager is continuing to clean things up. Has improved by leaps and bounds. It’s safer and cleaner.

New Business

Mayor to Council – you have all been doing a good job. Keep up the good work.

Stay motivated. Nice to see continuing improvements. Good Job !!

Meeting adjourned 8:03 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, May 18, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle , Steiner, McKee, Searight, Heitkamp.

Pontsler absent

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long, Paul May,

Janie Southard, John Dull

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

Searight called for the question. Steiner = y, Gehle = y, Searight = y,

McKee = y, Heitkamp = y. Passed 5 yes.

Motion: Searight. Second McKee to accept the minutes from the

May 4, 2010 meeting as presented. Gehle called for the question.

Steiner =y, McKee = y, Gehle = y, Steiner = y, Heitkamp = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

PROCLAMATION

WHEREAS, The Village of Rockford has many citizens who ride motorcycles for touring, recreation, and economical transportation;

WHEREAS, May is the month motorcycles become prevalent on our streets, and the need to be aware of their presence becomes urgent:

WHEREAS, An overwhelming number of car-motorcycle accidents could be prevented with the due regard and awareness of motorcycles on the roads and at the intersections of this village;

WHEREAS, The inclusion of motorcycle awareness into driver education curriculum and motorcycle rider education helps promote safe driving and riding practices;

WHEREAS, It is in the interest of our community and the citizens of the Village of Rockford to note the increase in the number of motorcycles as we enter the warm weather months to reduce accidents and injuries involving motorcyclists.

NOW, Therefore, I, __Amy Joseph_________, Mayor of the Village of Rockford, due hereby designate and proclaim the month of May 2010 as

MOTORCYCLE AWARENESS MONTH

I urge all citizens to use extreme caution when driving their automobiles and extend to the motorcyclists the same courtesy they wish to be afforded them.

Signed this __18th___ of May, 2010

Village Administrator’s Report – Jeff Long

Water treatment plant pre-start up and final start up has been moved back 1 week to first week of June. We should be completely online by the end of June.

Pavilion at the park is under construction. Building should be finished by the end

of the week or early next week depending on the weather. There will still be some concrete and sidewalks to be completed.

The Chamber purchased flags to be put up down to the four-way stop. The legion has purchased the flags that will be going up downtown. Flags will go up by the end of the week for Memorial Day.

Ohio Public Works has awarded us the grant for Market St. Bids should go out late June and the street should be completed by fall. Next week the engineers will be here to walk the project. We will then schedule a committee meeting to discuss street issues. Good job ! Thank you.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Searight to pay bills as submitted by the Fiscal Officer in the amount of $20,981.46. (Majority consists of sewer plant aerators, final bill on WWTP study, mosquito control, electricity and fuel..) Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee =y, Heitkamp = y.

Passed 5 yes.

Received budget highlights from the Board of Health and costs for 2011.

Service Committee: Steve Gehle

Clean up day went well. One suggestion to change time to 7 am – 11 am.

Several residents didn’t know about clean up day although it was in the

Photo Star, on the Parkway Independent, and on the water bills. Next year we

may post on the Fire Department billboard.

Safety Committee: Ron Searight

Safety Meeting held on 05/12/10 – discussed lights on Holly Lane from 33 to Community Building. At this time, Jeff has this project included in some grant applications over the next 1-2 years. We will hold off on these lights unless circumstances change and we need to address the issue again.

Economic Development Committee: Eugene Steiner

RADC will meet on May 20^th at 7 pm – this Thursday. We have a special program planned. Jared Ebbing from the Mercer County Development Department will be here to speak about what we can do to help our community.

Economic Committee met this evening before meeting. We are continuing to work on an incentive program to new home buyers in the village. Tentative date for next Town Hall meeting is July 13^th at 7 pm. We will have a guest speaker.

Next Economic Development Committee meeting will be June 1^st at 7 pm.

Public Utilities Committee: Greg Pontsler - absent

Rules Committee: Chris Heitkamp

Rules Committee meeting scheduled for May 24^th at 7pm. We will be discussing an ordinance that will require new housing and new businesses to install sidewalks.

Old Business

New Business

Meeting adjourned 7:49 pm.

____________________________ _____________________________

Mayor Fiscal Officer

COMMUNITY DAYS COMMITTEE AGENDA – 05/11/10

Community Days – June 18, 19 & 20^th 2010

1. Finances - Checking balance $6263.28

2. Entertainment:

Friday evening from 5:30 – 7 pm – Parkway Show Choir ?

Saturday at 2 pm -

3. Turn in any gun raffle tickets/money -

4. Workers for Inflatables, beer tickets, etc. – youth football?

5. Rockford T-shirts – Vote on designs entered.

6. T-shirt – color (s) – White – 144 @ 4.29 each / 288 @ 4.09 each -

7. Wet / dry kooler backpacks - $1.20 - $1.75 each – minimum order 96 –can sell for $5.00

8. Flea Market update / Flyer -

9. Church / Sunday Entertainment

10. BBQ Chicken Dinner – Sunday?

11. Johnny Appleseed Foundation information?

12. Other organizations that might want to have kids crafts, games or stories.

13. Car Show – Exactly how many and what roads to block

14. Central Dispatch – 10 am – noon Finger Printing, K-9 Demo at 1 pm, 8-10 pm Comm Truck

15. Barrel Trains – Harmonica John and Nancy

16. Other updates:

Brand It Designs will be sponsoring the Wiener Dog Races

17. Action items:

Next Meeting:

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, May 4, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle , Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long, Paul May,

Janie Southard, Barb Kraning, Bridget Searer, Keeley Schwab, Adam Kraning, Amanda Miesse, Ryan Phillips

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, McKee = y, Pontsler = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion: Searight. Second Heitkamp to accept the minutes from the

April 20, 2010 meeting as presented. McKee called for the question.

Searight = y, Heitkamp = y, McKee = y, Gehle = y, Steiner = y, Pontsler = y.

Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Introduction of 3 new Auxiliary Police Officers: Adam Kraning, Amanda Miesse, and Ryan Phillips. Mayor Joseph swore in the officer. Congratulations and welcome to Rockford.

Village Administrator’s Report – Jeff Long

Representatives from the Community Reinvestment Grant came to Rockford to see the improvements that were paid for through the grant. They are very happy with the results. The water line project won’t be completed until August. They may be submitting our Village for an Achievement Award through the State next year.

Hydrant flushing continues this week.

We will be finding out on May 18^th if the Market Street Project will be funded.

The water plant initial start up date is May 24^th. The final start up will be on June 6^th. There has been a lot of training. This is a major upgrade – top of the line equipment. We will be able to tell the water level in the towers. The meter readings are going well.

Fittings will be coming in this week for the 2 meter leakers. The contractor will be back to complete the dirt/sod work around the meters, but not until fall. We are holding back funds until this project is complete.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Steiner to pay bills as submitted by the Fiscal Officer in the amount of $10,358.36. (Majority consists of bulk salt, sewer plant pump and regular maintenance items.) Gehle called for the question. Searight = y, Steiner =y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Motion Pontsler, Second Searight to accept the Mayor’s Court pay in of $1183.00. Gehle called for the question. Ponstler = y, Searight = y, Gehle = y,

Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

Will have a Finance meeting after the first meeting in June regarding budget issues. We need to have information to county auditors by July 15.

Service Committee: Steve Gehle

Held a meeting with Holly Lane residents regarding sidewalks. There was some discussion whether the tree lawn should be 2’ or 4’ to the curb. Was decided that it should be 4’. Mr. Dull does not want trees. Questions were brought up as to why others in the Village have not been required to install sidewalks. The Village will be working on this project. There may be several street projects in the future and we will install sidewalks and curbs along with the project. Looking into a sidewalk from Main St to the Village offices.

RESOLUTION 05-10:

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, DEEMING IT NECESSARY TO MAKE PUBLIC IMPROVEMENTS TO THE SIDEWALKS IN THE VILLAGE OF ROCKFORD, HOLLY LANE /FRONT STREET SIDEWALK PROJECT. TO BE PAID FOR IN PART BY SPECIAL ASSESSMENTS PURSUANT TO CHAPTER 727.12 OF THE OHIO REVISED CODE.

John Dull had several questions: Why is the tree lawn on Front Street and to the Community Building only 2’ to curb and Holly Lane is going to be 4’? There were other issues on Front street making only the 2’ tree lawn possible. Suggestion that there are houses in the Village 60-70 years old and still don’t have sidewalks. Everyone should be putting in sidewalks. Maybe if the Mayor and Council would go ahead and install sidewalks, others in the Village would do likewise.

Motion McKee, Second Pontsler to approve Resolution 05-10. Steiner called for the question. McKee = y, Pontsler = y, Steiner = y, Gehle = y, Searight = y,

Heitkamp = y. Passed 6 yes.

Reminder – Clean up Day – May 8^th from 8 am – noon.

Safety Committee: Ron Searight

Thanks to the Village employees for installing the stop signs on Franklin.

Thanks to the Police department for extra patrols on Franklin to get the traffic slowed down.

Will schedule a Safety Committee meeting on May 12^th at 7pm. Will be discussing sidewalks and lights from Community Building to 33.

Economic Development Committee: Eugene Steiner

Have scheduled an Economic Committee meeting on May 17^th at 7 pm. We have a lot to review and discuss. We will bring results to the next Council meeting on May 18^th.

There have been questions regarding the Pool Fund. Current total is $22,982 after the Auction on April 24^th.

RADC will meet on May 20^th at 7 pm.

Public Utilities Committee: Greg Pontsler

The EPA is still reviewing the Wastewater Treatment Plant Study.

We will be scheduling a meeting to review water rates. Jeff is reviewing data.

Rules Committee: Chris Heitkamp

Old Business

There are 2 weeks left until the Ordinance regarding farm animals in the Village takes effect.

Lots are being cleaned up. Several have court dates scheduled in the coming weeks.

JB Equipment working on getting things cleaned up. Will take a little time.

New Business:

Jeff to review possibility of opening Columbia St into a New Addition.

Tom Rogers would like to close Market St to Franklin in July for a Sock Hop/Cruise in. Council approves of these events and will need the specific date and time for final approval.

Meeting adjourned 7:58 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Community Days Meeting Results from April 27, 2010

Present: Amy Joseph, Clete Schmidt, Jack Provci, Wilbur Welling,

Barry Peel, Jerry Bolenbaugh, Lisa Kuhn

Finances - Checking balance 7842.63

Pavilion update – plans have been approved by the State. Construction started today !

The paperwork has been done to withdraw the funds from Leota Braun Foundation.

The Chamber has volunteered to be in charge of the Parade. They can decide the route.

Need entertainment for Friday night from 5:30 – 7 pm. Have left a message for the Parkway Show Choir.

Saturday entertainment – Clowns for God will be doing balloon art only. Unable to perform.

Gun raffle tickets for sale. Need to turn tickets and money in for those that have sold.

We need workers to help with inflatables? We can’t find an organization to help.

Amy to contact the school to see if any classes would be interested for a fund raiser.

We will give them some of the inflatable profit.

Discussed a “Design a T-shirt” contest. Giving $100 cash. Will post on the press release sites. Design will be used on t-shirts to be for sale during Community Days.

Designs to be at the Village office by May 11^th at 7:30 pm. All designs are subject to committee approval.

Discussed advertising – reviewed ad sites: Berne Shopper News, Decatur Daily Democrat, Parkway Independent, Daily Standard, Times Bulletin. Will get information

To school to be entered into elementary folders. Mercer County Outlook will advertise for free.

Need to get flyers done by first week of May.

Flea Market information – still need to get information posted on Parkway Independent.

Corn Hole Tournament – we need 6 sponsors – have 4 so far. Barry still working on it.

Concerns about the Community Church Service. Lisa to attend the Parkway Ministerial meeting on Monday and report back at next meeting.

May need to change the chicken BBQ date and time.

Johnny Appleseed Foundation has been contacted. They will try to do something.

Next meeting – May 11^th at 7:30 pm.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, April 20, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Steiner, McKee, Pontsler, Searight, Heitkamp

Gehle - absent

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long

Motion Steiner. Second Pontsler to accept Agenda as Orders of the Day.

McKee called for the question. Steiner = y, Pontsler = y, McKee = y,

Searight =y, Heitkamp = y. Passed 5 yes.

Motion: Searight. Second McKee to accept the minutes from the

April 6, 2010 meeting as presented. Heitkamp called for the question.

Searight = y, McKee = y, Heitkamp = y, Steiner = y, Pontsler = y.

Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Village Administrators from Mercer County met with DP & L regarding costs.

DP & L is offering an Energy Resource Supply Agreement that will gives us a 10% discount through 2012. Projected savings are $9,000. This savings comes from the transmission and generation charges.

Motion: McKee. Second Searight to approve the DP&L contract. Steiner called for the question. McKee = y, Searight = y, Steiner = y, Pontsler = y, Heitkamp = y. Passed 5 yes.

The poles are being set at the ball diamond.

Training is taking place for the different areas of the water plant. Training today was calibrating the flow meters and tomorrow we will be working with the drive pumps. Also scheduled this week will be the testing of the high service pumps.

Start date for the new Shelter house should be the week of May 3^rd if all revisions get approved at the state level in the next week. Several requirements needed to be met. We already have a drinking fountain and bathroom near that met the requirements. Need to make handicap accessible and will be putting in sidewalks to the bathroom. This will really dress up the park. Is going to be a good addition.

Springers will be in to remove and grind out stumps around the Village.

Alleyways are completed and look good.

Committee Reports:

Finance Committee – Todd McKee

· RESOLUTION 04-10

A RESOLUTION OF THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AUTHORIZING AN AMBULANCE SERVICE CONTRACT WITH THE COUNTY OF MERCER, OHIO.

Motion Searight. Second Steiner to approve ambulance contract. Pontsler called for the question. Searight = y, Steiner = y, Pontsler = y, McKee = y, Heitkamp = y. Passed 5 yes.

Motion Steiner, Second Heitkamp to pay bills as submitted by the Fiscal Officer in the amount of $10,308.20 (Majority of which consists of Ambulance Contract and DP &L) Searight called for the question. Steiner = y, Heitkamp = y, Searight = y, McKee = y, Pontsler = y, Passed 5 yes.

Service Committee: Steve Gehle - absent

Message from Steve:

Reminder – Clean up Day – May 8^th from 8 am – noon.

Resident Meeting regarding sidewalks on Holly Lane at the Community Building on April 27^th at 7 pm. (This has been changed from the Village Hall)

Health Department – No updated information regarding Trailer Court.

Pictures were taken and given to Judy for the Columbia St. house.

Plans for the new Shelter House are at the Village Hall if someone would like to review them.

Safety Committee: Ron Searight

Held a Safety Meeting on Tuesday April 13^th at 7 pm. The following items were discussed:

Discussion on the speeding problem on Franklin Street. The committee decided to recommend that a three-way stop sign be installed at the tee of First Street and Franklin Street. They want to introduce the ordinance at next council meeting as an emergency measure.

Reviewed the placement of four-way stop sign at Front Street and Race Street as said would be done when it was first installed. Everyone feels it is working out as desired.

Jeff handed out a Snow Plow Safety Overview to be in our Village safety plan.

Council and employees need to get ID badges.

· ORDINANCE 03-10

AN ORDINANCE AMENDING SECTION ONE ITEM 56 OF THE ORDINANCE 05-94, WHICH ESTABLISHES THE LOCATION OF POSTED STOP SIGNS WITHIN THE VILLAGE OF ROCKFORD, OHIO, AND DECLARING AN EMERGENCY.

Motion Steiner. Second McKee to suspend the rules of 3 readings for the safety of the Village. Pontsler called for the question. Steiner = y, McKee = y, Pontsler = y, Searight = y, Heitkamp = y, Passed 5 yes.

Motion Steiner. Second McKee to adopt Ordinance 03-10. Pontsler called for the question. Steiner = y, McKee = y, Pontsler = y, Searight = y, Heitkamp = y. Passed 5 yes.

Economic Development Committee: Eugene Steiner

Held Economic Committee Meeting on April 12^th at 7 pm. Discussed the following items:

A public meeting will be held in July during the week of the 11^th, 18^th, or 25^th. We need to look at calendar to avoid any conflicts. The theme of the meeting is what we can be done to improve the Village and what the Village can do to help. Specifically we want to address what can be done to entice people to move into the many vacant homes throughout the Village.

Discussion thoughts were presented and the committee and Jeff to work on more ideas before next meeting. Some ideas were:

Waive utility tap fees utilities for new construction on vacant lots.
Consider waiving water bill, not including debt service, for a given period of time.
Contact banks to see if they could be part of a financial incentive.
Contact County to see how the CHIP program could be part of the package.
Inform people of our Community Reinvestment Area incentives.
Work with and educate realtors of the incentives.
In essence develop a program that markets our available homes and empty lots.

Next Economic Committee meeting will be May 17^th at 7 pm.

Public Utilities Committee: Greg Pontsler

Held Committee Meeting on April 13^th at 7:30 pm. Following items discussed:

Discussion was held on land repair of water leaks. Water plant is scheduled to begin operation last week of May. Target date for meter billing is August. Discussed proposed wastewater plant. We would like to see a similar plants operation. We are looking at funding options.

Also –

Several questions today regarding the sewer smell in the Village coming from the Wastewater Treatment plant – we have turnover every spring and fall thus the bad smell for a day or two.

Rules Committee: Chris Heitkamp

ORDINANCE 02-10
AN ORDINANCE ENACTING SECTION 90.09 OF THE CODIFIED ORDINANCES OF THE VILLAGE OF ROCKFORD, OHIO PERTAINING TO THE LIMITATION ON KEEPING ANIMALS, FOWLS, AND BEES WITHIN THE VILLAGE OF ROCKFORD CORPORATION.

1st reading – 03/16/10

2^nd reading - 04/06/10

3^rd reading – 04/20/10

Motion Searight, Second McKee. Pontsler called for the question. Searight = y, McKee = y, Pontsler = y, Steiner = y, Heitkamp = y. Passed 5 yes.

Ordinance will be in effect in 30 days.

Old Business

New Business:

Meeting adjourned 8:06 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, April 6, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Sergeant Stetler, Judy Koesters, Jeff Long

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

McKee called for the question. Steiner = y, Gehle = y, McKee = y,

Pontsler = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion: Searight. Second Heitkamp to accept the minutes from the

March 16, 2010 as presented. Gehle called for the question. Searight =y,

Heitkamp = y, Gehle = y, Steiner = y, McKee = y, Pontsler = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Invitation for Lunch with a Bunch on Wednesday, April 7^th, 2010.

Lunch with the Head Start Preschool Bunch.

Letter from Ohio Utilities Protection Service. Governor Strickland recently

declared April as Safe Digging Month to remind Ohio’s residents that calling 811 is required before digging to avoid damaging the growing number of underground pipelines, wires and cables.

Letter from Peavey regarding reducing the workplace accidents.

Invitation to the 4^th Annual Mercer County Ribfest to be held on May 7^th & 8^th, 2010.

Exhibitors application and contract for the Rockford Chamber of Commerce Business Expo – April 17, 2010.

Community Days Committee working on the 1^st Annual Golf Cart Rodeo.

Village Administrator’s Report – Jeff Long

Lights at the parks will be installed soon.

Water plant equipment has arrived. The company goal is a start up date the last week in May.

Will be meeting with contractors who put meters in and will be discussing the clean up and reseeding of residents yard.

Ohio EPA will be in Wednesday for the Sanitary Survey. Survey is required by US EPA.

Working on some repairs on the lift station.

Stoning the alleys coming along. All alleys will have the grey stone and be rolled. Should last 3 – 4 years.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $56,134.67 (majority of bills loan payments, lights, and standard items.) Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y, Heitkamp = y, Passed 6 yes.

Motion Steiner. Second Gehle to accept the Mayor’s Court pay in of $1360.00.

Searight called for the question. Steiner = y, Gehle =y, Searight = y, McKee =y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Service Committee: Steve Gehle

Working with Jeff on the sidewalks on Holly Lane and around to finish Front Street. Sidewalks to be 4’ with tree lawn. Will hold meeting with residents on April 27^th at 7 pm at the Rockford Village Hall.

The blue prints are done for the pavilion. Will be bringing them over for a review meeting before heading to the state.

Shane Hall building at the park needs some trench work on west side. Needs to drain away from the building. Maybe need to run to the new storm sewer. Will work with Jeff on this project.

Safety Committee: Ron Searight

Some results from the Town Hall Meeting on March 25^th. Complaint regarding a business. Some complaints regarding some properties. Complaint on the height of a stop sign on Franklin and South St. Faded stop sign Franklin and Walnut.

Problems of speeding down South Franklin.

Safety Meeting scheduled for Tuesday April 13^th at 7 pm.

Need to get with Paul regarding the badges for the Village employees and officials. The fire department and EMS are already working on it.

Economic Development Committee: Eugene Steiner

Had Town Hall Meeting – went ok. Approximately 22 present. Next one should go even better.

Had a business visit with Terry the barber. Has had some medical issues recently.

Has had to cut some hours. Wants to keep customers happy. Keep him in thoughts and continue to give him encouragement.

Committee Meeting scheduled for April 12^th at 7 pm. Will be discussing decisions for Summer Town Hall meeting guest speaker and the fall meeting.

Will be creating a business visitation schedule.

Public Utilities Committee: Greg Pontsler

Committee Meeting scheduled for April 13^th at 7:30 pm

Rules Committee: Chris Heitkamp- absent

1st reading – 03/16/10

2^nd reading 04/06/10

Old Business

Trailer park update – the decisions are coming from the Health Department.

Call from Steve Meyer stated he is having the water lines completed and the meters hooked up.

Need to look at First and Main area. Needs to have a cover over area so as not to get stroller wheels stuck.

New Business:

The pool committee has raised approximately $20,000. They are having a Benefit Auction on April 24^th at 4 pm. Have talked to them about thinking about a splash pad.

Meeting adjourned 8:01 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, March 16, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight.

Heitkamp - absent

Also attending: Sergeant Stetler, Judy Koesters, Janie Southard, Jeff Long,

Mr. and Mrs. Harlamert

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

Searight called for the question. Steiner = y, Gehle = y, Searight = y,

McKee = y, Pontsler = y. Passed 5 yes.

Motion: McKee. Second Pontsler to accept the minutes from the

March 2, 2010 as submitted with date correction for the Town Hall Meeting on March 25^th by the Fiscal Officer. Gehle called for the question. McKee =y,

Pontsler = y, Gehle = y, Steiner = y, Searight = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Village crew has started working on alley ways. Using grey stone as it lasts longer and looks good. The company is out of stone at this time. When more stone become available we will continue working the alleys.

Beginning in April we will resume the brush pick up on a regular schedule of 2^nd Tuesday of each month.

No action at the water plant at this time. Waiting for equipment to be delivered.

Should be the first part of April. Project completion scheduled for August.

Lights at the park will be installed as soon as the park dries up.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $16,927.81 (majority of bills include electricity, Fanning Howey ARRA funds, Fanning Howey WWTP Study) Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Passed 5 yes.

Service Committee: Steve Gehle

Have been working with the Park Board. No other reports at this time.

Safety Committee: Ron Searight

Safety Committee meeting scheduled for March 23^rd at 7 pm.

Economic Development Committee: Eugene Steiner

RADC will meet on March 18^th at 7:30 PM

Economic Development Committee meeting scheduled for March 22^nd at 7pm

to finalize plans for Town Hall Meeting on March 25^th at 7 pm.

Public Utilities Committee: Greg Pontsler

Meeting held on March 15^th at 7pm with Fanning Howey

Discussion was held on WWTP Evaluation Study. Fanning/Howey studied four options to meet the existing and future needs of the Village as well as the Fremont Company for wastewater treatment. Various options were explained. Recommendation is for option one which is retrofitting the existing plant. This will consist of dividing the first lagoon into three cells. Cell 1A would have 245 HP of aeration, Cell 1B would have 75 HP of aeration and Cell 1C would have 15 HP of aeration. Also Cells 1B and 1C would have sludge return pumps installed. Lagoon 2 would have one Solar Bee Mixer installed and Lagoon 3 would have 2 Solar Bee mixers installed. All three lagoons would have new transfer structures constructed allowing for transfer from one lagoon to another at various depths as now all transfer liquid comes from the bottom. New disinfection would be installed consisting of UV lighting. Initial cost estimate is $2-2.5 million. Final design will dictate the cost. There will be higher operation costs than we now have.

A meeting with Jim Fox of the Fremont Company, Fanning/Howey and Village is scheduled for March 23 @ 1:00pm. Fremont’s input will be listened to on this option.

Implementation and financing of this project will be studied. Discussions with Fremont on what their contribution will be is an important factor. We have put in nomination forms for the funding and will continue to look for the best scenario. $33,000 of existing yearly debt service will be retired in 2012. $115,500 of existing yearly debt service will be retired in 2017.

Upon approval of Council we will meet with OEPA and funding sources on the viability of this project and schedule of implementation.

It was also brought up that in snow storms as soon as all is caught up in way of plowing we need to go back and open sidewalks to the streets.

Rules Committee: Chris Heitkamp- absent

1st reading – 03/16/10

Old Business

Reminder: all Council is to be present at the Town Hall meeting on March 25^th.

Good job on alleys. They look nice and well presented.

New Business:

Need police to get started on trash warnings and citations. We need to clean up the Village.

Meeting adjourned 7:48 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Village of Mendon Public Grant Meeting Minutes
by Kristina Boroff, Village Fiscal Manager

The third public grant meeting for the Village of Mendon was held on Monday, March 15 at 7:00pm at the Town Hall. There were approximately 25 people in attendance from the village. Jared Ebbing was present from Mercer County Community Development to discuss the village improvement survey results. He stated how important the income surveys are as well. We need to get the income surveys turned in, if we don’t get the surveys done then the grant process will end. If you haven’t turned in your survey yet, please do so.

The results of the village improvement surveys turned in thus far were as follows: The most important issue to village residents is sidewalk replacement, 2^nd storm sewer replacement, 3^rd park/playground equipment and upgrades, 4^th street repairs and replacement, 5^th Fire Protection, Handicap accessibility, & Historical improvements, 6^th water lines and water meters, 7^th demo of existing properties, acquisition of land, gas, electric, and neighborhood facilities.

The village is applying for a 0% loan through the state for water line improvements, water tower improvements, and water meters. Each of these would be a separate loan. Any loan money received can be leveraged towards the distress grant. The oldest water lines in the village are Market, Wayne, and Green Streets. We would like to coordinate the water line replacement with the street replacement. This would be the best use of the grant money. The village is also applying for a 0% loan with the EPA for wastewater improvements. We need facility and lift station upgrades. These projects will give us leverage and a higher rank for the grant due to their far reaching effects in the village. Parking ranked very low on the survey, but many in attendance at the meeting felt that parking was a necessity at the new park. We would like to get new playground equipment and replace the parking lot.

The issue of catch basins was discussed next. West Walnut and Glenn Streets were noted as having water lying around after heavy rains. The new storm sewers on Main Street have alleviated a lot of this problem. We would like to see new sidewalks and curbs on North Main Street. Glenn, Sunset, Jon, and Washington Streets were identified as needing improvements. The base is crumbling on these streets so we can’t just repave. The base needs to be dug up and stabilized and then the street can be repaved.

There was some discussion about handicap accessibility, fixing the ceiling and heating at the Town Hall. The lot on the corner of Green and Market Street was discussed. Some thought this would be a nice land acquisition for the village to incorporate as a parking lot for the park. New restroom facilities at the park were discussed. Many people would like to see a new brick and mortar facility, but this would be very costly. We discussed adding a restroom to the shelter facility. We have eight project ideas so far. Jared stated that this was a good amount and that we could go as high as ten. We need to spread the money around and do several projects. A council member stated that we need to have a good mix of utility projects and cosmetic projects. It is hard for people to appreciate new water meters and new water lines, even though they are very important to the village, because you can’t see them. A nice new street or lighting, on the other hand can be admired. We will continue to work together to create the most beneficial projects for the village.

Thanks to all those in attendance and to everyone delivering and filling out surveys.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, March 2, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Heitkamp.

Searight - absent

Also attending: Sergeant Stetler, Judy Koesters, Janie Southard

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, Gehle = y, Pontsler = y,

McKee = y, Heitkamp = y. Passed 5 yes.

Motion: Gehle. Second Heitkamp to accept the minutes from the

February 16, 2010 as submitted by the Fiscal Officer. McKee called for the question. Gehle = y, Heitkamp = y, McKee = y, Steiner = y, Pontsler = y.

Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Letter from Robert Latta – Member of Congress:

It is a great privilege for me, as your Congressman, to represent the Fifth Congressional District of Ohio. In an effort to be accessible, I am inviting Mercer County Elected Officials to join me for an Elected Officials Forum. The forum will be held on Monday, March 8, 2010 from 9 am to 10 am at the following location:

Mercer County Central Service Building

220 West Livingston Street, Room A212

Celina, OH 45882

The purpose of this forum is to allow an informal discussion of federal government issues of concern to you. As you representative in Congress, it is important for me to learn of these matters so that I may keep them in mind as legislation progresses through the 111^th Congress.

Please RSVP to my Defiance office at 419-782-1996 by Thursday, March 4^th whether or not you can attend. I hope that you are able to join me.

Village Administrator’s Report – Jeff Long - absent

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $13,626.01 (majority of bills include bulk salt, Fanning Howey ARRA funds, ) Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Heitkamp = y, Passed 5 yes.

Motion Pontsler. Second Heitkamp to accept the Mayors Court pay in of $1091.50. Gehle called for the question. Pontsler = y, Heitkamp = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Finance Meeting was held on Monday February 22^nd at 7:30 pm. Reviewed budget process. Total deposits for 2010 are up $2007.18 compared to 2009. Tax deposits are down $1394.57. Will have another budget meeting after the first quarter to review expenses as well as revenue.

Service Committee: Steve Gehle

Service Meeting held on Tuesday – February 16^thafter Council meeting.

Discussed sidewalks from Community Building down Holly Lane. Need to get with Jeff to discuss plan for sidewalks in rest of the Village.

Clean up Day will be May 8^th from 8 am – 12:00 noon. This year we will be banning construction materials as well as paint and tires.

Need to get update on Trailer Park and help it get moving in a positive direction.

Tree committee doing good.

Park Board discussing putting up a permanent pavilion and new concrete. Also need to talk to them regarding putting up signs with park rules.

Safety Committee: Ron Searight - absent

Economic Development Committee: Eugene Steiner

Economic meeting held on February 22 at 7 pm. Discussed the Public Meeting that will take place on March 15^th at 7 pm at the Community Building. Information was placed on the March water bills. Mayor Joseph, Chief May and Jeff will be speaking. We will be inviting someone from the Mercer County Economic Development office to attend and give a short presentation. The RADC and the Pool Committee will also be given an opportunity to speak.

We need to develop pride in our Community and find our uniqueness. Will look into development of wetlands for area schools to study.

After Community meeting we will be making assignments to visit our present retailers and manufacturing.

RADC will meet on March 18^th at 7:30 PM

Public Utilities Committee: Greg Pontsler

Fanning Howey has submitted 3 designs for the wastewater treatment plant, but no costs yet. They are to contact Jeff yet this week.

Public Utilities committee meeting scheduled for Monday – March 8^th 7 pm. To review designs and costs.

Rules Committee: Chris Heitkamp

Rules meeting held on Monday February 22^nd at 8 pm. Discussed prohibiting of farm animals in the Village. Rabbits are to be excluded from this Ordinance. Jeff to prepare ordinance for next meeting.

Old Business

New Business:

Elected Officials or designee must take 3 hours of public records training per term in office. Next local training: March 18^th 9 am – 12:15 pm. Wright State University, Lake Campus Auditorium.

Motion McKee. Second Pontsler to make Lisa the designee for all officials. Gehle called for the question. McKee = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y. Passed 5 yes.

Meeting adjourned 7:44 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Community Days Minutes from February 23, 2010

Present: Amy Joseph, Clete Schmidt, Jack Provci, Wilbur Welling,

Kerry Roehm, Barry Peel, Lisa Kuhn

John Sooner – C & G Distributing Co was here to give us some pricing and other information regarding the beer trailer. He will be putting together a spread sheet and getting it back to us with profit margin information. He can also supply banners and other items to dress up the area.

Update on pavilion – still waiting on some quotes. Should have something definite at the next meeting.

Youth Football Activities – Didn’t have a representative here .

Chamber – FBLA to sell cookies? Chamber taking over the parade? Didn’t have a representative here.

Entertainment – Muhlenkamp Juggler can only come on Friday night. Will do a one hour show.

Clowns for God will be here on Saturday afternoon.

Parkway Alumni – still checking on this for Friday night.

Friday – Jam Session or Band – tabled to next meeting. Saturday night band tabled until next meeting.

Committee agreed to try a gun raffle this year. Will purchase 3 guns. Will sell $1,000 tickets. Kerry to check on getting tickets printed.

Inflatables – need to set budget. Amy will come up with some different budget options.

Softball – still working on this. Should be a go.

Need to get a list of all the local news/entertainment guides. Need all the free advertising we can get. Past years have been very expensive in the advertising area. Need to cut those costs by advertising all events at once instead of each group promoting their own activity.

Rough draft of donation letter reviewed. Need to make several changes.

Wilbur will get door prizes like last year. We may decide to use them as attendance prizes instead of selling raffle tickets.

Next meeting March 9^th at 7:30 pm.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, February 16, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Sergeant Stetler

Motion Steiner. Second Pontsler to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y,

McKee = y, Searight = y, Heitkamp = y. Passed 6 yes.

Motion: Searight. Second Heitkamp to accept the minutes from the

February 2, 2010 as submitted by the Fiscal Officer. McKee called for the question. Searight = y, Heitkamp = y, McKee = y, Gehle = y, Steiner = y, Pontsler = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Division of Forestry Grant Announcement – Western Lake Erie Basin Emerald Ash Borer Grant. Funding is available to help communities continue to implement their Emerald Ash Borer Management Plan.

Last week was Proclaimed FCCLA Week.

Amy Joseph proclaimed the week of February 7^th as NATIONAL FCCLA WEEK in Rockford. Urge all citizens to acquaint themselves with the activities and values of Family, Career, and Community Leaders of America, to show interest in it and give help and encouragements to these young men and women who are working to achieve knowledge and experience that will prepare them for future responsibilities as active and concerned adult members of society.

Village Administrator’s Report – Jeff Long - absent

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $56,360.21 (majority of bills include Parkway Utility renewal and payment, snow blade) Gehle called for the question. Searight = y, Pontsler = y,

Gehle = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

McKee would like to have more communications when making larger purchases.

RESOLUTION 03-10 ANNUAL APPROPRIATIONS

BE IT RESOLVED BY THE BOARD OF COUNCIL OF THE VILLAGE OF ROCKFORD, MERCER COUNTY OHIO THAT TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF SAID BOARD OF COUNCIL OF ROCKFORD, DURING THE FISCAL YEAR ENDING IN DECEMBER 31, 2010, THE FOLLOWING SUMS BE AND THE SAME HEREBY SET ASIDE AND APPROPRIATED FOR THE SEVERAL PURPOSES FOR WHICH EXPENDITURES ARE TO BE MADE FOR AND DURING SAID FISCAL YEAR.

Motion Steiner, Second Gehle. Searight called for the question. Steiner = y, Gehle = y, Searight = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Finance Meeting scheduled on Monday February 22^nd at 7:30 pm.

Service Committee: Steve Gehle

Service Meeting scheduled on Monday – February 22^nd at 8 pm.

Safety Committee: Ron Searight

Discussed the need for badges for Village Employees, Police Department, Fire Department and EMS. Need to get everyone together. Ron would like to talk with Jeff next week.

Village residents need to make sure sidewalks are clear after snow storms.

Economic Development Committee: Eugene Steiner

Economic meeting scheduled on February 22 at 7 pm.

RADC will meet on March 18^th.

Public Utilities Committee: Greg Pontsler

Will get with Jeff this week to check on status of Fanning/Howey report on the sewer plant.

Rules Committee: Chris Heitkamp

Rules meeting on 02/09/10 at 7 pm was canceled. Rescheduled to Monday February 22^nd at 8 pm. Will be discussing limits to livestock in the Village.

Old Business

Trailer Court status? Steve to check on this. There was a water leak in the court over the weekend, but had to wait on some parts to get it fixed. Did not want to shut down the court for 2 days.

Columbia Street house – having trouble finding the currently owner of the property. Will make more phone calls.

New Business:

Are we keeping up with renters moving in and out of rental properties. Landowners are suppose to let us know when someone moves in or out.

May need to send renter information every 6 months.

Meeting adjourned 8:02 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, February 2, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Steiner, McKee, Pontsler, Searight, Heitkamp

Gehle - absent

Also attending: Judy Koesters, Sergeant Stetler

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, McKee = y, Pontsler = y,

Searight = y, Heitkamp = y. Passed 5 yes.

Motion: Searight. Second Heitkamp to accept the minutes from the

January 19, 2010 as submitted by the Fiscal Officer. McKee called for the question. Searight = y, Heitkamp = y, McKee = y, Steiner = y, Pontsler = y.

Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

ORDINANCE 01-10

AN ORDINANCE REPEALING SECTION 2.10 ON ATTENDANCE REQUIREMENTS OF CODIFIED ORDINANCE SECTION 32.081 “COUNCIL RULES OF ORDER”, AND DECLARING AN EMERGENCY.

Motion Steiner, Second McKee. Searight called for the question. Steiner = y,

McKee = y, Searight = y, Pontsler = y, Heitkamp = y. Passed 5 yes.

Village Administrator’s Report – Jeff Long - absent

Committee Reports:

Finance Committee – Todd McKee

Motion Pontsler, Second Searight to pay bills as submitted by the Fiscal Officer in the amount of $6,922.60. (bulk salt, DP & L and miscellaneous)

Steiner called for the question. Pontsler = y, Searight = y, Steiner = y,

McKee = y, Heitkamp = y. Passed 5 yes.

Motion Searight, Second Heitkamp to accept Mayors Court pay in of $1524.00.

Pontsler called for the question. Searight = y, Heitkamp = y, Pontsler = y,

Steiner = y, McKee = y. Passed 5 yes.

Service Committee: Steve Gehle - absent

Will schedule a Service Committee meeting next month.

Safety Committee: Ron Searight

Report on Safety Meeting on 01/25/10 – Those present Mayor, Greg, Chris, Ron along with Chief May. Discussed things important to police department. It’s important that Village residents report violations, accidents, break ins and other suspicious activity. There are have been several instances when some has asked about a situation and the situation has never been reported.

Also discussed the need to have badges for all Village Council, Employees, Police Department, Fire Department and EMS. In case of a crisis we need to be able to show who we are representing. There may be a time when other communities are helping in a crisis – they need to know who the local officials are.

Motion: McKee, Second Steiner, Pontsler called for the question to approve all local emergency personnel, council and village employees to have ID badges. McKee = y, Steiner = y, Pontsler = y, Searight =y, Heitkamp = y. Passed 5 yes.

Other discussion included getting together with Police Department, EMS, and Fire Department to make sure we all have the same information regarding evacuation plans, flood plans, fire information, etc. We also would like to contact Ohio City and get their thoughts on their recent tragedy. They may have some suggestions that would help us in the same situation.

Economic Development Committee: Eugene Steiner

Report on Economic Development meeting on 01/25/10 – Those present Ron, Steve, Mayor, Jeff and Gene.

Discussed that everyone needs to be on the lookout for new manufacturing and business. We want everyone to participate in visiting our local business. Let them know we are interested and we will listen to their comments and suggestions.

The date for the Town Meeting has been scheduled for March 25, 2010.

Next Economic meeting scheduled on February 22 at 7 pm.

Public Utilities Committee: Greg Pontsler

Village employees had 3 different water breaks last week. One took 5 hours – until 3:30 am. They came to work the next morning to another. Very cold working conditions.

Fanning and Howey are scheduled to meet with Jeff on the 15^th regarding the Wastewater Treatment Plant. Utilities meeting will be scheduled after to discuss the results.

Village employees are currently working installing water meters in the downtown business area.

Rules Committee: Chris Heitkamp

Scheduled Rules meeting on 02/09/10 at 7 pm. Will be discussing limits to livestock in the Village.

Old Business

Columbia Street house – having trouble finding the currently owner of the property. Will make more phone calls.

New Business:

Meeting adjourned 8:00 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Community Days

01/26/10

Present: Amy Joseph, Jerry Bolenbaugh, Clete Schmidt, Jack Provci,

Wilbur Welling, Mike Bruns, Sandy Schaffner, Mark Heitkamp,

Kerry Roehm, Jenny Langenkamp, Deb Call, Barry Peel, Lisa Kuhn

Amy opened meeting thanking everyone for attending.

Since Sandy and Mark came to represent the Park Board, they can update us on the permanent pavilion. Sandy stated that Mike Bruns has turned in 2 quotes. Still waiting on some quotes from Steve Gehle and Wilbur Welling contacts. Basic structure is

52’ x 104’. Quotes turned in do not include the concrete pad. The pavilion will start out basic - will add electricity and lights, etc. as funds become available. The concrete can be done at a later time also. There are a lot of options with this building. The Shane Hall, the Shelter House and the Community Building are all booked on a regular basis. This will give us another avenue for income. Everything is in the works and should be completed by Community Days.

Mike mentioned that the Rockford 5K will be donating $2800 to the Park Board for the permanent pavilion project.

Parkway seniors have to do some community service to graduate. Maybe we can

get some help from them for the park.

Kerry Roehm came to represent the Rockford Rec Association. They will be sponsoring the Chick Steward Tournament again this year. They will be starting the games later Saturday morning and continue into the evening. This may help get some people to stay around the park longer.

Group decided to go with inflatables instead of rides. This will make it more feasible for families to come to the park and enjoy themselves without having to spend a lot of money on rides. We will contact inflatable company . Will have more information at the next meeting. Need to get businesses, churches, and organizations to help sponsor. We will charge a flat rate for wrist bands for each day. Other locations charge $7.00 for each child for each day. Need to get manpower to watch the inflatable area – Music Boosters, other school organizations that need some community service, Laurels and Colonial personnel.

Entertainment - working on getting Clowns For God and Muhlenkamp Juggler for Saturday afternoon. Would like the Parkway Alumi Band to play on Friday evening from 5:30 – 7 pm.

Amy to contact Alyssa to see if she is interested in doing a Pageant this year on Friday night.

Saturday night band – mentioned Section 8 – from Van Wert, Backseat Driver, Borrowed Time is already booked.

Jenny to contact Amy Branstetter regarding the Chatt Picnic to get some information on events that were successful.

Chamber – asking FBLA to sell cookies in along with Chamber Ice Cream. Mentioned

working on the parade.

Next meeting – February 9^th at 7:30 pm – Village Hall.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, January 19, 2010 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Jeff Long, Judy Koesters, Sergeant Stetler

Motion Steiner. Second Searight to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Motion: McKee. Second Pontsler to accept the minutes from the

January 12, 2010 as submitted by the Fiscal Officer. Steiner called for the question. McKee = y, Pontsler = y, Steiner = y, Gehle = y, Searight = y, Heitkamp = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Proclamation

WHEREAS, Relay for life is the signature activity of the American Cancer Society and celebrates cancer survivors and caregivers, remembers loved ones lost to the disease, and empowers individuals and communities to fight back again cancer; and

WHEREAS, money raised during Relay for Life of the Parkway Community supports the American Cancer Society’s mission of saving lives and creating a world with less cancer and more birthdays by helping people stay well, by helping people get well, by finding cures for cancer and by fighting back; and

WHEREAS, Relay for Life helped fund more than $150 million in cancer research last year;

NOW, THEREFORE, BE IT RESOLVED, that I, Amy Joseph, Mayor of the Village of Rockford, do hereby proclaim the week of January 18^th, 2010 as

“RELAY FOR LIFE DAYS” in the Village of Rockford and encourages citizens to participate in the Relay for Life event at Parkway High School on January 22, 2010 following the basketball game.

Village Administrator’s Report – Jeff Long

We have made some changes on the application for West Market Street.

Met today with Bea Kreigal representing the Workforce Investment Act in this area. This program allows youth ages 17-21 years of age to apply for local summer jobs that will be paid from the federal government. They would be covered under the Workforce Investment Act workers compensation. I will complete the information requested. This will be no cost to us.

The larger water meters have been ordered that will be installed in the businesses.

We will have training on Wednesday and Thursday of this week for the new billing software and radio meter reading devices. We will be able to check flows by days and hours. This will help us get information to set the rates.

To Judy – question regarding spouting that is flowing directly on to neighbors wall. Judy to get some information to pass along.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Gehle to pay bills as submitted by the Fiscal Officer in the amount of $17,691.04. (Mostly reimbursement to Fanning/Howey, ARRA Funds to Fanning/Howey, and bulk salt)

Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y, Steiner = y, McKee = y, Heitkamp = y. Passed 6 yes.

· RESOLUTION 02-10

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY TO RENEW THE NOTE FOR THE PARKWAY UTILITY EXTENSTION.

Motion Steiner, Second Pontsler to approved Resolution 02-10. Searight called for the question. Steiner = y, Pontsler = y, Searight = y, Gehle = y, McKee = y. Heitkamp = y. Passed 6 yes.

Will schedule a Finance Committee Meeting after 1^st meeting in February.

Service Committee: Steve Gehle

Attended the Park Board Meeting on January 14, 2010. Looking at getting the Permanent pavilion done in time for Community Days. We are waiting on bids at this time and will meet again next month if not before. Community Days will be 18^th and 19^th. Baseball diamond lights will be done also.

Will schedule a Service Committee meeting next month.

Safety Committee: Ron Searight

Scheduled a Safety Committee meeting on Monday – January 25^th at 7:30 pm

Economic Development Committee: Eugene Steiner

Visited Frankie Jo’s – concerns with pop supplier. Gene talked with supplier and reported back to Frankie Jo’s.

Scheduled an Economic Development Committee meeting on Monday –

January 25^th at 7 pm. Will discuss some development work. Setting up a program for 2010. The Village will have several open meetings this year.

tentative months are March and October. Will also look into have a developer come from Columbus to have a meeting in June.

Public Utilities Committee: Greg Pontsler

Discussed some water bill issues.

Have not received any information regarding the sewer plant from Fanning/Howey.

Rules Committee: Chris Heitkamp

Will be talking with Ron regarding the Rules Committee and be setting up a committee meeting next month.

Old Business

Judy still looking into several issues. Should have some answers at the next meeting.

New Business:

Would like to see the hours of the office posted.

The hours are 8 am – 4:30 pm. There are times during the day when the office is closed to go to bank or post office – shouldn’t be more than 15 – 20 minutes.

There was a company that was around town selling meat. They need a Rockford Village Permit to do this. Paul talked to them.

Meeting adjourned 7:56 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Community Days

01/12/10

Present: Amy Joseph, Jerry Bolenbaugh, Clete Schmidt, Jack Provci, Wilbur Welling, Betsy Schoenleben, Ester Zizelman, Chris Heitkamp, Mike Bruns, Lisa Kuhn

Meeting started at 7:30. Amy welcomed and thanked everyone for coming to the meeting. Community Days 2010 will be June 18^th and 19^th.

(Father’s Day Weekend)

Copy of last meeting minutes reviewed.

All civic organizations were invited to meeting. No response. Will try again for the next meeting. Invitation was also posted at TJ’s. Will get a press release ready for the next meeting. Maybe we need to visit the other organizations meetings.

The ride company that usually comes to Mendon is booked for our weekend. They suggested we change our date. We decided that just wasn’t possible for this year.

Should we continue to look for ride company? Amy will have Barry continue to look.

St. Teresa is having a fund raiser to sponsor an inflatable. Would New Horizons and/or the Methodist church be interested in sponsoring an inflatable too? Chris Heitkamp will check with New Horizons.

Our goal has been listed on invitation that funds will go towards a permanent pavilion at the park. (Where the cement slab is now located.) 25% of profits should go to Community Days fund.

Wilbur to contact AG director at school to see if they might be interested in helping.

We want entertainment all day on Saturday. Suggestion of Craig Muhlenkamp –

Juggler from Coldwater. Chris will contact him to see if he is available.

When is Bible School this year? Years ago it was planned the same week of Community days and then the final program was held down at the park on Friday night.

Some talk about doing a Talent Show.

Need to use the PA System to announce events.

Betsy will be checking with the Youth Football to see if they will be sponsoring a wiffle ball tournament. They have a meeting on Friday night.

Mike to see if Dick Courtney is interested in setting up a flea market again. If so, we need to get the word out earlier.

Does anyone know a clown we can hire to walk around and entertain kids with balloon art?

Would the FCCLA be interested in helping with a baking contest? Teachers could be the judges.

Will consider a Wii and/or Xbox tournament as event gets closer. A lot of kids are already involved in the baseball programs.

Amy to contact Johnny Appleseed to see if he might be interested in coming back to Rockford.

Still considering a Jam Session on Friday night.

Car Show day, time and location has been changed to the following –

Car Show will be on Saturday – June 20^th. Registrations will be from 10:30 am – 1 pm.

Awards will be given at 3 pm. Location: Shanes Park. Clete to mark up the previous flyer and someone will make a new flyer. (Amy and Lisa) Need to have these done by March. If the Car Show doesn’t make money this year, it will be the last.

Mike and Wilbur to check on other bands for Saturday night.

Mike to contact Mr. Puthoff regarding school organizations to help.

Amy to contact Mr. Hughes about basketball tournament.

Would the Parkway band be interested in setting up Saturday afternoon for an hour or so?

Softball tournament to be co-ed.

Reverse raffle needs to set up at 5:30 pm and be ready to start at 6 pm sharp.

Discussion on costs of tent and feasibility of getting the permanent pavilion up before Community Days. Lisa to contact Sandy Schaffner so Park Board can discuss it at their meeting on Thursday (14^th).

Next meeting will be on January 26^th at 7:30 pm.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, January 12, 2010 at 6:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Heitkamp

Also attending: Jeff Long, Judy Koesters, Sergeant Stetler, Chief May

First meeting of the New Year. Judy gave the Oath of Office to Amy Joseph – Mayor and Ron Searight, Gene Steiner, Steve Gehle, and Christ Heitkamp as Councilmen of the Village.

Election of Council President 2010 –

Motion Searight, Second Pontsler to elect Todd McKee as Council President.

Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, Heitkamp = y, McKee = ab. Passed 5 yes.

Motion Steiner. Second Searight to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y, Heitkamp = y. Passed 6 yes.

Motion: McKee. Second Searight to accept the minutes from the

December 15, 2009 as submitted by the Fiscal Officer. Gehle called for the question. McKee = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y,

Heitkamp = y.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

The Application for the Market Street Project has passed the district phase and

has been forwarded to the small government grant. We can make changes to our application to improve our chances of receiving funding. Total project estimate

is $579,700. Resolutions will be forth coming with funding information.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $30,836.14. (Mostly fire protection and electricity)

Searight called for the question. Steiner = y, Pontsler =y, Searight = y, Gehle = y,

McKee = y, Heitkamp = y. Passed 6 yes.

Motion Searight, Second Heitkamp to accept the Mayors Court pay in of $1383.00. Pontsler called for the question. Searight = y, Heitkamp = y,

Pontsler = y, Gehle = y, Steiner = y, McKee = y. Passed 6 yes.

· RESOLUTION 01-10

A RESOLUTION AUTHORIZING THE VILLAGE ADMINISTRATOR TO SIGN A NOTE WITH THE PEOPLES HOLDING COMPANY TO RENEW THE NOTE FOR THE FRONT STREET IMPROVEMENT PROJECT.

Motion Steiner, Second Gehle to approved Resolution 01-10. Searight called for the question. Steiner = y, Gehle = y, Searight = y, McKee = y, Pontsler = y, Heitkamp = y, Passed 6 yes.

Service Committee: Steve Gehle

Rockford Recreation Casino Night – Saturday, March 27, 2010.

Motion Searight, Second Pontsler to approve Casino night. McKee called for the question. Searight = y, Pontsler = y, McKee = y, Gehle = y, Steiner = yes, Heitkamp = y. Passed 6 yes.

Safety Committee: Chris Heitkamp

Economic Development Committee: Eugene Steiner

Will give a report at the next meeting.

Public Utilities Committee: Greg Pontsler

Water meters have been installed at all residence. Water meters will be installed in the businesses over the next several weeks.

Rules Committee: Ron Searight

Judy to review Basic Code regarding farm animals – ie chickens in the corporation.

Judy to review the Council attendance requirements and update our ordinance.

Old Business

RADC passed out candy canes in December. Went very well. Thanks to those individuals and the police department that helped out to make it a success.

Need to remind the residence that we do have an ordinance regarding snow clean up on sidewalks.

New Business:

2010 Committee Assignments:

Service – Steve Gehle

Safety – Ron Searight

Utilities – Greg Pontsler

Economic Development – Gene Steiner

Rules – Chris Heitkamp

Finance – Todd McKee

Message from Mayor:

Whether you are the chair or not, I want you all to be active on your committees.

I want everyone to support each other. I want to see something happening in 2010. Make sure you keep in touch. I would like to see committee meetings once a month. Let’s get organized and set some goals.

Meeting adjourned 6:57 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, December 15, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Pontsler

Also attending: Jeff Long, Judy Koesters, Adam Saunders, Chris Heitkamp,

Nancy Leighner, Sue Barna, Betty Belna.

Motion Steiner. Second Searight to accept Agenda as Orders of the Day with

correction to Visitors to Address Council. Members of the RADC Pool Committee would like a few minutes.

Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee = y,

Pontsler = y. Passed 5 yes.

Motion: Searight. Second Steiner to accept the minutes from the

December 1, 2009 as submitted by the Fiscal Officer. Gehle called for the question. Searight = y, Steiner = y, Gehle = y, McKee = y, Pontsler = y.

Passed 5 yes.

Visitors to Address Council:

Members Nancy Leighner, Sue Barna, and Betty Belna from the RADC spoke to Council. The Candy Cane give away at the 4-way stop was a success. Just another way to get Rockford on the map. The RADC has done a lot of work this past year for a small organization. Comments in previous minutes regarding spending to much time on the pool, shouldn’t have sounded like Council didn’t approve or appreciate what the Pool Committee has done. Council is very thankful for all the work done in the past year. The RADC has some more ideas that they will be working on in the upcoming year. Would be nice to get all the organizations in the community to combine their efforts for the common good of Rockford.

THANK YOU ‘GOLDEN GIRLS’ FOR ALL YOUR WORK !!! IT’S MUCH APPRECIATED.

Mayor’s Report and Correspondence:

Letter from Jim Jordan – Congressman, Ohio 4^th District:

“Thank you for contacting me regarding the United States Postal Service Processing and Distribution Center in Lima. I appreciate you taking the time to share your concerns with me and for providing our office with the resolution recently passed by your Council.”

“I share your desire to maintain speedy and high quality postal services in our community. My staff and I have met the representatives of the Lima facility, and I appreciate the important points they bring forward. I have also been in contact with Postmaster General John Potter as well as the office of Chu Falling Star, District Manager of the Cincinnati District. I know USPS is considering further consolidation between Lima and Toledo, and I want to take some time to pass along some of the information I have received. “

“According to the Postmaster General, there as been an unprecedented decline in the volume of mail being sent through the USPS. In 2008, mail volume was down 4.5%, which was the largest decline since the Great Depression. This decrease in volume has resulted in a loss of revenue, which has caused serious financial hardship for the USPS, a self-supporting agency that is funded through the revenue that comes from the sale of postal products and services. For fiscal year 2008, the Postal Service saw a net loss of $2.8 billion. The USPS has expressed the need to implement a variety of cost cutting measures to try to reduce their financial decline.”

“In response, I have requested the Postmaster General to provide me a detailed written explanation of the facts and figures behind this proposed consolidation. We are all concerned about the federal government acting in a fiscally responsible way, but it is incumbent upon the postal service to prove that such action would indeed save money while protecting the integrity of the mail delivery and the high quality postal service our residents have come to expect.”

“Again, I share your concerns on the issue, and I value your input. My staff and I will continue to monitor the situation and press for answers from the USPS. In the meantime, I hope you will find the enclosed information helpful. Please do not hesitate to contact us with any other concerns or questions you may have. You can reach us by phone at (202)225-2676 for by email through our website at

http://jordan.house.gov.”

Village Administrator’s Report – Jeff Long

South Main Street Project:

a) Motion McKee. Second Steiner to approve pay application #11 for CTL Engineering for $1,665.14. Pontsler called for the question. McKee = y,

Steiner = y, Pontsler = y, Gehle = y, Searight = y. Passed 5 yes,

b) Motion Searight. Second Pontsler to approved pay application #7 for Shinn Bros. in the amount of $42,240 and application #8 in the amount of $27,127.42.

Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

These payments will be made from the State and the project will be completed with a total cost $1,201,319.18.

Need to contact the owner of home on Columbia St. Area needs to be cleaned up in a timely fashion.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Searight to pay bills as submitted by the Fiscal Officer in the amount of $18,047.90. (Mostly audit fees and electric)

Pontsler called for the question. Steiner = y, Searight = y, Ponstler = y,

Gehle = y, McKee = y. Passed 5 yes.

ORDINANCE #06-09

AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2010.

1^st reading – 12/01/09

Motion Searight, Second Steiner to suspend the rules and pass Ordinance 06-09 as an emergency. Ponstler called for the question. Searight = y, Steiner = y, Pontsler = y, Gehle = y, McKee = y. Passed 5 yes.

2^nd reading 12/15/09

Motion Steiner, Second Searight to approve Ordinance 06-09. Ponstler called for the question. Steiner = y, Searight = y, Pontsler = y, Gehle = y, McKee= y.

Passed 5 yes.

Motion McKee. Second Searight to approve Fund 4908 – Neighborhood Revitalization Project. Gehle called for the question. McKee = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y. Passed 5 yes.

Motion Searight, Second Gehle to approve 2009 supplemental appropriations. Pontsler called for the question. Searight = y, Gehle = y, Ponstler = y,

Steiner = y, McKee = yes.

Service Committee: Steve Gehle

Will plan to have a Service Committee Meeting in January.

Motion Steiner. Second McKee to change our first meeting in January from the 5^th to the 12^th at 6:30 pm. Ponstler called for the question. Steiner = y,

McKee = y, Pontsler = y, Gehle = y, Searight = y. Passed 5 yes.

Safety Committee:

Economic Development Committee: Eugene Steiner

Had meeting with Doug Hole of DJ Auto on Monday – December 14.

He has some ideas he would like to discuss in January or February.

Will have a business meeting schedule prepared for January meeting.

Public Utilities Committee: Greg Pontsler

Water meters are going good. Should be completed by the end of next week.

We will be online with rates and billing by July or August. Residents will be paying for usage.

Rules Committee: Ron Searight

Reported on Rules Committee meeting on December 8, 2009.

Discussion was held concerning overtime as per Employee Handbook Section 4.3 page 16. Employees questioned losing overtime worked while having scheduled day off in same week. Committee decided to delete the following sentence from handbook. “There shall not be included within the overtime calculation any hours attributed to vacation, personal, or sick leave.”

Motion McKee to amend the Employee Handbook regarding overtime. Second Pontsler. Steiner called for the question. McKee = y, Pontsler = y, Steiner = y, Gehle = y, Searight = y. Passed 5 yes.

Ron asked to check resolution pertaining to display of banners on light poles during time Christmas decorations are being displayed. Upon checking banners are not to be displayed at this time.

Also discussed that a street light should be added on East Columbia Street by the Village Hall. Jeff to get a quote.

Old Business

Pontsler – How did the hydrant flushing work? We had a good turn out. Identified and oiled hydrants along with flushing. Good cooperation between Village employees and the Fire Department. Will need to do again in 6 months.

Thanks from Village Employees for the Gift Certificates. Greatly appreciated.

New Business:

Meeting adjourned 8:05 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, December 1, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Pontsler - absent

Also attending: Jeff Long, Judy Koesters, Sergeant Stetler, Chris Heitkamp

Motion McKee, Second Steiner, Gehle called for the question to excuse Councilman Pontsler’s absent. McKee = y, Steiner = y, Gehle = y,

Searight = y. Passed 4 yes.

Motion Searight. Second Gehle to accept Agenda as Orders of the Day with

date correction for 1^st reading of Ordinance 06-09 to state 12/01/09.

McKee called for the question. Searight = y, Gehle = y, McKee = y.

Steiner = y. Passed 4 yes.

Motion: Steiner. Second McKee to accept the minutes from the

November 3^rd & 23rd, 2009 as submitted by the Fiscal Officer. Gehle called for the question. Steiner = y, McKee = y, Gehle = y, Searight –ab.

Passed 3 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Correspondence: Mercer Health cordially invites you and a guest to their Patient Reception Center and Hospitality Gift Shop Open House Celebration.

Tuesday, December 8, 4 – 7 pm.

Council appointment:

Motion McKee, Second Steiner to appoint Chris Heitkamp to vacant seat for remainder of term. Searight called for the question. McKee = y, Steiner = y,

Searight = y, Gehle = y. Passed 4 yes.

Judy swore in Chris Heitkamp with the Oath of Office.

Congratulations and welcome to Chris.

Employee Christmas Bonus – In years past the bonus has been added to pay check. Employees would rather have a gift certificate to Barry’s.

Motion McKee, Second Gehle to approve a gift certificate to employees for Christmas. Searight called for the question. McKee = y, Gehle = y, Searight =y,

Steiner = y, Heitkamp = y. Passed 5 yes.

Village Administrator’s Report – Jeff Long

1. Community Reinvestment Area Tax Exemption Program Application

a) Pleasant Dwellings, LLC has filed and application for

209-207 W Market St.

b) Recommend a motion that the Council approves the Housing Officer’s certification that the project described in Pleasant Dwellings, LLC application meets the necessary requirements for the Village of Rockford Community Reinvestment Area Program.

Motion Searight, Second Steiner to approve application. McKee called for the question. Searight = y, Steiner = y, McKee = y, Gehle = y, Heitkamp = y.

Passed 5 yes.

2. Neighborhood Revitalization Projects

a) Sidewalk and retaining wall on Holly Lane is constructed

b) Sanitary Sewer at park is installed

c) Storm Sewer has been installed

d) Drive at park entrance has been widened and catch basin installed at low point on Front Street

e) Pool has been demolished and clay fill compacted to grade. Six inches of #2 stone and six inches of ¾ down stone, which amount to 1600 tons, will be graded, sheepfooted, and rolled as the top base.

3. Water Treatment Plant / Water Meters Project

a) The Treatment Plant building is under roof.

b) Meters are being installed throughout the Village with completion of in ground installation slated to be completed before Christmas.

Other items discussed:

Will be having a meeting with the Service Committee to discuss sidewalks on Holly Lane.

Hydrant flushing went well. Had several crews come out to help.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Gehle to pay bills as submitted by the Fiscal Officer in the amount of $67,853.33 (Mostly loan payments)

Heitkamp called for the question.

Searight = y, Gehle = y, Heitkamp = y, Steiner = y, McKee = y.

Passed 5 yes.

Motion Searight, Second Gehle to accept the Mayors Court Pay in of $608.00.

Steiner called for the question. Searight = y, Gehle = y, Steiner = y,

McKee = y, Heitkamp = y. Passed 5 yes.

Thank you for your input on the 2010 Budget. Went very well. We had to cut $71,000 from this years budget for 2010. We did not include any street layout funds and we did not add the 3^rd full-time police officer position at this time. We will work with our part-time police to get through next year.

We will have our 1^st reading of our Budget Ordinance and will pass after the 2^nd reading as an emergency.

ORDINANCE #06-09

AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2010.

1^st reading – 12/01/09

RESOLUTION #22-09

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2010,

SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

Motion Steiner. Second Gehle to approve Resolution 22-09. Searight called for the question. Steiner = y, Gehle = y, Seaeright = y, McKee = y, Heitkamp = y.

Passed 5 yes.

“Thank you” from Judy.

Service Committee: Steve Gehle

Will plan to have a Service Committee Meeting in January.

Safety Committee: Chris Heitkamp

Discussed issues of street conditions. Working on a grant for Market St. Funds just aren’t available right now to work on all the streets.

Economic Development Committee: Eugene Steiner

RADC held meeting last month. Looking at getting back to what the RADC was originally design to do. Looking at development and manufacturing. Will be electing officers in January. Will be holding some public meetings – Spring and Fall at the community building. Will be inviting a developer in to speak.

Point – we need to protect what we have and bring in some manufacturing.

Manufacturing will support retail.

We need to find retailers to fill in vacant spots.

RADC membership is decreasing instead of increasing. Need to get that turned around. Many feel we are spending to much time on the pool.

Elvis Jr concert estimate after expenses - $16,000 profit. Was a good fund raiser and went very well.

Public Utilities Committee: Greg Pontsler – absent

Jill (working on the Wastewater Treatment Plant Project) has contacted Jeff and will be wrapping up the study. Had hoped to get the results by November, but now may be after the first of the year.

Rules Committee: Ron Searight

Request to review the Employee Handbook overtime portion.

Rules Committee Meeting next Tuesday, December 8^th at 7:30 pm.

Old Business

New Business:

Meeting adjourned 8:12 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Community Days Meeting Minutes 11/24/09

Present: Amy Joseph, Jerry Bollenbacher, Clete Schmidt, Jack Provci, Wilbur Welling, Betsy Schoenleben, Esther Zizelman, Barry Peel, Lisa Kuhn

Meeting started at 7:30. Amy welcomed and thanked everyone for coming to

the meeting. Community Days 2010 will be June 19th and 20th.

(Father’s Day Weekend)

List of events we have and want to continue:

Chick Stewart Tournament, Weiner Dog Races, Reverse Raffle, Fireworks, Car Show, Kiddie Tractor Pulls, Texas Hold’em, Basket/Purse Bingo (Adding purses this year), Sierra Shame, Parade, end with Sunday Church Service.

Ideas of what we need / new ideas:

* Jam Session – Mike Bruns has offered to set up and furnish sound system – may need some door prizes.

* Rides – possible the same as Mendon – would need no up front money. Would come games and some food vendors.

* Churches to sponsor Inflatables – St.Teresa already working on this.

* Cake or Pie baking contest with judges – would need a group sponsor

* Homerun Derby – information might be available from Softball Tournament people.

* Hot Dog eating contest

* Lawn Mower drag races

* Softball Tournament

* Wiffle Ball Tournament – may be Youth Football Fund Raiser

* Bean Bag Throw

* Community Garage Sales along with Community Days

* Flea Market / Swap Meet

* Re-enactment at Log Cabin

* Possibly moving Car Show to Park on Saturday from 11 – 3 pm

* Bring someone to next meeting.

* Get a group from Eagles and/or Legion to sell beer tickets.

* Wii Tournament

Other items discussed:

Advertising -- Will get Cruise in and Community Days on same page to be distributed at other car shows. (Need 1200 + copies)

Photo Star – ½ page ad – 10 days before event

Press releases to Parkway Independent, Times Bulletin, Decatur Democrat, Daily Standard, and possible other online sites for free.

Daily Standard – Janie Southard to write an article.

Need to find some groups to do Elephant Ears and Walking Tacos.

Lisa Kuhn to be the treasurer.

Next Meeting - January 12th, 2010 at 7:30 at the Village Hall.

We will be inviting other organizations to meeting to see if they can help out with activities.

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, November 3, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler.
Searight and Rutledge absent.

Also attending: Jeff Long, Judy Koesters, John Shaffer, Sergeant Stetler, Chief May, Chris Heitkamp

Motion Steiner. Second McKee to accept Agenda as Orders of the Day. Pontsler called for the question. Steiner = y, McKee = y, Pontsler = y, Gehle = y. Passed 4 yes.

Motion: Gehle. Second Pontsler to accept the minutes from the

October 20, 2009 as submitted by the Fiscal Officer. McKee called for the question Gehle = y, Pontsler = y, McKee = y, Steiner = y,

Passed 4 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

The following letter was read:

Dear Amy,

Thank you for all your work and support you gave us for our first Johnny Appleseed Birthday Tour and Party. We are already planning for next year.

Repopulating Johnny’s original apple orchards and nurseries really brings back the history of that period when the Ohio Territory was the western front of our country. It also keeps Johnny and his good character traits in the forefront of our young people’s minds.

Our plantings this year were at Ft Wayne, IN: Rockford, OH; Dublin, OH;

Hilliard, OH; and Urbana OH. We plan a longer trip for next year which will include Dayton, OH and Cincinnati, OH.

Apple Blessings,

Joe D. Besecker, Director

Johnny Appleseed Society

Village Administrator’s Report – Jeff Long

Work continues at the Water Treatment Plant. Water lines are being hooked up.

Will be tapping into main line.

Neighborhood Revitalization Projects are continuing. The house on Front street was taken down this week. Work to fill in the pool was started. Storm sewer work has begun.

Buckeye St. –street ground out and new pavement down. Project is complete to the school. Looks very nice.

Restrooms at the pool will be used by the school.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Gehle to pay bills as submitted by the Fiscal Officer in the amount of $12,064.53. Pontsler called for question.

Steiner = y, Gehle = y, Pontsler = y, McKee = y, Passed 4 yes.

Motion Pontsler to accept the Mayors Court Pay in of $559.00. Second Gehle.

Mayor had some comments : Total brought in this year is $4137.00. State received $1296.00 and Village received $2841.00. There were 56 traffic tickets and 6 criminal citations. There is still monies dues in the amount of $3605.00.

Steiner called for the question. Pontsler = y, Gehle = y, Steiner = y. McKee = y.

Passed 4 yes.

Finance Committee meetings were held on 10/27/09 & 11/03/09 just before

tonights Council meeting. Discussed 2010 Budget. Will have the next meeting on 11/10/09 at 7 pm to finalized budget with the first reading at the next meeting 11/17/09.

Service Committee: Steve Gehle

Motion McKee. Second Pontsler to reinstate Bob Bollenbacher and Ed Long to the Tree Commission. Steiner called for the question. McKee = y,

Pontsler = y, Steiner = y, Gehle = y. Passed 4 yes.

Have checked with the Tree Committee and they are in agreement to leave the bricks out around the trees downtown and use mulch. Will be checking with the Park Board to see if they have use of the brick.

Safety Committee: Kathy Rutledge - absent

Rob Belna of the Fire Department arrived in time to discuss issues regarding the Policy Statement and Regulations for Fire Hydrant Maintenance and Servicing.

There was some discussion regarding Item 8 – that states the Village Administrator may delay or cancel fire hydrant maintenance and servicing.

It was agreed to change Item 8 to state “The Village Administrator with Council approval may delay or cancel fire hydrant maintenance and servicing…

It was agreed that the Village Employees would flush in the Spring and the Fire Department would flush in the fall.

There is a Fire Department meeting this Thursday and either Jeff or Tom will attend. Will discuss getting a schedule together to get some flushing done yet this year.

There was also some discussion on notification. Will notify residents by newspaper ads, water bills, and letters if need be.

Mayor would like to see a chart, checklist, and plans for the upcoming year.

Motion Gehle. Second Steiner to adopt the Policy Statement and Regulations for Fire Hydrant Maintenance and Servicing with change to item 8. Pontsler called for the question. Gehle = y, Steiner = y, Pontsler = y, McKee = y.

Passed 4 yes.

Thanks to Rob for attending the meeting and giving input.

Economic Development Committee: Eugene Steiner

Discussed visit with Robert at Frankie Jo’s. Looked at issues in making restaurant handicap accessible.

Next RADC meeting to be held on November 19^th at 7:30 pm.

Public Utilities Committee: Greg Pontsler

Still waiting on Fanning and Howey study regarding the Wastewater Treatment plant. They have been in contact with Fremont recently to make sure their needs are met.

Rules Committee: Ron Searight - absent

Old Business

Mayor request to Village Employees to check with Picket Fence regarding work done on alley. Might need some additional maintenance.

New Business:

Kathy has now missed 3 meetings in a row. Had some discussion about the attendance policy for Council.

Motion Gehle to dismiss Kathy from Council for absences on 10/06/09, 10/20/09, and 11/03/09 in violation of Council Rules of Order Section Two – Meetings, item 2.10 that states Council Members are required to attend 2/3 of the Council Meetings per quarter. Second McKee. Pontsler called for the question.

Gehle = y, McKee = y, Pontsler = y, Steiner = y. Passed 4 yes.

Council to appoint someone to fill vacancy at the next meeting.

Meeting adjourned 8:13 pm.

____________________________ _____________________________

Mayor Fiscal Offic

Notice Rockford residents

The Rockford Community Fire Department and Rockford Village will be flushing and flow testing fire hydrants on November 15, 2009 starting at 10:00 am.

If you are experiencing discolored water:

If discolored water occurs, it is not a health hazard. However, during testing procedures, iron (red water) and manganese (black water) may become stirred up within the water main, which can create staining of the porcelain and laundry. For this reason it is vital that the public be aware of the time water will be affected. You may also experience low water flow at this time. If you experience discoloration in your water after crews have been flushing in your neighborhood clear the pipes in your own home by running all the cold water faucets in your home.

Reasons for testing and flushing:

Flush out accumulated rust and sediment

Determine condition of hydrant for maintenance purposes

Determination of how much water is available for fire protection

Condition of the distribution system and means of determining needed improvements

Familiarize the fire fighters with the type of water availability in order to be better prepared for a fire

If there are any water quality problems call Tom Beahrs 419/790-9073

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, October 20, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight.
Rutledge absent.

Also attending: Jeff Long, Judy Koesters, John Shaffer, Sergeant Stetler,

Dale Burden, Karen Hoehn, Jared Ebbing

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, McKee = y, Gehle = y,

Pontsler = y, Searight = y. Passed 5 yes.

Motion: Searight. Second Pontsler to accept the minutes from the

October 6, 2009 as submitted by the Fiscal Officer. McKee called for the question. Searight = y, Pontsler = y, McKee = y, Gehle = y, Steiner = y,

Passed 5 yes.

Visitors to Address Council:

Dale Burden from the Lima Post Office Processing Center thanked the Council for allowing him to speak a few minutes. Topic was the possible consolidation of the Lima Postal Plant with the Toledo Postal Plant. This means that all mail with the zip code starting with 458 would be taken to Toledo for processing, an additional 78 miles away. This would mean 1.) Probable delay of all classes of mail. 2). Lowering of delivery standards – Toledo would be 2 days. Lima maintains one day delivery. 3.) Round trip of mail at least 160 miles per day, even if you mail an in-town letter. 4.) Loss of local Lima postmark.

Asking for local support including calling your local and state representatives.

(Government Officials: Sen George Voinovich, Sen. Sherrod Brown, Rep. Jim Jordan, Sen. Keith Faber, Rep. Matt Huffman)

You may write letters to: Consumer Affairs Manager, Cincinnati District,

1591 Dalton St., Room 108, Cincinnati, OH 45234.

This could take effect as early as January.

(some information taken from brochure to give additional information)

Jared Ebbing – the new Mercer County Economic Development Director addressed Council. Has been working since August. Is going to visit councils in the area to introduce himself. Is looking forward to working with Rockford on Community Developments with funding and opportunities. Has worked at Fanning/Howey the past 13 years.

Council thanked Dale Burden and Jared Ebbing for coming to meeting and keeping us informed.

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Work continues at the Water Treatment Plant. Working on floor this week. Masons will be coming in the next week or so. Walls will be going up.

Attended the pre-construction meeting for the Neighborhood Revitalization Project. They will be working on concrete and then storm sewers.

Soil borings were done at the Wastewater Treatment Plant this week. The study and recommendations should be done by mid November.

Committee Reports:

Finance Committee – Todd McKee

Motion Searight, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of 8340.88. This excludes the tax refund at this time. Would like more information. Gehle called for the question. Searight = y, Pontsler = y,

Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Finance Committee meeting was held on 10/13/09. Discussed the 2010 Budget.

Would like Jeff to prepare some reports that we used last year. Next meeting will be on 10/27/09 at 7 pm.

Service Committee: Steve Gehle

Trees have been planted at park, along South Main Street, and along drive back to

school. Looks very nice ! New trees (decorative) will be coming soon for the downtown area.

Safety Committee: Kathy Rutledge - absent

Stop sign ordinance needs updated.

Mayor would like committee to review the Policy Statement and Regulations for Fire Hydrant Maintenance and Servicing.

Committee will meeting after tonight’s meeting.

Economic Development Committee: Eugene Steiner

Economic Development Committee held a meeting on 10/15/09 and had

RADC meeting afterward. Reported on several businesses that were visited.

Thanks for taking the hardware sign down.

RADC information: Elvis ticket selling. Meal tickets haven’t sold as well.

Basic focus was the upcoming Elvis concert.

Mayor appreciates the fund raising efforts for the Pool, but would like

RADC to move forward in other areas such as Economic Development.

Would like to schedule a meeting with RADC Leadership in early January or February to discuss other items to work on.

Public Utilities Committee: Greg Pontsler

Rules Committee: Ron Searight

Old Business

Junk Vehicle Ordinance is working. Police are issuing a warning and then writing tickets after 5 days.

New Business:

Mayor to Council and Employees: We are here as elected officials and employees for the betterment of the Village of Rockford. We need to do right by our citizens. We need to work together and move forward. We had some problems in the last week, but we need to move forward in a positive way.

Thank you.

Council request to review Resolution regarding the Lima Postal Processing Plant.

RESOLUTION 20-09

A RESOLUTION REQUESTING THE US CONGRESS TO DELAY THE UNITED STATES POSTAL SERVICE FROM MOVING ITS FACILITY FOR PROCESSING MAIL ORIGINATING IN THE 458 ZIP CODE FROM THE LIMA PROCESSING AND DISTRIBUTION CENTER TO THE TOLEDO FACILITY UNTIL THE EFFECT OF SUCH PROPOSAL ON COSTS AND DELIVERY STANDARDS IS FULLY INVESTIGATED.

Motion to support Resolution 20-09 Steiner, Second Searight, Pontsler called for the question. Steiner = y, Searight = y, Pontsler = y, Gehle = y, McKee = y.

Passed 5 yes.

Meeting adjourned 8:13 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, October 6, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight.

Rutledge absent.

Also attending: Jeff Long, Judy Koesters, John Shaffer, Tom Beahrs,

Sergeant Stetler

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, McKee = y, Gehle = y,

Pontsler = y, Searight = y. Passed 5 yes.

Motion: Searight. Second Gehle to accept the minutes from the

September 15, 2009 as submitted by the Fiscal Officer. McKee called for the question. Searight = y, Gehle = y, McKee = y, Steiner = y,

Pontsler = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

1. South Main Street Project

a. The street lights have been installed and are operating

b. The crossing (solar) lights have been installed and are operating

c. The planting of trees remains to be done this month.

d. Motion to approve pay application # 6 from Shinn Bros for the South Main Street Reconstruction project for the amount of $148,350.00. ODOT will be paying $118,680.00 and OPWC will be paying $29,670.00

Motion: Searight. Second Pontsler. Gehle called for the question.

Searight = y, Pontsler =y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

2. Water Treatment Project

a) Construction is going very well. Within two weeks the block masons should be laying block for the walls

b) Met with vendor for the water meter reading system. I have initially scheduled delivery and set up of the automated reading software and equipment for the first week of January. At this time we will read meters already installed on a monthly basis to begin our rate study.

3. Neighborhood Revitalization Projects

a. Shinn Brothers has been awarded contract.

b. Pre construction meeting is tomorrow at 9:00 am at the Mercer County Economic Development Office.

4. West Market Street Various Improvements Project

a. Total cost estimate is $579,700.00

b. Motion to approve Resolution # 18-2009

Motion Steiner, Second Pontsler. Gehle called for the question.

Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y. Passed 5 yes.

5. Street Repair

a. Street repair is completed for the year.

b. Layed 62 ton of asphalt for repairs.

c. Poured one new alley approach with concrete.

d. Thanks for the roller and pull box. They both worked very well and allowed us to do an adequate job.

6. Leaf pickup

a. The leaf machine has been repaired and pickup is under way on an as needed schedule.

7. The lift station has been down since Saturday and had to be manually operated while waiting on parts. Gate was left open during this time.

Have issued a verbal warning.

8. I have contacted Clifton for a price on painting parking spaces on Main Street. We are setting a meeting time to go over the project.

9. I want to thank the Historical Society, Tree Committee, Spank Schumm, and Parkway Schools for the event held Sept. 24 planting two apple tree seedlings from an original tree planted by Johnny Appleseed. It is great to remember history and the fact that so many students were able to participate was fantastic.

Committee Reports:

Finance Committee – Todd McKee

Motion Steiner, Second Searight to pay bills as submitted by the Fiscal Officer in the amount of $104,753.90. ($86,000 is ARRA Funds). Gehle called for the question. Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y.

Passed 5 yes.

Motion Searight. Second Pontsler to accept the Mayor’s Court pay in of $222.00.

Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y,

McKee = y. Passed 5 yes.

*RESOLUTION 17-09

A RESOLUTION ADOPTING AN IDENTITY THEFT PREVENTION POLICY FOR THE VILLAGE OF ROCKFORD, OHIO: AND DECLARING AN EFFECTIVE DATE.

Motion Gehle, Second Steiner. Pontsler called for the question. Gehle = y, Steiner =y, Pontsler = y, McKee =y, Searight = y. Passed 5 yes.

*RESOLUTION 19-09

A RESOLUTION ESTABLISHING THE MAYOR’S COURT COMPUTER FUND.

Motion Searight. Second Gehle. Pontsler called for the question. Searight =y,

Gehle = y, Pontsler = y, Steiner = y, McKee = y. Passed 5 yes.

*RESOLUTION 20-09

A RESOLUTION ESTABLISHING THE WATER PLANT FUND

Motion Gehle, Second Pontsler. McKee called for the question. Gehle = y,

Pontsler = y, McKee = y, Steiner = y, Searight = y. Passed 5 yes.

The next Finance Committee Meeting scheduled for Tuesday – 10/13/09 at 7 pm.

Will be working on the 2010 budget.

Service Committee: Steve Gehle

ORDINANCE 05-09

AN ORDINANCE AMENDING ORDINANCE 95-06 OF THE CODIFIED ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO PERTAINING TO JUNK MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.

First reading – 09/01/09

Second reading – 09/15/09

Third reading – 10/06/09

Motion McKee, Second Searight. Pontsler called for the question. McKee = y,

Searight = y, Pontsler = y, Gehle = y, Steiner = y, Passed 5 yes.

Safety Committee: Kathy Rutledge - absent

Mayor to Council: Are there any open issues with the safety committee?

Need to re-write the Stop Sign Ordinance.

Economic Development Committee: Eugene Steiner

Will be doing some follow up meetings this month. Will have more to

report at the next meeting.

Hardware and bar signs to be taken down.

The next Economic Development Committee meeting is scheduled on Thursday, October 15 at 7 pm.

The RADC Meeting will be on Thursday, October 15 at 7:30 pm.

Public Utilities Committee: Greg Pontsler

ORDINANCE #03-09

AN ORDIANCE AMENDING SECTION 50.05 NON-PAYMENT PENALTIES OF THE CODIFIED ORDINANCE CHAPTER 50, PERTAINING TO THE CHARGES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

First reading – 09/01/09

Second reading – 09/15/09

Third reading – 10/06/09

Utilities Committee met on September 22 at 7 pm. Discussed sewer plant.

Fanning/Howey are working on a quote. They have contacted Fremont to

make sure their needs are met as well.

Rules Committee: Ron Searight

Old Business

Searight to Jeff and Village Employees – Thank you for all the pavement work.

Nice improvement.

Steiner to Police Department – Thank you for the monthly reports. We appreciate the information.

New Business:

Meeting adjourned 8:01 pm.

____________________________ _____________________________

Mayor Fiscal Officer

ORDINANCE NO. 05-09

AN ORDINANCE AMENDING ORDINANCE NO. 95.06 OF THE

CODIFIED ORDINANCES OF THE VILLAGE OF ROCKFORD, OHIO

PERTAINING TO JUNK MOTOR VEHICLES,

AND DECLARING AN EFFECTIVE DATE

WHEREAS, Ordinance No. 95.06 of the Codified Ordinances of the Village of Rockford, Ohio sets forth regulations for junk motor vehicles, and;

WHEREAS, the Council of the Village of Rockford, Ohio deems it necessary and appropriate to amend Ordinance No. 95.06 of the Codified Ordinances.

NOW THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, THAT:

SECTION 1: Section 95.06 of the Codified Ordinances of the Village of Rockford, Ohio shall be amended to read as follows:

SECTION 95.06 - DISABLED MOTOR VEHICLES

(A) For purposes of this Section, “junk motor vehicle” means any motor vehicle which is extensively damaged, such damage including but not limited to any of the following: a broken window or windshield, missing wheels, tires, motor or transmission; apparently disabled or inoperable; or not validly licensed, that is left in the open on private property for more than seventy-two (72) hours with the permission of the person having the right to the possession of the property, except if the person is operating a junkyard or scrap metal processing facility licensed under authority of Ohio R.C. 4737.05 to 4737.12; or otherwise regulated under the authority of the Municipality; or if the property on which the motor vehicle is left is not subject to licensure or regulation by any governmental authority, unless the person having the right to the possession of the property can establish that the motor vehicle is part of a bona fide commercial operation.

(B) A Police Officer shall serve a written notice to the person having the right to the possession of the property on which a junk motor vehicle is left. Within five (5) days after the receipt of the notice, the junk motor vehicle shall either be housed in a closed garage or other similar structure so that such vehicle is not visible to the public or shall be permanently removed from the property.

(C) No person shall willfully leave a junk motor vehicle in the open for more than five (5) days after receipt of a notice as provided in this section. The fact that a junk motor vehicle is so left is prima-facie evidence of willful failure to comply with the notice, and each subsequent period of five (5) days that a junk motor vehicle continues to be so left constitutes a separate offense. (ORC 4513.65).

(D) Upon failure to comply with the written notice to the person having the right to possession of the property on which a junk motor vehicle is left, the Municipality shall cause to have removed such junk motor vehicle by a licensed and bonded towing service and assess the owner of the property the actual cost of such removal but not less than the actual cost plus one (1) hour of administrative fees and daily storage, if applicable. Daily storage per junk motor vehicle shall be a minimum of fifteen dollars ($15.00) per day per vehicle.

(E) Whoever violates any provisions of this section is guilty of a minor misdemeanor on a first offense; on a second offense and each successive offense within a calendar year such person shall be guilty of a misdemeanor of the third degree. A separate offense shall be deemed committed on each fifth day during or on which a violation occurs or continues.

SECTION 2: All legislation in conflict herewith shall be, and the same hereby is, repealed.

SECTION 3: This Ordinance shall take effect and be in force from and after the earliest period allowed by law.

Passed on this _____ day of _____________________.

Attest:

_________________________________ _________________________________

Clerk of Council Mayor

_________________________________

President of Council

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, September 15, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Steiner, Gehle, Searight, Pontsler. McKee and Rutledge absent.

Also attending: Jeff Long, Judy Koesters, Chief May, Janie Southard, and John Shaffer

Motion Steiner. Second Pontsler to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y,

Searight = y. Passed 4 yes.

Motion: Searight. Second Gehle to accept the minutes from the

September1, 2009 as submitted by the Fiscal Officer. Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y, Steiner = y.

Passed 4 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Trick or Treat night is schedule for October 31, 2009 from 5:30 pm – 7:00 pm.

Judging will be at the Firehouse at 7:30 pm.

Invitation from the Mercer County Historical Society. They are celebrating their 50^th Anniversary, 1959-2009 by having an Open House on Sunday, September 27, 2009 from 1 – 4 pm at the Mercer County Historical Museum located at

130 E Market St. Celina, OH

Village Administrator’s Report – Jeff Long

1. South Main Street Project

a) Motion to approve pay request #5 from Shinn Brother’s with total invoice of $69,709.00 of which ODOT will pay $55,767.20 and OPWC will pay $13,941.80.

Motion: Searight, Second Pontsler, Steiner called for the question.

Searight = y, Pontsler = y, Steiner = y, Gehle = y. Passed 4 yes.

b) Motion to approve pay request # 4 from CTL Engineering with total invoice of $1,518.53 of which ODOT will pay $1,244.45 and OPWC will pay $274.08.

Motion Gehle , Second Searight, Steiner called for the question.

Gehle = y, Searight = y, Steiner = y, Pontsler = y.

Passed 4 yes.

c) The installation of the street lights began Monday September 14, 2009.

Looks good – Lights may be on as early as next week.

2. Water Treatment Project

a) Construction has begun on the water treatment plant. Concrete for footers and holding tanks are being poured at this time. There will be an additional change order for $3,500 for the height addition which will enable the construction to continue through the winter and allow more area for equipment being installed.

3. Neighborhood Revitalization Projects

a) Bids were opened today. Nine companies bid the project. Low bid was $252,850.00 and high bid was $297,943.25. The Mercer County Economic Development Office and Fanning/Howey will review the bids to confirm accuracy.

b) Motion to accept the low bid of Shinn Bros. of $252,850 for the Rockford Revitalization Improvements upon review and recommendation by the County and Fanning/Howey.

Completion date for project is April 30, 2010.

Motion: Steiner, Second Pontsler. Gehle called for the question.

Steiner = y, Pontsler = y, Gehle = y, Searight = y. Passed 4 yes.

4. Bridge on State Route 118

I want to thank ODOT for reviewing and approving our request to allow traffic during the painting of the bridge.

Other issues discussed:

Water line from water plant to Buckeye left out of bid at this time.

Had water leak last Friday. 6” line. Alley in between tower and Market. Has had numerous leaks – will be making changes to replace the purpose of the line.

Hydrants labeling is in the works.

Committee Reports:

Finance Committee – Todd McKee – absent. Report given by Ron Searight

Motion Gehle, Second Pontsler to pay bills as submitted by the Fiscal Officer in the amount of $11,555.57. Steiner called for the question.

Gehle = y, Pontsler = y, Steienr = y, Searight = y. Passed 4 yes.

Service Committee: Steve Gehle

ORDINANCE 05-09

AN ORDINANCE AMENDING ORDINANCE 95-06 OF THE CODIFIED ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO PERTAINING TO JUNK MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.

First reading – 09/01/09

Second reading – 09/15/09

Village to pick up concrete on Second Street.

Safety Committee: Kathy Rutledge - absent

Economic Development Committee: Eugene Steiner

Nothing to report at this time. Still working on several projects.

Scheduled an Economic Development Committee meeting on October 15 at 7 pm.

Public Utilities Committee: Greg Pontsler

ORDINANCE #03-09

First reading – 09/01/09

Second reading – 09/15/09

Scheduled a Utilities Committee meeting on September 22 at 7 pm.

Rules Committee: Ron Searight

Judy to review the Contractors Registration Ordinance.

Old Business

Chief May to check with Health Department on status of Trailer Court.

New Business:

Meeting adjourned 8:03 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, September 1, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Steiner, McKee, Searight, Pontsler, Rutledge. Gehle – absent. Also attending: Jeff Long, Judy Koesters, Chief May, Janie Southard

Motion Steiner. Second Searight to accept Agenda as Orders of the Day. McKee called for the question. Steiner = y, Searight = y, McKee = y, Pontsler = y, Rutledge = y. Passed 5 yes.

Motion: Searight. Second Rutledge to accept the minutes from the

August 18, 2009 as submitted by the Fiscal Officer. Pontsler called for the question. Searight = y, Rutledge = y, Pontsler = y, Steiner =y, McKee = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Approval to hire Gary Saunders part-time to fill in while Andrew Stahl is on Military leave.

Motion: McKee, Second Rutledge, Pontsler called for the question. McKee = y, Rutledge = y, Pontsler = y, Steiner = y, Searight = y. Passed 5 yes.

Village Administrator’s Report – Jeff Long

Work started on the Water Plant and well fields today.

Have started pavement repair. Purchased a new roller and works great.

State 118 bridge detour. Why close bridge? Have contacted the State. They have stated that emergency personnel and fire department will be able to go through.

They also stated they would be storing equipment on the bridge. Jeff will contact the Project Engineer personally and ask if they can store equipment in the area north of the bridge – this hopefully will eliminate the need to close the bridge.

There will be a meeting regarding the Wastewater Treatment Plant between Fanning/Howey and Fremont at the Village Hall on Wednesday at 1 pm.

Want to make sure we have the needs of the Village and also of Fremont covered in plans.

Have talked with Terra Henkle our liability agent discussing safety training. They may be able to help pay for some of the training. This will help us meet some insurance requirements and lower our costs.

Need to check when the street lights will be here – should have been around August 15^th. Also have contacted Shelly Co. to come back to clean up curbs.

Will need to get a quote to paint parking stripes.

Committee Reports:

Finance Committee: Todd McKee

Motion Searight. Second Pontsler to pay the bills in the amount of $10,987.25 as submitted by the Fiscal Officer. Steiner called for the question. Searight = y, Pontsler = y, Steiner = y, McKee = y, Rutledge = y. Passed 5 yes.

Motion Pontsler to accept Mayor’s Court pay in of $661.00. Second Searight. McKee called for the question. Pontsler = y, Searight = y, McKee = y, Steiner =y, Rutledge = y. Passed 5 yes.

Next Finance Committee meeting – Tuesday, September 8^th at 7 pm.

ORDINANCE 02-09

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT

WATER BILLS.

First reading – 08/04/09

Second reading – 08/18/09

Third reading – 09/01/09

Motion Steiner. Second Pontsler to approve Ordinance 02-09. Searight called

for the question. Steiner = y, Pontsler = y, Searight =y, McKee = y, Rutledge = y.

Passed 5 yes.

Service Committee: Steve Gehle – absent

ORDINANCE 05-09

AN ORDINANCE AMENDING ORDINANCE #03-18-03 OF THE VILLAGE OF ROCKFORD, OHIO PERTAINING TO JUNK MOTOR VEHICLES, AND DECLARING AN EFFECTIVE DATE.

First reading – 09/01/09

Safety Committee: Kathy Rutledge

Economic Development Committee: Eugene Steiner

Met with Frankie Jo’s. Sat down and had some discussion regarding their business. They have some concerns. Reviewed some of their future plans.

Next Economic Development Committee – Tuesday, September 8^th, 7:30 pm.

Public Utilities Committee: Greg Pontsler

ORDINANCE #03-09

First reading – 09/01/09

Will be scheduling a Public Utilities Committee meeting in the next week

or so.

Rules Committee: Ron Searight

The Rules Committee had a meeting on 08/25/09. Discussed and recommended to change the Employee Handbook Residency Requirements.

* RESOLUTION #16-09

A RESOLUTION AMENDING THE RESIDENCY REQUIREMENTS FOR VILLAGE EMPLOYEES.

Motion McKee, Second Pontsler to approve Resolution #16-09. Steiner called for the question. McKee = y, Pontsler = y, Steiner = y, Searight = y, Rutledge = y.

Passed 5 yes.

Also discussed Chief May’s request to enforce the Ohio Basic Code regarding “Animals at Large”. Basically states that animals caught and housed will incur charges at the owner’s expense. All Council approves.

Need to update the chain of command, revisions, and index in Employee Handbook.

Old Business

Lights in front of Village have been installed.

New Business:

New contractors working in the Village should be reported to the

Fiscal Officer.

Meeting adjourned 7:58 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, August 18, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Pontsler, Rutledge.

Also attending: Jeff Long, Judy Koesters, Sergeant Stetler.

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

Searight called for the question. Steiner = y, Gehle = y, Searight = y,

McKee = y, Pontsler = y, Rutledge = y. Passed 6 yes.

Motion: Searight. Second Gehle to accept the minutes from the

August 4, 2009 as submitted by the Fiscal Officer. Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y, Steiner = y,

McKee = y, Rutledge = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

1. South Main Street Project

a) Motion to approve pay request #3 from Shinn Brother’s with total invoice of $227,517.08 of which ODOT will pay $198,206.58 and OPWC will pay $29,310.52.

b) Motion to approve pay request # 1 & 2 from CTL Engineering with total invoice of $4,210.05 of which ODOT will pay $3,368.04 and OPWC will pay $842.01.

c) Motion to approve pay request #4 from Shinn Brothers with total invoice of $62,700 of which ODOT will pay $50,160 and OPWC will pay $12,560.

d) Motion to approve pay request #3 for CTL Engineering with a total invoice of $4,733.65 of which ODOT will pay $3,786.92 and OPWC will pay $946.73.

One Motion to approve all pay requests:

Motion McKee, Second Gehle, Searight called for the question.

McKee = y, Gehle = y, Searight = y, Steiner = y, Pontsler = y,

Rutledge = y. Passed 6 yes.

e) The grinding of the existing pavement on Main Street has been completed today. Asphalt pavement will be applied Wednesday and Thursday. Remaining work consists of street light installation, crosswalk signal installation, and the planting of trees.

f) I will begin the development of the final assessments for property owners.

g) The project has gone very well and I believe it is a great improvement to our community.

2. Water Treatment Project

a) Motion to approve pay request of Fanning/Howey for $86,000 to be paid by Water Development Authority.

Motion: Steiner, Second Pontsler, Gehle called for the question.

Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y, Rutledge = y. Passed 6 yes.

b) Signing of the Water Treatment Plant Project and the Water Meter Reading System contract documents.

c) A pre-construction meeting for the above mentioned projects was held August 12, 2009. The Water Plant construction will begin September, 2009, and the water meter project will begin in November 2009.

3. Neighborhood Revitalization Projects

a) The plan is to advertise this month and open bids early September for all projects but the waterline installation.

b) Items to be bid is demolition of pool and house on Front Street, storm sewer from Front Street to river, sanitary sewer for park, baseball fields lighting, and sidewalk/wall park property on Holly Lane.

c) Water line is not being bid as we will use that funding received for local contribution on application for West Market Street Funding

4. West Market Street

a) Estimated cost of improvements is $579,700. This amount includes $97,000 of water line work to loop 12 inch water line from the 250,000 gallon tower to the existing 12 inch water line feeding W Market Street. This money has already been awarded in the Neighborhood Revitalization Grant.

b) The estimated cast of the street reconstruction is $482,700.

c) We are applying to finance this project with a $339,993 grant, $60,000 0% interest loan, and $82,707 assessments.

5. Salt Bids

a) The following bids were received Cargill@ $96.08/ton, Morton @ $99.79/ton, and North American Salt company @ $95.08/ton.

b) Motion to award contract to North American Salt Company effective August 18,2009 through July 31, 2010.

Motion: Gehle, Second Pontsler, Steiner called for the question. Gehle = y,

Pontsler = y, Steiner = y, McKee = y, Searight = y, Rutledge = y.

Passed 6 yes.

Committee Reports:

Finance Committee: Todd McKee

Motion Searight. Second Pontsler to pay the bills in the amount of

$14,404.63 as submitted by the Fiscal Officer. Gehle called for the question.

Searight = y, Pontsler = y, Gehle = y, Steiner, = y, McKee = y,

Rutledge = y. Passed 6 yes.

Finance Committee meeting was held on 08/10/09. Short meeting just to

get together to review finances. We will continue to meet monthly.

So far so good.

ORDINANCE 02-09

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT

WATER BILLS.

First reading – 08/04/09

Second reading – 08/18/09

· RESOLUTION 14-09

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFIYING THEM TO THE COUNTY AUDITOR.

Motion: Steiner, Second Searight. Gehle called for the question.

Steiner = y, Searight = y, Gehle = y, McKee = y, Pontsler = y, Rutledge = y. Passed 6 yes.

· RESOLUTION 15-09

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND AMOUNT AND RATE AS DETERMINED BY THE MERCER COUNTY BUGET COMMISSION, AND DECLARING IT AN EMERGENCY.

Motion: Gehle. Second Pontsler. Steiner called for the question.

Gehle = y, Pontsler = y, Steiner = y, McKee = y, Searight = y,

Rutledge = y. Passed 6 yes.

Motion Searight. Second Rutledge to approve the Peoples Bank Deposit Agreement. Pontsler called for the question. Searight = y, Rutledge = y,

Pontsler = y, Gehle = y, Steiner = y, McKee = y.

Passed 6 yes.

Service Committee: Steve Gehle

Service Committee Meeting held on Monday August 10^th at 7:10 pm. Discussed the Village Junk Vehicle Ordinance. Reviewed a sample to be recommended at the next Council meeting.

Council agrees with Ordinance. Will get put into Ordinance form and will have the first reading at the next meeting.

Referred some trees that need trimmed to the Tree Committee. Some of the trees downtown will be moved to the park. Ornamental trees will be planted in their place.

Safety Committee: Kathy Rutledge

Safety Committee Meeting was held on Monday August 10^th at 7:45 pm.

Discussed safety equipment needed for village employees.

Safety vests and equipment were purchased last week after meeting.

Excellent idea. Will be checking with insurance – they give approximately $300 in safety training.

Economic Development Committee: Eugene Steiner

Contacted several of the local food businesses regarding fast food idea.

Copy of report given to Mayor. Includes questions and concerns from businesses.

Will be working this week to contact the rest of the food businesses.

Mayor to Gene – Thank you for your time working on this project. Please continue to keep us updated.

To businesses: if you need help, have questions or concerns, please relay the information to Council.

Public Utilities Committee: Greg Pontsler

Have been reviewing the water ordinance fees. Committee recommends deleting the 1.5% interest penalty on unpaid water accounts. Committee recommends increasing the shut off fee to $25. Will get the Ordinance ready to amend those portions and have the first reading at the next meeting.

Rules Committee: Ron Searight

Next Rules Committee meeting on Tuesday – August 25^th at 7 PM.

Review information Chief May gave out regarding animals at large.

Old Business

There needs to be lights outside the Village office.

Park Board request some concrete at back door under benches at Community Building.

New Business:

Camper at park over the weekend. Should not be allowed as park closes at

dusk. Something for park board to consider – area for campers?

Thanks to Sergeant Stetler for getting us the monthly police reports.

Meeting adjourned 8:06 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, August 4, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Pontsler, Rutledge – absent. Also attending: Judy Koesters, Tom Beahrs, Sergeant Stetler.

Motion Steiner. Second Searight to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, Searight = y, Pontsler = y,

Gehle = y, McKee = y. Passed 5 yes

Motion: Searight. Second McKee to accept the minutes from the July 21, 2009 as submitted by the Fiscal Officer. Gehle called for the question. Searight = y, McKee = y, Gehle = y, Steiner = y, Pontsler = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long – absent

Tom Beahrs present to answer any questions.

South Main Street – boring and conduit done. Lights to be delivered

August 15^th. Offsets are where benches will be located.

Wall looks nice on Buckeye. Need to glue top yet.

Water line fixed and meter pit installed so we don’t have to dig up again.

Committee Reports:

Finance Committee: Todd McKee

Motion Steiner Second Pontsler to pay the bills in the amount of $11,714.07 as submitted by the Fiscal Officer. Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y, McKee = y, Searight = y. Passed 5 yes.

Motion Steiner. Second Pontsler to accept Mayor’s Court Pay of $363.00.

Gehle called for the question. Steiner = y, Pontsler = y, Gehle = y,

McKee = y, Searight = y. Passed 5 yes.

ORDINANCE 02-09

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT

WATER BILLS.

First reading – 08/04/09

Will be sending out letters to let people know that they need to pay

their delinquent water bills before September 1^st or it will be

added to the tax duplicate.

Will be reviewing the Tax Ordinance at the Finance Meeting on Monday,

August 10^th at 7 pm.

Need to finish up tax refunds this week.

Service Committee: Steve Gehle

Service Committee Meeting – Monday August 10^th at 7:10 pm. Will discuss

car issues and yard clean up.

Need to report several tree issues to Tree Committee.

Safety Committee: Kathy Rutledge - absent

Safety Committee Meeting – Monday August 10^th at 7:45 pm. Will discuss

signs needed at the Fire Station to let people traveling through know where the

Fire Department is and to be aware of emergency vehicles.

Economic Development Committee: Eugene Steiner

There will be no RADC meeting this month. Working on the $25 drawing-

setting up guidelines.

Working with current businesses regarding thoughts of additional fast food restaurants. Mayor requests that someone personally visit our current food businesses and report to her their thoughts and ideas. Current businesses need to have input.

Public Utilities Committee: Greg Pontsler

Review of Public Utilities Meeting: July 3, 2009

Discussed delinquent water bills. Have several accounts that will be added to tax duplicate. Several more accounts are behind but are making payments to get caught up.

Hydrant was opened over the weekend without contacting residents. Need to have more communications between Fire Department, Village, and residents. Need to coordinate flush times. Tom will go to the Fire Department meeting on Thursday night to help with communications.

Discussed other hydrant issues.

Rules Committee: Ron Searight

Legal limitations for Village Employees resident status. Asked Judy to look into so we can get our Handbook up to date.

Old Business

Front Street painting near stop signs looks good.

Steve to look into Trailer Court status.

New Business:

Meeting adjourned 8:23 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, July 21, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Pontsler, Rutledge – late. Also attending: Jeff Long, Chief May, Tom Beahrs.

Motion Searight. Second Gehle to accept Agenda as Orders of the Day. McKee called for the question. Searight = y, Gehle = y, McKee = y, Steiner = y, Pontsler = y. Passed 5 yes.

Motion: Steiner. Second Pontsler to accept the minutes from the July 7, 2009 as submitted by the Fiscal Officer. Searight called for the question. Steiner = y, Pontsler = y, Searight = y, Gehle = y, McKee = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

1. Water Treatment Plant

a) Resolution # 12-09 Awards water Treatment Plant construction project to Mosser construction for the amount of $1,465,000

RESOLUTION #12-09

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AWARDING A CONTRACT FOR THE CONSTRUCTION OF A WATER TREATMENT PLANT, AND AUTHORIZING AN OFFICIAL TO SIGN THE CONTRACT DOCUMENTS.

Motion: McKee. Second Pontsler to approve Resolution #12-09. Searight called for the question. McKee = y,Pontsler=y, Searight = y, Gehle = y, Steiner = y. Passed 5 yes.

b) Resolution # 13-09 Awards Water Meter Reading System Project to Tom’s Construction for the amount of $278,748.00.

RESOLUTION #13-09

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AWARDING A CONTRACT FOR THE CONSTRUCTION OF A WATER METER READING SYSTEM, AND AUTHORIZING AN OFFICIAL TO SIGN THE CONTRACT DOCUMENTS.

Motion: Gehle. Second Pontsler to approve Resolution #13-09. McKee called for the question. Gehle = y,Pontsler = y,

McKee = y, Steiner = y, Searight = y. Passed 5 yes.

2. South Main Street Reconstruction Project

a) Time Warner and Embarq should finish relocating utilities this week. DP&L can then move the remaining power poles and Shinn Brothers can finish the concrete work that is left.

b) Mitch Scott is installing concrete walk for the school at this time. This continues our project onto school property and will give sidewalk access all the way to the school.

c) Shinn Brothers are installing the light bases. Expected delivery of the street lights is August 14.

d) Two Rockford residents opted to pay for underground electric service and we provided the ditching for them

3. Wastewater Treatment Plant Improvements

a) Fanning/Howey has began a preliminary Engineering Report to develop and present a cost effective plan for the improvement of a treatment facility to satisfy the immediate needs of the Village of Rockford, as well as to define and analyze the long-term requirements of a reasonable Service area for development through the year 2029.

b) The tentative project schedule is as follows:

1. Preliminary engineering study completed by November 2009.

2. Preliminary design completed by April 2010.

3. Final Engineering Design completed by November 2010.

4. OEPA approval by April 2011.

5. Advertise for construction Bid December 2011.

6. Construction completed by September 2012.

4. West Market Street

a) Fanning/Howey and myself have discussed the improvements to West Market Street.

b) Fanning/Howey has done the initial measurements of proposed project. Project estimate is being developed.

c) In August we will submit an application to the Ohio Public Works Commission for funding of project.

d) In the meantime the plan is to patch the street to get through until construction. I am getting estimate on different approaches to do this. The best solution is to have a layer of asphalt applied on the south lane of the street. I am looking at ways to get this done which we can afford. Another way is for us to patch areas. We will do this prior to fall one way or another.

5. Street repair

a) We have put together a list of all repairs that need to be done to the streets.

b) There is 1043 square feet of patch work to be done.(THIS DOES NOT INCLUDE W Market) These will be done with hot mix. We will need to rent a roller to do this work.

c) There are 20 potholes to be filled. We are looking at cold mix to do this. The reasoning is hot mix may cool down before we can get to all areas.

d) We have completed the repair to Holly Lane where a new sewer line was installed. This was done with concrete.

e) Plans are to complete this work in the month of August.

6. Front Street

a) Paint has been ordered to do the requested painting on Front Street.

b) During the construction of the new storm sewer through the park it is planned to widen the entrance to the east parking lot at the park

Other items:

State will be marking for handicap accessible areas on Main St. and will be doing the work in August. No cost to us.

Do we need any water restrictions? Not at this time.

Entrance to J & B Trucking - need traffic to slow down. Paul to check if we can post a Truck Entrance sign and possible 25 mph sign.

Committee Reports:

Finance Committee: Todd McKee

Motion Steiner Second Gehle to pay the bills in the amount of $12,373.15 as submitted by the Fiscal Officer. Pontsler called for the question. Steiner = y, Gehle = y, Pontsler = y, McKee = y, Searight = y, Rutledge = y.

Passed 6 yes.

Report on Finance Committee Meeting: July 12, 2009

Those present: Members Todd McKee, Gene Steiner, and Ron Searight.

Also present were Greg Pontsler and Jeff Long

Discussion Items

Reviewed the Cash Summary by Funds Report. It was noted that the income tax revenue for June 2009 was actually higher than June 2008. The general fund balance is $38,000 less than the start of the year. We are financially where we expected to be due to the economic turndown. At this time there is no need for action but will continue to meet monthly for review of finances.
The income tax ordinance was discussed. Clarification is needed for people who do not work in Rockford or reside in Rockford, but make their living from a business in Rockford. The committee feels they should be liable for taxes. If the ordinance does not state this with enough specification then it needs to be change. Chair person McKee is to get with our solicitor on this matter.
Discussion was held on the forming of a joint park district for the development of a community swimming pool. Chair person McKee is to address this with the solicitor.

Service Committee: Steve Gehle

Safety Committee: Kathy Rutledge

Need to review the Stop Sign Ordinance. Several stop signs are no longer needed.

One on First Street and the other behind Landmark.

Economic Development Committee: Eugene Steiner

RADC meeting was held on July 16^th. Working on development of a Joint District for Pool. Working with businesses for a weekly drawing and highlight a business once a month. The RADC will be funding the weekly drawing for the first year. Have approved a letter to go to fast food franchises and some other businesses to see if there would be interest in locating in Rockford.

Public Utilities Committee: Greg Pontsler

Review of Public Utilities Meeting: July 12, 2009

Those present: Members Greg Pontsler and Ron Searight. Also present Gene Steiner, Mayor Joseph and Jeff Long

Meeting called to order by chairman Pontsler.

Discussion

Fanning/Howey are completing a study of our wastewater treatment needs. They are to keep the needs of the Fremont Company in mind without subsidy from the residents of Rockford.
Discussion was held on the water treatment plant project. Jeff believes he will bring resolutions to award contracts to the next council meeting.

Rules Committee: Ron Searight

Review of Rules Committee Meeting: July 12, 2009

Those present: Members Ron Searight, Gene Steiner, Greg Pontsler. Also present Mayor Joseph, and Jeff Long.

Discussion items:

The Rules Committee concurs with the Finance Committee on the income tax issue.
The committee recommends the employee policy manual be updated so the employee residency requirements are in compliance with the laws of the State of Ohio.
Jeff to look at setting a time that residents may drop off brush at the Wastewater Treatment Plant on Saturdays. The gate would be open for a restricted time.

Old Business

New Business:

Chief May to review the Junk Vehicle & Weed Ordinances. May need some updates.

Meeting adjourned 8:22 pm.

____________________________ _____________________________

Mayor Fiscal Officer

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, July 7, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Pontsler,

Rutledge – absent. Also attending: Judy Koesters, Sergeant Stetler

Motion Steiner. Second Searight to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, Searight = y, Pontsler = y,

Gehle = y, McKee = y. Passed 5 yes.

Motion: Searight. Second Gehle to accept the minutes from the

June 16, 2009 as submitted by the Fiscal Officer. McKee called for the question.

Searight = y, Gehle = y, McKee = y, Steiner = y, Pontsler = y.

Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Thank you card from the Car Show Committee for sponsoring the

Mayor’s Trophy. Nice turn out. 50+ cars were entered in show.

Village Administrator’s Report – Jeff Long - absent

Committee Reports:

Finance Committee: Todd McKee

Motion Gehle, Second Pontsler to pay the bills in the amount of

$26,431.28 as submitted by the Fiscal Officer. Searight called for the question.

Gehle = y, Pontsler = y, Searight = y, Steiner = y, McKee = y.

Passed 5 yes.

Motion Pontsler. Second Searight to accept the Mayor’s Court Pay in of

$198.00. Gehle called for the question. Pontsler = y, Searight = y,

Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Next Finance Committee meeting is scheduled for 07/13/09 at 7 pm.

Will discuss budget and Tax Ordinance.

Service Committee: Steve Gehle

Safety Committee: Kathy Rutledge

Economic Development Committee: Eugene Steiner

RADC made $1209.98 at Community Days and Laurels donated $444.00 for a total of $1653.98.

Ideas for next year – would like to be involved in the Community Days Committee meetings. Other idea discussed-- golf cart parade with trophies.

Checking to see if we can put pool information on ballot in surrounding townships.

Checking on dinner to be served along with Elvis Jr. Pork Chop on a stick and

Fried chicken are several options. Tickets will go on sale September 1^st for the

November 14^th concert.

RADC next meeting will be on July 17^th. Several issues to be discussed: drawings on Friday nights and sending letters to all fast food restaurants to see if there is any interest.

Searight question – Shouldn’t the businesses be open during the Christmas Walk to advertise their services? Will be brought up to RADC.

Public Utilities Committee: Greg Pontsler

Jeff will be meeting with Fanning/Howey on Thursday to discuss costs of the wastewater treatment plant.

Public Utilities Committee meeting scheduled for July 13^th at 7:15 pm to

review costs of the wastewater treatment plant.

Rules Committee: Ron Searight

Rules Committee meeting scheduled for July 13^th at 7:30 pm to discuss resident status for employees – need to change handbook.

Old Business

Trailer court showing improvements. Will be having another inspection soon.

Gates at wastewater treatment plant. West gate has been closed. East gate has

been open. Needs addressed. Have been stressing this issue for over a year.

When is the Front Street retaining wall cap going to be done?

Need to paint lines near stop signs so people don’t park near signs and block views. (yellow paint)

Have we written any tickets on Front Street? Not yet.

New Business:

Congratulations to Aaron Temple – passed his Water License Test.

Meeting adjourned 7:57 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Council News from Tuesday, June 16, 2009

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, June 16, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Searight, Rutledge Pontsler – absent. Also attending: Jeff Long, Sergeant Stetler

Motion Searight. Second McKee to accept Agenda as Orders of the Day.Gehle called for the question. Searight = y, McKee = y, Gehle = y, Steiner = y, Rutledge = y. Passed 5 yes.

Motion: Gehle. Second Searight to accept the minutes from the

June 2nd, 2009 as submitted by the Fiscal Officer. Rutledge called for the question. Gehle = y, Searight = y, Rutledge = y, Steiner = y,

McKee = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Rockford Community Days is this weekend – Hope everyone can come to the park and enjoy ~ ~ ~ Fun, Food, Friendship !

Village Administrator’s Report – Jeff Long

Water Treatment Plant – will be meeting with Brice from Fanning/Howey, Mosser Construction, and Tonka sales rep on June 18^th at 9 am. This meeting is to discuss Mosser’s experience on building water treatment plants and also the proposed water treatment equipment.

South Main Street Reconstruction Project:

Motion McKee. Second Gehle to approve pay application #4 to Tom’s Construction. The invoice amount is $239,029.45, which will be paid entirely by OPWC. Searight called for the question. McKee = y, Gehle = y, Searight = y, Steiner = y, Rutledge = y. Passed 5 yes.

Motion Searight. Second Rutledge to pay Shinn Brothers pay application #2. The amount is for $25,759.00 of which ODOT is paying $20,607.20 and OPWC to pay $5,151.80. Gehle called for the question. Searight = y, Rutledge = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Motion Gehle. Second McKee to approve change order #3 for Tom’s Construction. Had to dig deeper to get a good base. Searight called for the question. Gehle = y, McKee = y,

Searight = y, Steiner = y, Rutledge = y. Passed 5 yes.

d. Motion McKee. Second Rutledge to approve CTL pay request #1 for $1,085.40 of which ODOT will pay $868.32 and OPWC will pay $217.08. Gehle called for the question. McKee = y,

Rutledge = y, Gehle = y, Steiner = y, Searight = y. Passed 5 yes.

3. June 22, 2009 will be the first meeting of Representative Latta’s Economic Advisory Group.

4. Preparation for the Rockford Community Days this weekend going well.

Committee Reports:

Finance Committee: Todd McKee

Budget Hearing schedule for July 7th at 7:15 pm.

Finance Meeting held on 06/08/09 – finances are definitely down from last year, but also spending less. Approximately $16,000 down. Had some discussion and will not be making any adjustments at this time. Decided to hold monthly meetings to review finances. Next scheduled meeting July 13^th at 7pm. Thanks to all who attended meeting.

Motion Searight, Second Rutlege to pay bills in the amount of $85,403.30 as submitted by the Fiscal Officer. Majority of bills were loan payments and fire protection. Gehle called for the question. Searight = y, Rutledge = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Service Committee: Steve Gehle

Safety Committee: Kathy Rutledge

Economic Development Committee: Eugene Steiner

Committee meeting was held on June 8^th at 7:30 pm. Discussed items of what we need to be doing and Community Days.

RADC reports they have a new traffic flow report to give to fast food restaurants and other businesses that might be interested in Rockford.

RADC held meeting on 15^th to make sure everything is ready for Community Days. Have sold 290 pre-sale tickets for the Pork Chop on a Stick. There will be a meeting on the 29^th to review Community Days to discuss what went right or wrong. Will be discussing another program for this summer.

Public Utilities Committee: Greg Pontsler

Rules Committee: Ron Searight

Old Business

Discussed several issues regarding sign at business, rubbish at properties, and dumping of trash in Main Street receptacles.

Haven’t seen a police report recently. Would like to receive them on a monthly basis.

New Business:

Village employees cleaned out a drain. Will have to look into problem if it continues.

Discussed tax issues – to Judy for legal opinion – possible changes to Ordinance.

Meeting adjourned 7:57 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Council News from Tuesday, June 2, 2009

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on Tuesday, June 2, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Rutledge

Also attending: Judy Koesters, Jeff Long, Sergeant Stetler, Missy Gehle

Motion Steiner. Second Gehle to accept Agenda as Orders of the Day.

Searight called for the question. Steiner = y, Gehle = y, Searight = y,

McKee = y, Pontsler = y, Rutledge = y. Passed 6 yes.

Motion: McKee. Second Searight to accept the minutes from the

May 19th, 2009 as submitted by the Fiscal Officer. Gehle called for the question. McKee = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y, Rutledge = y.

Passed 6 yes.

Visitors to Address Council:

Missy Gehle brought up a safety issue regarding Front St, RT 33 & TJ’s,.

People need to yield the right away – Possible curb work to break up road and parking lot. Jeff to talk to State before repaving Main St.

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Water Plant Bid to be opened tomorrow – water plant at 11 am and water meters at 11:30 am. There has been a lot of interest. We should get good bids.

Well work – hopefully done with project.

South Main Street – Approaches and sidewalks to be finished. Base coat –weather permitting – on Thursday or early next week. Completion date July 3^rd.

Tomorrow need to move a fire hydrant beyond the sidewalk. Have received a lot of compliments.

Getting a fact sheet together for residents if they want to upgrade to underground electric. There will be some costs involved. Jeff will try to get some of the costs included in the project.

Other items discussed:

Sidewalks and curbs on Holly Lane, to be bid later in the summer.

Discussed brush clean up. Village will make every effort to go around every 2 weeks and more when storms have come through.

Storm drains are cleaned out periodically.

Residents need to remember that they should not be mowing grass in the streets

Committee Reports:

Finance Committee: Todd McKee

Motion Steiner , Second Pontsler to pay bills in the amount of $6,932.44 as submitted by the Fiscal Officer. Gehle called for the question. Steiner = y,

Pontsler = y, Gehle = y, McKee = y, Searight = y, Rutledge = 6. Passed 6 yes.

Motion Searight. Second Gehle to accept the Mayors Court pay in of $223.00.

Steiner called for the question. Searight = y, Gehle = y, Steiner = y, McKee = y,

Pontsler = y, Rutledge = y. Passed 6 yes.

Finance Committee Meeting scheduled for June 8^th 7 pm.

Service Committee: Steve Gehle

Mobile Home Park update – drive has been paved.

Safety Committee: Kathy Rutledge

Stop signs have been installed on Front Street. Can already see a difference of

speed on the street. Stop signs are located every 2 blocks. 25 mph sign installed on Holly Lane to Front St.

Economic Development Committee: Eugene Steiner

There was a RADC meeting on May 21^st. Discussion was Rockford Community Days on the 19^th, 20^th, and 21^st. Community Days sign has been put up in the downtown area. Looks nice. RADC will be selling Pork Chop on a stick dinners after the Community Church service. Proceeds will be going to Pool Fund. Tickets are available at the Village Office.

Will be holding a meeting on June 15^th to finalize Community Days Events.

Update on pool fund – currently have $8,500. Upcoming fund raisers: Elvis Jr. –tickets will go on sale after the Mendon Festival.

“It takes everyone working together to make Economic Development to work…” “… Our time for growth..” read from newspaper.

Question: What does it take to get ready? We have to decide what we want and what type of manufacturing. Do we have realtors working on selling the industrial park? Do we have a presentation ready to give out?

Economic Committee meeting scheduled for June 8^th at 7:30 pm.

Public Utilities Committee: Greg Pontsler

We are currently waiting on Fanning & Howey to get back with their evaluation of the Wastewater Treatment Plant.

Rules Committee: Ron Searight

Discussion of Cell Phone Policy item #12.

Motion: Searight, Second Gehle to eliminate item #12 from the Cell Phone Policy. Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y,

Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Old Business

New Business:

Meeting adjourned 8:30 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Rockford Council News from Tuesday, May 19, 2009

RECORD OF PROCEEDINGS :

Council called to order by Mayor Amy Joseph on Tuesday, May 19th, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight,

Rutledge - absent

Also attending: Judy Koesters, Jeff Long, Sergeant Stetler

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, McKee = y, Gehle = y,

Pontsler = y, Searight = y. Passed 5 yes.

Motion: Searight. Second Pontsler to accept the minutes from the May 5th, 2009 as submitted by the Fiscal Officer. Gehle called for the question. Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y. Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Hope to see everyone at the Memorial Day Parade and Ceremony on Monday in support of the Community. (Parade starts at 11:00 am)

Village Administrator’s Report – Jeff Long

Water Treatment Plant – will be meeting with Brice of Fanning/Howey on Thursday for final addendum for Water Treatment Plant Bid. The bids are scheduled to be opened on June 2^nd, 2009.

South Main Street Reconstruction Project –

a. Need motion to approve pay application #3 for Tom’s Construction.

The invoice amount if $121,494.13, which will be paid entirely by OPWC.

b. Curbs are scheduled for May 26, 27, and 28^th.

c. Base coat asphalt is scheduled for June 2^nd.

d. Shinn Brothers will then start immediately with completion scheduled

before July 4^th.

Wastewater Treatment Plant Upgrade – will meet with Fanning/Howey this week to get started on plant needs.

Planning started on West Market and possibly Franklin Street reconstruction. We will apply to OPWC for possible funding.

Main Street trees have been mulched and flags up for the Memorial

Day Parade as we do each year.

Front Street

a. Sixth and final pay application to Tumbusch Construction for $6,500

b. Benanzer has completed the over-seeding that needed done. The

$6,500 was the money that was held back to ensure this.

Committee Reports:

Finance Committee: Todd McKee

Motion Steiner , Second Pontsler to pay bills in the amount of $18,883.83 as submitted by the Fiscal Officer. Gehle called for the question. Steiner = y,

Pontsler = y, Gehle = y, McKee = y, Searight = y. Passed 5 yes.

Thanks to Mahargs for helping us on Clean Up Day. They did a great job!

Thank you for passing the renewal levy. We had almost 75% approval rating.

Again, we thank you for your support.

Mercer County Health Department sent letter of our costs for next years budget of $4276.53. Rates are according to the ORC.

Service Committee: Steve Gehle

We had a good turn out for Clean Up Day. 2 full truck loads of good clothing was donated to charities. If we decide to do this again next year the hours will be changed to 7 am – 11 am.

Motion Gehle to approve Community Days Events. Second Pontsler. Searight called for the question. Gehle = y, Pontsler = y, Searight = y, Steiner = y,

McKee = y, Passed 5 yes.

Safety Committee: Kathy Rutledge - absent

Report on Safety Meeting on May 12^th. Continued with meeting although Kathy was unable to attend. The Committee recommends putting a 4 way stop at Race and Front and additional signs for minimum speed limit and park entrance.

Cost of signs approximately $50.

Motion Steiner to approve Safety Committee recommendations regarding signs. Second Gehle. McKee called for the question. Steiner = y, Gehle = y,

McKee = y, Pontsler = n, Searight = y. Passed 4 yes.

Additional recommendation was stop signs at alley behind the former United Methodist parking lot.

Motion McKee. Second Steiner. Pontsler called for the question to approve additional recommendation. McKee = y, Steiner = y, Pontsler = y, Gehle = y,

Searight = y. Passed 5 yes.

Need to borrow speed radar from Celina to set at the park several evenings during ballgames.

Economic Development Committee: Eugene Steiner

Meeting was held on May 14^th with the RADC Business Attraction and Retention Committee. Discussed looking at other business that would complement existing businesses. Will follow up with existing businesses to see if they could or would be interested in expanding and growing current business.

Marketing Committee Meeting will be held on May 21^st and report to the RADC.

Public Utilities Committee: Greg Pontsler

Report on meeting with Jim Fox on May 13^th . Discussed needs and plan to improve Wastewater Treatment Plant. Stimulus funding for wastewater was not received although we did receive stimulus money for water plant giving us some financial capability.

Dr. Fox stated that Fremont is exceeding the discharge limits established by the OEPA but they are not taking enforcement action as long as we make progress towards a solution. Fremont will be performing a study to see if they can reduce the discharge further expecting a 10% decrease at best. Fremont looking at possibility of additional positions. Long range plans are to add another line.

They need to know we can take care of their waste. Feel best option is to improve the Village Treatment system as to building their own pretreatment plant as OEPA requirements will most likely make the village do sometime in the near future.

Fanning/Howey will do a study of best practice to meet our needs.

Rules Committee: Ron Searight

ORDINANCE #01-09

AN ORDINANCE AMENDING CODIFIED ORDINANCE SECTION 32.081 “COUNCIL RULES OF ORDER” TO ADD ATTENDANCE REQUIREMENTS UNDER SECTIONS 2.10 AND 2.11.

1^st reading 04/21/09

2^nd reading 05/05/09

3^rd reading 05/19/09

Motion: Gehle. Second McKee. Steiner called for the question. Gehle = y,

McKee = y, Steiner = y, Pontsler = y, Searight = y. Passed 5 yes.

Report on Rules meeting held on May 13^th:

Mayor Joseph presented a cell phone policy for review. Everyone was in agreement that is was a good and needed policy.

Motion: McKee. Second Gehle to approve the Cell Phone Policy. Pontsler called for the question. McKee = y, Gehle = y, Pontsler =y, Steiner = y,

Searight = y. Passed 5 yes.

Old Business

Trailer Court is starting to see improvement with water lines, wiring, and paving.

Positive progress ~ good news.

New Business:

Resident Jerry Sill had several questions:

1. The water lines that froze up last winter – what is being done so it doesn’t happen again? We will be insulating the catch basins before winter.

2. In an emergency – evenings or weekends- where do we call to get in touch with someone? You can call the Village office (419-363-3032) and press the extension for Village Administrator or Utilities to get cell phone number.

Other business:

We are a government office – Why don’t we have a flag out front?

Will look into getting it donated.

Meeting adjourned 8:10 pm.

____________________________ _____________________________

Mayor Fiscal Office

Rockford Council News from Tuesday, May 5, 2009

Council called to order by Mayor Amy Joseph on Tuesday, May 5th, 2009 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight, Rutledge.

Also attending: Judy Koesters, Jeff Long, Sergeant Stetler

Motion Steiner. Second Searight to accept Agenda as Orders of the Day.

Pontsler called for the question. Steiner = y, Searight = y, Pontsler = y,

Gehle = y, McKee = y, Rutledge = y. Passed 6 yes

Motion: McKee. Second Gehle to accept the minutes from the

April 21, 2009 as submitted by the Fiscal Officer. Searight called for the question. McKee= y, Gehle = y, Searight = y, Steiner = y, Pontsler = y,

Rutledge = y. Passed 6 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Mayor declares: Proclamation for Emerald Ash Borer Awareness Week -

May 17^th – May 24^th, 2009.

Village Administrator’s Report – Jeff Long

1. Water Treatment Plant

A. The plant and meters are being funded by the American Recovery and Reinvestment Act stimulus money. We will receive $1 million grant and $1.5 million 0% loan for 20 years. Previously the best financing we could obtain was an $800,000 grant and a $1,817,000 4.375% loan for 40 years.

The repayment for the stimulus funding will be approximately $20,000 per year less than our previous funding and we will pay back $2,240,000 less.

RESOLUTION 10-09

A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR OF THE VILLAGE OF ROCKFORD TO EXECUTE ALL DOCUMENTS RELATIVE TO THE ESTABLISHMENT OF A CERTAIN WATER SUPPLY REVOLVING LOAN ACCOUNT AND TO EXECUTE ALL DOCUMENTS TO ALLOW THE VILLAGE OF ROCKFORD TO ENTER INTO A WATER SUPPLY REVOLVING LOAN ACCOUNT AGREEMENT WITH OEPA AND OWDA.

Motion McKee. Second Steiner to approve Resolution 10-09. Gehle called for the question. McKee = y, Steiner = y, Gehle = y, Pontsler = y, Searight = y,

Rutledge = y. Passed 6 yes.

I need to develop a Capability Assurance Plan for us to obtain this funding.

South Main Street Reconstruction Project.

Motion Searight. Second Pontsler to approve change order #2 for Tom’s Construction. Gehle called for the question. Searight = y, Pontsler = y,

Gehle = y, Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Had to lower the storm sewer to miss water lines. The amount of change order is $5,629.59.

Motion McKee. Second Steiner to approve Pay Application #2 for Tom’s Consctruction in the amount of $50,159.63. OPWC will pay this amount.

Searight called for the question. McKee = y, Steiner = y, Searight = y,

Gehle = y, Pontsler = y, Rutledge = y. Passed 6 yes.

Motion Steiner. Second Pontsler to approve Pay Application #1 for Shinn Brothers in the amount of $69,432.00. OPWC will pay $13,886.40 and ODOT will pay $55,545.60. Gehle called for the question. Steiner = y,

Pontsler = y, Gehle = y, McKee = y, Searight = y, Rutledge = y. Passed 6 yes.

Village Clean up Day

Will be held this Saturday, May 9, 2009 from 6 am – 12:00 noon.

Location is south of the Village Hall.

Congressman Latta’s Economic Advisory Group

Purpose of the group is to provide Representative Latta with real life scenarios that are encountered by business and industries as they strive to succeed in today’s economy, and also offering ideas and suggestions for real solutions to problems.

I have been appointed to this group and will ask local industry and business for input.

Committee Reports:

Finance Committee: Todd McKee

Motion Searight , Second Pontsler to pay bills in the amount of $9,617.96 as submitted by the Fiscal Officer. Gehle called for the question. Searight = y,

Pontsler = y, Gehle = y, Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Motion Searight. Second Gehle to accept Mayors Court pay in of $339.00. Pontsler called for the question. Searight = y, Gehle = y, Pontsler = y,

Steiner = y, McKee = y, Rutledge = y. Passed 6 yes.

Service Committee: Steve Gehle

Reviewed the Library Strategic Plan.

Questions from the Tree Committee regarding trees and stumps. Will be taken care of by Village Employees.

Safety Committee: Kathy Rutledge

Apology to Council regarding missing several meetings due to illness in the family.

Had to cancel last meeting and would like to reschedule the meeting for next Tuesday – May 12^th at 7:00 pm.

Economic Development Committee: Eugene Steiner

Will have more to report on the RADC at the next meeting. RADC committee meetings are scheduled for the 14^th and 21^st. Will continue to push for monthly meetings.

Public Utilities Committee: Greg Pontsler

Sewer plant overlooked for Stimulus funding, but there are other options.

Will schedule a meeting with Jim Fox next Wednesday – May 13^th at 7 pm.

Rules Committee: Ron Searight

ORDINANCE #01-09

AN ORDINANCE AMENDING CODIFIED ORDINANCE SECTION 32.081 “COUNCIL RULES OF ORDER” TO ADD ATTENDANCE REQUIREMENTS UNDER SECTIONS 2.10 AND 2.11.

1^st reading 04/21/09

2^nd reading 05/05/09

Will schedule a meeting next Wednesday – May 13^th at 7:45 pm. regarding cell phone policy.

Old Business

Caps for retaining wall will be ordered in the next project.

Children playing ball in/near alleys. Discussed stop signs and enforcement. Reminder to parents to keep your children aware that alleys are streets and kids should not be playing in them.

New Business:

Tax issues to Judy for further investigation. Need to schedule a Finance Committee meeting on June 8^th at 7 pm.

How much will water bills increase? Should not be more than $10, but it will depend on each resident’s useage. The Front Street meters will be read in a week or two.

Meeting adjourned 8:01 pm.

____________________________ _____________________________

Mayor Fiscal Officer

Mendon Council Minutes
April 28, 2009

Meeting called to order at 6:30 followed by the pledge.

Attendance John Boroff, John Siano, Kristina Boroff, April Grunden, Mike Bowling, Sara Busacca, Kevin Nuding, Randy Severns, Marilyn Rhulen, Greg Lawrence, Jamie Dicke, Cody Severns, Josh Johnson, Haylee Abromavich .

Jamie, Haylee, Cody, and Josh shared a presentation with Council members on their improvement projects at the new park. This is an Ag project and they have been painting lines on the basketball court. They have more painting to do and would like help from council in purchasing the paint. In the past they have painted the playground equipment and planted a tree. There was a motion by April with a second by John to reimburse this group for the cost of their paint and supplies, roll call: Mike – yea, Sara – yea, April – yea, and John – yea.

Marilyn was present to ask if a letter had been sent concerning the alley. The letter went out last week.

Minutes:

There was a motion by April with a second by Sara to waive the reading of the March minutes, roll call: Mike – yea, Sara – yea, April – yea, and John – yea. There was a motion by Mike with a second by John to accept the March minutes, roll call: Mike – yea, Sara – yea, April – yea, and John – yea.

Police:

There was a motion by Mike with a second by Sara to approve the police report, roll call: Mike – yea, Sara – yea, April – yea, and John – yea.

Street Commissioner:

This was Greg Lawrence’s first report as street commissioner. John thanked him for all his hard work at the ball diamonds, it looks great. Randy reported that RECAP had been called in to help us start the process of getting metered water in the village. There was a motion by John with a second by April to approve the street commissioner’s report, roll call: Mike – yea, Sara – yea, April – yea, and John – yea.

Zoning Board:

There are a lot of questions concerning the zoning boards function. According to Pete, we need a zoning board of appeals that only meets if there is a variance to discuss. We also need a zoning commission; they would update the code and so forth. Council will discuss this topic with Pete. The zoning board of appeals does not need to meet until further notice or there is an appeal.

New Business:

Clean up day has been set for May 30.

There was a motion by Mike with a second by Sara to go with option two for the liability insurance, roll call: Mike – yea, Sara – yea, April – yea, and John – yea.

Old Business:

The basket bingo fundraiser for the park addition raised $1058.00. Thank you so much to all who donated their time and money to make this event a success!

New ordinance violation pictures were captured over the past month, council will be working on these soon.

Legislation:

There was a motion by John with a second by April to approve the March checks roll call: Mike – yea, Sara – yea, April – yea, and John – yea. There was a motion by April with a second by Mike to approve the clerk’s mileage for March, roll call: Mike – yea, Sara – yea, April – yea, and John – yea. There was a motion by Mike with a second by John to adjourn.

___________________________________ ________________________________

Sara Busacca – Council President John Siano – Mayor

___________________________________

Kristina Boroff – Fiscal Officer

Rockford Council News from Tuesday, April 21, 2009

Council called to order by Mayor Amy Joseph on Tuesday, April 21, 2009 at 7:00 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present: Gehle, Steiner, McKee, Pontsler, Searight -late, Rutledge-absent

Also attending: Judy Koesters, Chief May, Jeff Long, Sergeant Stetler

Motion Steiner. Second McKee to accept Agenda as Orders of the Day.

Gehle called for the question. Steiner = y, McKee = y, Gehle = y, Pontsler = y.

Passed 4 yes.

Motion: Gehle. Second Pontsler to accept the minutes from the

March 17, 2009 as submitted by the Fiscal Officer. McKee called for the question. Gehle = y, Pontsler = y, McKee = y, Steiner = y.

Passed 4 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

Village Administrator’s Report – Jeff Long

Review of South Main Street Project:
1. Project has started with grinding of asphalt.
2. Need a Motion to approve change order #1. Increase of $17,225.15. This is a result of the need to change the storm water collection lines. Is included in the funding.

Motion: McKee, Second Steiner to approve change order #1. Gehle called for the question. McKee = y, Steiner = y, Gehle = y,

Pontsler = y. Passed 4 yes.

Need a motion to approve application for payment. This is for $18,674.10 which represents stored materials less 8% retainage to Tom’s Construction and $22,500 to Fanning/Howey.

Motion Gehle, Second Pontsler to approve payment. McKee called for the question. Gehle = y, Pontsler = y, McKee = y, Steiner = y.

Passed 4 yes.

Need a motion to enter into contract with CTL for material testing and inspection for $20,049.50. Is included in the funding.

Motion: McKee. Second Pontsler. Gehle called for the question.

McKee = y, Pontsler = y, Gehle = y, Steiner = y. Passed 4 yes.

Water Treatment Plant. Advertising will be April 22 & 29^th and May 6^th. Bids to be opened at 11:00 am on May 13^th.

Meyers Trailer Court. Mr. Meyers has stated in a letter that he will install new water lines, pave the driveway, and upgrade the electrical service at the trailer court. He requests that water meters be installed and the tenants be billed directly for utility service, and that debt service be removed from lots that do not use the utility service. Jeff to contact. Need completion dates.

Current Energy Solutions. Received a proposal from this company that says they can reduce electric bills by a minimum of 8.5%. I would like this go to the Utility Committee for review.

Stimulus Funds.
1. Ohio EPA currently estimates distribution of drinking water and water pollution control stimulus funds will total approximately $276.5 million. Currently, Ohio EPA has received project funding requests of approximately $4 billion.

US EPA issued final guidelines to states March 2, 2009 regarding the award and administration of stimulus funds from the American Recovery and Reinvestment Act of 2009. In this guidance US EPA recommends that states submit applications as soon as possible. A total of $15,000 project interest forms have been submitted to Ohio.

I have been contacted by the Ohio EPA Northwest District Office with a series of questions concerning our water treatment plant project. These dealt with completing a form for Green Project Determination. One thing to our advantage is the existing pumps are at 56% efficient and will be replaced by 80% efficient pumps. I realize us receiving funding is against great odd but at least this project is still in the hunt. I have heard nothing concerning the Wastewater Treatment Proposal, but as mentioned the Ohio EPA has many projects to review in a short time.

One other item regarding the Green Project Determination it will help that we are installing water meters. This means we will save energy and use less water.

Will be going to Findlay to a meeting with US Representative and Senators regarding stimulus funding.

Last item. I need a motion to approve DP &L to set one pole for power feed to the Water Plant. (three phase)

Motion McKee. Second Pontsler. Gehle called for the question.

McKee = y, Pontsler = y, Gehle = y. Steiner = y. Passed 4 yes.