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Rockford Ohio Council
RECORD OF PROCEEDINGS:

Council called to order by Mayor – Amy Joseph on July 18, 2023

at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson,

Rick Shindeldecker, Mary Beougher, Chris Heitkamp.   

 

Also attending:   Ross Finke, Sandy Schaffner, Robbie Peel, Marge Gehle, Cheif Stetler, Patrolman May, Erin Gardner of the Daily Standard.

                                                                                                                                   

Motion Beougher.  Second Searight to accept the agenda as orders of the day. Stephenson called for the question.   Beougher = y, Searight = y, Stephenson = y, M Heitkamp = y, Shindeldecker = y, Heitkamp = yes.  Passed 6 yes.

 

Motion Searight.  Second Shindeldecker to accept the minutes from the June 18, 2023 council meeting as presented.  Heitkamp called for the question.   Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes. 

 

 

Visitors to Address Council:

 

* Note deadline for council agenda the Friday before council at 4 pm.  *

                        ***  time limit 5 minutes  ***

 

Mayor’s Report and Correspondence: 

 

Introduction of new patrolman – Caden May.    Welcome – been on duty for 2 weeks and is doing a good job – per Chief Stetler.

 

Pond Improvement plans include – a pavilion with storage area and restrooms.  Will be getting some quotes.    Similar to size of the Veterans Memorial pavilion for reference.

 

Mayor noted receipt and review of Mayors Court pay in

and bank statement.

Community Announcements and events:

 

Tuesday – August 8th – State Special Election -  Community Building

ISSUE 1 – Proposed Constitutional Amendment

 

                                                                                                               

Village Administrator’s Report – Aaron Temple  

 

New water tower -  coming along and they are making up for lost time.   Fab crew moving out and paint crew moving in.   Once paint is done we will begin testing, disinfecting and working on getting electrical completed.  Still looking at October 15th completion date.

 

South tower rehab ---- crew should be arriving August / September time frame.

 

WWTP --- seeing improvements every day --- smells sometimes faint but overall good success with processes.

 

Good news – liability insurance went down $600.

 

We’ve had some construction debris and other dumping behind the village hall so we will have to install some cameras so the individuals can be caught and fined.

 

Received  needed asphalt grindings to use as base for new storage facility.  Saving about $4,000 – will be working on concrete this week and next.

 

Have been in discussions regarding the properties around the new water tower close to the park.  Proposing we sell a couple of lots – stipulations for new housing – and put those funds towards the subdivision.     These lots would be ready to go.  Can discuss more in committee regarding building requirements that would need to be met and making a final decision.    This would be a way we can get more funds towards the sub division development.   We are getting questions about the next phase --- we need to keep the subdivision moving forward.  

 

Complaints about wild animals near vacant homes.   One is being addressed the other we are researching to find official ownership.

Committee Reports:

 

Finance Committee:   Ron Searight – President

 

Motion Shindeldecker.  Second Stephenson to pay the bills as presented

Bills – 06/30/2023 - $35,307.70

Bills – 07/18/2023 - $223,966.38 – most is water tower project grant funds

Heitkamp  called for the question.   Shindeldecker = y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Motion Beougher to accept the Mayors Court pay in $101.  Second Stephenson.  Searight called for the question.   Beougher = y, Stephenson = y, Searight = y, M Heitkamp = y, Shindeldecker = y, Heitkamp = y.  Passed 6 yes.

 

Motion Stephenson to approve the monthly financial reports.  Second Heitkamp.  Shindeldecker called for the question.   Stephenson = y, Heitkamp = y, Shindeldecker = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank statement, comparison report for the water, sewer, and income tax.

 

Motion Shindeldecker to approve supplemental appropriations to date.  Second Heitkamp.  Searight called for the question.  Shindeldecker = y, Heitkamp = y, Searight = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes.

 

Motion Shindeldecker to approve additional purchase orders and 3rd quarter BC.  Second Stephenson.  Beougher called for the question.   Shindeldecker = y, Stephenson = y, Beougher = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Quarterly transfer to Franklin St. Fund  --- 3rd quarter – September 5th meeting.   We will review finances and make decision.

 

ORDINANCE NO. #01-23

AN ORDINANCE LEVYING ASSESSMENTS FOR UNPAID PROPERTY MAINTENANCE FEES, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/2023

2nd reading – 06/20/2023

3rd reading – 07/18/2023

 

Motion Shindeldecker.  Second Stephenson.  Searight called for the question.   Shindeldecker = y, Stephenson = y, Searight = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

 

 

ORDINANCE 02-23                                   

AN ORDINANCE ESTABLISHING SALARIES FOR MAYOR AND COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, REPEALING ANY ORDINANCES  INCONSISTENT THEREWITH, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/2023

2nd reading – 06/20/2023

3rd reading – 07/18/2023

 

Motion Shindeldecker.  Second Heitkamp.   Beougher called for the question.  Shindeldecker = y, Heitkamp = y, Beougher = y, M Heitkamp = N, Searight = y, Stephenson = y.  Passed 5 yes.

 

 

Rules Committee:    Marcas Heitkamp

Updates to Employee Handbook - 

 

2.0  Hiring process

 

1.  Job posting will be published on appropriate job boards, newspapers and/or social media.

2.  The appropriate committee, as well as any necessary employees, will host interviews with qualified applicants.

3.  After interviews committee members, any employees involved in the interview process, mayor and remaining council members will hold meeting to decide:

a.   Which applicants would be suitable to fill the job posting

b.   Rank all applicants that were decided to be suitable for position

            c.   Vote on applicants that were deemed suitable

4.  Job will be offered to applicants in descending order based off ranking from step 3

5.  After the job is accepted by applicant notify all other applicants that they were not selected with any necessary feedback if applicable.

a.         If no suitable candidates accept the position the process will start  again at step 1.

6.   After the job is accepted and all other applicants are notified at the next           council meeting the new employee will be announced along with any other pre-employment requirements and obligations.

 

 

Motion Searight to approve update to Employee Handbook.  Second Heitkamp.  Stephenson called for the question.   Searight = y, Heitkamp = y, Stephenson = y, M Heitkamp = y, Beougher = y, Shindeldecker = y.  Passed 6 yes.

 

 

Service Committee: Mary Beougher -

 

Have a call into Vantage regarding the gazebo and bridge project.

 

Complaint ---  Sidewalk on Columbia St beside Holeshot – needs to be fixed.

 

Safety Committee:   Chris Heitkamp

 

Economic Development Committee:  Rick Shindeldecker

 

Reminder - RADC Committee meeting will be July 24th at 7 pm – Library basement. 

 

 

Public Utilities Committee:  Luke Stephenson

 

Old Business:

 

New Business:

 

Chief Stetler -   Golf Cart sale ---  do not plan to continue using it.   Just taking up storage that could be used for something else.   With council permission will get some feelers to sell to another entity.     All council in agreement if another entity is interested – sell it.

 

Beougher – Concerns:   Gold Carts are being driven by children --- reminder to the community that we have rules and the first rule is MUST be driven by a licensed driver.    Violators (parents) will be fined if you are letting children drive golf carts.    Will put out a Facebook post and reminder on the next water bills.

 

Beougher – would like to schedule a service committee meeting on August 1st at 7 pm.

 

Heitkamp ----questions if the village is considering a dog park?   Response – who wants to clean up poo??   Already people walking their dogs let dogs do their business in other people’s yards and don’t clean it up.      Don’t think we want to go down that route or get in the business of cleaning up after someone else’s dogs.

 

Shindeldecker -   Concerns on the park entrance going in towards the concession stand.   Is it possible to widen the entrance?    There is really only room for one car in or one car out.     Will go down and assess the situation and see what can be done. 

 

Searight --- meeting with Fire Department --- voiced concerns about fire alarm and hydrants in the Village Hall area.  

 

Searight --- The Village covers the insurance costs for Rockford Rec, Community Days, and Historical Society.     Need to make sure financials from all these organizations are kept on file.     

 

M Heitkamp ---- why isn’t the Best Brewery in Northwest Ohio selling their beer at Rockford Community Days?       Did have year before --- there are some things that need to be worked out but should be available in future events.  Will work out better now that they are canning own beer.

 

 

Meeting adjourned    8:03   pm 

 

 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 

 

Rockford Ohio Council
RECORD OF PROCEEDINGS:

 

Council called to order by Mayor – Amy Joseph on May 16, 2023

at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson,

Rick Shindeldecker, Mary Beougher, Chris Heitkamp.   

 

Also attending:   Ross Finke, Robbie Peel, Marge Gehle, Srgt Stetler,

Chief May, Francis Schaffner and Erin Gardner of the Daily Standard.

                                                                                                                                   

Motion Searight.  Second M Heitkamp to accept the agenda as orders of the day

Shindeldecker called for the question.    Searight = y, M Heitkamp = y, Shindeldecker = y, Stephenson = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

Motion Heitkamp.  Second M Heitkamp to accept the minutes from the May 2, 2023 council meeting as presented.     Beougher called for the question.  Heitkamp = y, M Heitkamp = y, Beougher = y, Searight = y, Stephenson = y, Shindeldecker = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

* Note deadline for council agenda the Friday before council at 4 pm.  *

                        ***  time limit 5 minutes  ***

 

Mayor’s Report and Correspondence: 

 

Received and reviewed Mayors Court pay in and bank statement.

 

 

Community Announcements and events:

 

Monday – May 29th – Village office closed for Memorial Day

 

Friday / Saturday June 16/ 17 – Rockford Community Days / Art Festival

Car Show, “Cooler” Quarter Auction. Magician, Parade, Food, Rides,

Fireworks  --- Kids – Special guests include Rubble from Paw Patrol, Dino Reggie the T-Rex and Kevin the Pterodactyl  😊

 

                                                                                                                   

 

Village Administrator’s Report – Aaron Temple  -

 

OPWC – we have qualified for grant funds in the amount of $500,000 plus some loan options if needed for the Franklin St. project.

 

Update WWTP – we are reducing odors with the new process.  We will continue to monitor.

 

Ground work has started for the New Water Tower – hopefully they can get back on the original schedule.  (site location – former trailer park)

 

Sale of the building beside the office has been completed.   The new owner is Jason Rollins with Rockford Cabinets.

 

Time has expired for the Wildfire Bar – property left after fire has been condemned / letters sent and we have not received any contact/or information as to clean up status.  Therefore, the Village will take care of the problem and assess the costs to the property taxes.     Demo of what is left may start this week. 

 

Previous home that was condemned has come into compliance and is looking very nice – new windows, doors, roof – they will be looking to getting water services in the next couple of weeks.   We like the improvements and they are doing a great job. 

 

Mailing 15 lawn maintenance notices this week.   Property owners will have 7 days to come into compliance.   We do not have time to mow all these properties, but we will if we have to.    We will not send additional letters to these 15 properties.  

 

Reminder --- we appreciate those that are mowing consistently but also remember all trimming needs to be kept up also. 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion Beougher.  Second Stephenson to pay the bills as presented - $113,079.47.   M Heitkamp called for the question.  Beougher = y, Stephenson = y, M Heitkamp = y, Searight = y, Shindeldecker = y, Heitkamp = y.  Passed 6 yes.

 

Motion Stephenson to accept the Mayors Court pay in for $113.  Second Beougher.  Heitkamp called for the question.   Stephenson = y, Beougher = y, Heitkamp = y, M Heitkamp = y, Searight = y, Shindeldecker = y.  Passed 6 yes.

 

Preliminary budget to County Auditor – by July 15th. 

 

Financial audit from the State is beginning – Years 2021/2022- will be receiving some emails / questions – please reply in a timely manner.

 

 

Quarterly transfer to Front St. Fund -  added to agenda so we remember to note the amount of transfer and where the funds are coming from each quarter. 

 

 

Service Committee: Mary Beougher -

 

May 16th - Public Meeting #2 – was held this evening at 7 pm

Brice from Access Engineering gave an excellent report and the status of surveys.  We had almost 100 completed.   This gives our application for additional grant funds a very good chance to get funded.   Thank you to the residents who participated in the survey.   Greatly appreciated and all comments are being reviewed. 

 

 

Still trying to work with Vantage on the gazebo / bridge updates.

 

 

 

Safety Committee:   Chris Heitkamp

 

Held a Safety meeting last week to review applications submitted and pay rates for new Police Chief  --- if all gets approved with the Security Resource Officer position at Parkway.    Interviews to be held last week of May.   Will be getting some interview questions ready.

 

Took a tour of the Water plant -  gave overview of process and safety measures along with EPA checklist.   Impressive process.

 

Also took a tour with Blair at the Sewer Plant -  Blair did a really good job showing the processes and safety measures that are taken in the pits.  You can really tell that Blair takes pride what he does and he has great understanding of the systems.    

 

Was very impressed with both tours.   Good job !

 

 

Economic Development Committee:  Rick Shindeldecker

 

The next RADC Committee meeting will be held on Monday – May 22nd at 7pm at the Rockford Library.   Everyone that attended the community meeting is invited back to this meeting as we process all the information and make plans to move forward.

 

 

Public Utilities Committee:  Luke Stephenson -   

 

Rules Committee:    Marcas Heitkamp

 

Employee Handbook -   Nepotism 2.9

 

Current:

 

The members of the immediate family of current Village employees shall be ineligible for full-time or permanent part-time employment by the Village.

 

For the purpose of this section, immediate family shall be defined as

 

Parents

Grandparents

Children

Grandchildren

Spouse

Siblings; or

Any other person related to the employee by blood or marriage and residing in the same household.

 

 

Suggested Revision:

 

The fundamental goal of the management plan is to mitigate actual and perceived favoritism and conflicts of interest and loyalty by establishing appropriate processes for employment and financial decisions.

 

It is the goal of the village to avoid creating or maintaining circumstances in which the appearance or possibility of favoritism, conflicts or management disruptions exist. The village may allow existing personal relationships to be maintained or employ individuals with personal relationships to current employees under the following circumstances:

 

 

For the purpose of this section, immediate family shall be defined as

 

Parents

Grandparents

Children

Grandchildren

Spouse

Siblings; or

Any other person related to the employee by blood or marriage and residing in the same household.

 

 

No village employee may make, participate in, or attempt to influence employment or other business decisions involving a relative or pressure or cause others to do so.  Therefore, there can be no direct reporting or supervisory relationship between relatives, and all “employment decisions” must be made by others.  If an individual is to be assigned to a position that is under the supervision or control of a relative who has or may have a direct effect on the individual’s progress or performance, or an individual is to be assigned to a position with the same immediate supervisor as a relative, a management plan must be devised and approved by the village council.

 

A management plan is also required when an individual already assigned to a position becomes a relative of a supervisor, subordinate, or someone who works for the same immediate supervisor.

 

Motion Searight.  Second Shindeldecker to approve the proposed updates to the Employee Handbook.  Heitkamp called for the question.   Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes.

 

 

 

 

 

 

 

 

 

 

Old Business:

 

2023 is an Election Year ---   Mayor and 2 council seats.    If interested pick up petitions at the Board of Election with information on how to file to be on the ballot in November.     Deadline  -  August 9th at 4 pm.

 

Numerous complaints on Oak and Race Streets of loose gravel.  – Needs cleaned up as these are main roadways to the park.  

 

 

 

New Business:

 

Discussed –1st meeting in July falls on July 4th – Holiday.   Council agreed that this meeting should be canceled.    We will need to have the preliminary budget approved at the June 20th meeting since we would not meet again before the July 15th meeting.

 

 

 

 

 

 

 

Meeting adjourned 7:48  pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 
 

Paul P. May III Resigns as Rockford Chief of Police
May Named the First School Resource Officer, Ever, for Parkway Schools

 

On Tuesday, June 20, 2023, the Village of Rockford finalized the way for Paul P. May, III to resign from his long-time position as the Chief of Police and become the first-ever school resource officer for Parkway Schools. Councilors have been working on this moment for several months and finalized the change at the meeting.

 

May commented that, as the new SRO, he will help provide a safe and secure learning environment for the students and staff at Parkway Schools. Although he has stepped down as the chief, he will remain a village employee. The school district will pay his compensation.

 

 

 

Congratulations to Paul, his replacement, newly promoted Police Chief Bryan Stetler, and a new recruit, Paul May’s son, Caden May, as a patrolman for Rockford.

 
 
 

Rockford Ohio Council
RECORD OF PROCEEDINGS:

 

Council called to order by Mayor – Amy Joseph on June 20, 2023

at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson,

Rick Shindeldecker, Mary Beougher, Chris Heitkamp.   

 

Also attending:   Ross Finke, Robbie Peel, Marge Gehle, Srgt Stetler,

Chief May, Ashley Stetler, Loren Shindeldecker, Erin Gardner and Abby Miller of the Daily Standard.

                                                                                                                                   

Motion Stephenson.            Second Shindeldecker       to accept the agenda as orders of the day. Beougher called for the question.   Stephenson = y, Shindeldecker = y, Beougher = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion Searight. Second Stephenson    to accept the minutes from the June 6, 2023 council meeting as presented.  Heitkamp called for the question.    Searight = y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Beougher = y, Shindeldecker = y.  Passed 6 yes.

 

Visitors to Address Council:

 

* Note deadline for council agenda the Friday before council at 4 pm.  *

                        ***  time limit 5 minutes  ***

 

Mayor’s Report and Correspondence: 

 

Community Days --- was a picture perfect weekend.  Thanks to all those who made the event possible – volunteers and donations all greatly appreciated.

 

Mayor noted receipt and review of Mayors Court pay in and bank statement.

 

Community Announcements and events:

 

July 4th – Village office closed for Holiday and council meeting cancelled.

Next regular meeting will be July 18th at 7:30 pm

                                                                                                               

Village Administrator’s Report – Aaron Temple  - absent

 

 

Committee Reports

Finance Committee:   Ron Searight – President

 

Motion Shindeldecker.  Second Stephenson to pay the bills as presented

 $ 75,384.87.  Beougher called for the question.  Shindeldecker = y, Stephenson =y, Beougher = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion Shindeldecker to accept the Mayors Court pay in $71.00.  Second Stephenson.  M Heitkamp called for the question.   Shindeldecker = y, Stephenson = y, M Heitkamp = y, Searight = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

Public Hearing  - 2024 Budget was held June 20th at 7 pm

 

Motion Stephenson to approve the 2024 Preliminary Budget as presented and forward to the County Auditor.  Second Heitkamp.  Shindeldecker called for the question.   Stephenson = y, Heitkamp = y, Shindeldecker = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Quarterly transfer to Franklin St. Fund  --- 3rd quarter – September 5th meeting.   We will review finances and make decision.

 

ORDINANCE NO. #01-23

AN ORDINANCE LEVYING ASSESSMENTS FOR UNPAID PROPERTY MAINTENANCE FEES, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/2023

2nd reading – 06/20/2023

 

 

ORDINANCE 02-23                                   

AN ORDINANCE ESTABLISHING SALARIES FOR MAYOR AND COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, REPEALING ANY ORDINANCES  INCONSISTENT THEREWITH, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 06/06/2023

2nd reading – 06/20/2023

 

Rules Committee:    Marcas Heitkamp

 

Updates to Employee Handbook - 

 

2.3  Probationary Period for New Employees

All new village employees are on a probationary basis until the 6-month mark.  The probationary period should be viewed as the final step in the hiring process designed to allow the new employee to demonstrate his or her aptitude for their position.  During the probationary period supervisors will evaluate each probationer’s aptitude for their respective position taking into consideration topics including but not limited to job performance, conduct and character.  At the conclusion of the probationary period the supervisor will take a holistic approach to determine the probationer’s competence and continued employment with the Village of Rockford. If the annual salary adjustment is granted during an employee’s probationary period, that employee will not be eligible for salary adjustment.

 

Mistakes are often a normal part of the on-boarding process but the frequency and ability to learn from those mistakes are what will be taken into account.  However, misconduct and lapses in character, such as lying, or similar conduct are not acceptable and may result in the immediate end of the probationary period.

 

Motion to approve update Searight.  Second Shindeldecker.  Beougher called for the question.  Searight = y, Shindeldecker = y, Beougher = y, M Heitkamp = y, Stephenson = y, Heitkamp = y.  Passed 6 yes.

 

2.4.1     SRO Position – Non Benefit Position

Once an officer is assigned to a Security Resource Officer (SRO) position- upon the effective date - the officer will be working a 260-day work schedule that correlates with the school system.  Therefore, the officer will no longer receive traditional employee benefits such as accrued sick time, vacation time or personal time.  Sick time will be frozen until the time of retirement and be paid out according to the employee handbook.  Accrued vacation time will either be used by the effective date beginning the new school schedule or will be paid out as unused vacation time at the end of the year. Any personal time that was received at the beginning of the year would be forfeited.

 

Motion to approve update Searight.  Second Shindeldecker.  Heitkamp called for the question.  Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Stephenson = y.  Beougher = y,

 

Service Committee: Mary Beougher -

 

Question regarding funding for Franklin Street -  the application was due June 14th and we should hear something this fall.

 

 

Safety Committee:   Chris Heitkamp

 

Parkway Schools and the Village have a signed contract for the School Resource Officer position  (SRO). 

 

Letter of Resignation from Chief May –

 

I Chief Paul P May III do hereby resign as Chief of Police effective this date – June 20th, 2023 to take the full time Resource Officer position with the Parkway Local Schools.  It has been my greatest honor to serve this community as the Chief of Police for 24 years.  I look forward to my continued service as the newly created School Resource Officer for Parkway Local Schools.

 

Motion Searight to approve – Paul May – letter of resignation as Chief of Police.  Second Shindeldecker.  Stephenson called for the question.  Searight = y, Shindeldecker = y, Stephenson = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

Motion Stephenson to appoint and approve Paul May as the full-time Parkway Security Resource Officer.  Second Searight.  Shindeldecker called for the question.  Stephenson = y, Searight = y, Shindeldecker = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

After several interviews – the Safety Committee is recommending Srgt Stetler to be promoted to the Chief of Police position for the Village.

 

Motion Shindeldecker to promote Srgt Stetler as Chief of Police ---  effective July 1st.

Salary increases $2,970 effective July 1st.

Salary increase with council approval – October 8th - $2,970.

Salary increase with council approval – January 1, 2024 -  $2,970.

 

Second Searight.  Stephenson called for the question.   Shindeldecker = y, Searight = y, Shindeldecker = y, M Heitkamp = n, Beougher = y, Heitkamp = y.  Passed 5 yes.

 

More interviews were held with remaining applications and the Safety Committee is recommending Caden May as the 2nd Shift Patrolman.

 

Motion Searight to approve/ hire Caden May as the 2nd Shift Patrolman at a rate of $21.00 per hour.  Second Stephenson.  Shindeldecker called for the question.  Searight = y, Stephenson = y, Shindeldecker = y, M Heitkamp = n, Beougher = y, Heitkamp = y.  Passed 5 yes.

 

Economic Development Committee:  Rick Shindeldecker

 

Next RADC Committee meeting – Monday – June 26th at 7 pm – Rockford Library.  All are welcome --- don’t need to have a business to get involved.

 

Public Utilities Committee:  Luke Stephenson -   

 

Motion Searight to approve updated WRKD by-laws.  Second M Heitkamp.  Shindeldecker called for the question.   Searight = y, M Heitkamp = y, Shindeldecker = y, Stephenson = y, Beougher = y,  Heitkamp = y.

Passed 6 yes.

 

 

Old Business:

2023 is an Election Year ---   Mayor and 2 council seats.    If interested pick up petitions at the Board of Election with information on how to file to be on the ballot in November.     Deadline  -  August 9th at 4 pm.

 

New Business:

 

Presentation to Paul May --- Thank you on behalf of the Citizen of Rockford for time as Chief of Police.       Swore in Paul May as Rockford Patrolman.

 

Swore in Bryan Stetler as new Chief of Police. 

 

Congratulations and good luck to both in your new positions.   This was a lot of hard work and many discussions over the last year but we finally have everything ready to go.

 

Several suggestions regarding the pond --- look at putting up several life saving preservers and some cameras at the Community building looking towards the pond.  A Facebook post today – mentioned no life guard on duty, that children should be with an adult and if unable to swim need to be wearing a life jacket. 

 

Meeting adjourned     7:51  pm 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 
 
 
Rockford Ohio Council
RECORD OF PROCEEDINGS:

Council called to order by Mayor – Amy Joseph on March 7, 2023  at 7:30 pm.

Invocation –    Ron Searight

Pledge of Allegiance

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson, Rick Shindeldecker, Chris Heitkamp.     Mary Beougher - absent

Also attending:   Ross Finke, Robbie Peel, Bret Peel, Marge Gehle, Srgt Stetler,

Sandy Schaffner, Chief May, Chris Rasbach, Bill Kincaid and  Erin Gardner of the Daily Standard.

                                                                                                                                   

Motion Searight.  Second Stephenson to accept the agenda as orders of the day

Shindeldecker called for the question.    Searight = y, Stephenson = y, Shindeldecker = y, M Heitkamp = y, Heitkamp =  y.  Passed 5 yes.

 

Motion Shindeldecker.  Second Heitkamp to accept the minutes from the February 21, 2023 council meeting as presented.  Searight called for the question.  Shindeldecker = y, Heitkamp = y, Searight = y, M Heitkamp = y, Stephenson = y.  Passed 5 yes.

 

Visitors to Address Council:

 

* Note deadline for council agenda the Friday before council at 4 pm.  *

                        ***  time limit 5 minutes  ***

 

Marge Gehle – Questioned why Tree City was disbanded and will it be revisited?  Shared the pros and cons of having trees in the tree lawns.   The advantages out weigh the disadvantages.     Pearl St looks awesome with the newly trimmed trees.

 

And regarding Community Days ----  St Teresa will be having their stand again this year – do they get to keep all their proceeds or does some of that go back to Community Days ?   Wasn’t specific in the letter.  Does Community Days pay to rent the community building ?     Answer – regarding the groups participating -  they are required to donate 25% of their proceeds to Community Days.

 

 

Mayor’s Report and Correspondence: 

 

Our thoughts are with those who lost Main St businesses last week due to fire.  We thank the many volunteers who came to help in many ways with the situation.

 

 

Community Announcements and events:

 

St. Teresa Family Fun Night / Talent Show -    March 11th – Rockford Community Building.  Talent acts may include instrumentals, singing, dancing or any other talent one would like to share with the community!

Please text 419-852-7954 or email stteresachurch@bright.net.

 

Shanes Crossing Historical Society Speaker Series  –“World War ll and the Rockford- Willshire Area” presentation by Harrison Frech –  March 20th –

7 pm – Village Office.

 

Village Office closed – March 28th and 29th -   Online Continue education.

 

Lions Club Quarter Auction – April 1st – Rockford Community Building

 

Rockford Fire Department – April 8th - Pancake & Sausage – 6 am – 1 pm

 

Shanes Park – Easter Egg Hunt – April 8th  -  1 pm

 

Rockford Chamber – April 15 - Spring Fling –– Main Street – 10 am – 3 pm

 

Accepting Groups / organizations to participate in 2023 Community Days –

June 16 & 17.   Contact Amy Joseph at 419-953-7874 or

Crystol Rasbach – 702-480-9146

**Proceeds to new shelter house at Shanes Park Pond.**

                                                                                                                       

 

 

Village Administrator’s Report – Aaron Temple  -

 

Waiting to hear back from Brice regarding the subdivision – end of next week.

 

No new updates regarding any of the projects.   Craig will be in contact with water tower construction crew – should be coming in soon.

 

With the terrible event last week – questions have been raised regarding our high service pumps.  We got through ok but we need to invest in getting each pump serviced and cleaned.   Roughly a 3 day turn around for each pump.  Will contact large users about maintenance schedule but shouldn’t interfere with production.   ‘

Also looking ahead as you do with an event like this so that we are more prepared with access to water.  Will be asking permission to install a dry hydrant at pond 3 and also installing one at the park pond. 

 

Wastewater rollover odors --- meeting with Craig  - Wednesday am.

 

The Village offices need some updates – roofing and painting.  Will get some lists together and some quotes to consider.

 

Will be meeting with Stolly on Friday to discuss renewal of health insurance.

 

Getting close to mowing season – would like to get approval to hire Tom Beahrs back as he is experienced, knows the equipment and what needs to be done. 

Will get back to this in old business.  

 

Committee Reports

Finance Committee:   Ron Searight – President

 

Motion Shindeldecker.  Second Stephenson    to pay the bills as presented - $ 47,420.69.  Heitkamp called for the question.  Shindeldecker = y, Stephenson = y, Heitkamp = y,  M Heitkamp = y, Searight = y.  Passed 5 yes.

 

Motion Shindeldecker to approve the monthly financial reports.  Second Stephenson.  Heitkamp called for the question.   Shindeldecker = y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Searight = y.  Passed 5 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank statement, comparison report for the water, sewer, and income tax.

 

Motion Shindeldecker to approve supplemental appropriations to date.  Second Stephenson.  M Heitkamp called for the questions.   Shindeldecker = y, Stephenson = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Motion Shindeldecker to approve additional purchase orders.  Second M Heitkamp.  Heitkamp called for the question.   Shindeldecker = y, M Heitkamp = y, Heitkamp = y, Searight = y, Stephenson = y.  Passed 5 yes.

 

 

 

 

 

 

 

 

 

RESOLUTION NO. 03-23

A RESOLUTION TO APPROVE AND PLACE ON THE

NOVEMBER 2023 GENERAL ELECTION BALLOT

A 2.8 MILL RENEWAL LEVY FOR GENERAL FUND EXPENSES FOR

THE VILLAGE OF ROCKFORD, OHIO

 

Motion Stephenson.  Second Shindeldecker.  M Heitkamp called for the question.  Stephenson = y, Shindeldecker = y, M Heitkamp = y, Searight = y, Stephenson = y.  Passed 5 yes.

 

RESOLUTION NO.  04-23

A RESOLUTION RETAINING THE SERVICES OF ROSS FINKE, AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO BEGINNING APRIL 1ST, 2023,  SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion: M Heitkamp.  Second Shindeldecker.  Stephenson called for the question.  M Heitkamp = y, Shindeldecker = y, Stephenson = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee: Mary Beougher - absent

 

Chamber – Spring Fling – April 15th  - closing down Market to Franklin St.  – some discussion.  Chris will talk to the Post Master to see what time the drivers will be out of the area in order to close the street until 3 pm.

 

 

 

Safety Committee:   Chris Heitkamp

 

Safety committee meeting was held on Tuesday - February 28th at 2:30 pm.  Will be setting up time to check out tree lawns and take safety tour of Water and Sewer plants.  Didn’t work out last week.

 

 

Economic Development Committee:  Rick Shindeldecker

 

The RADC Committee will be holding a community economic development meeting on April 25th at 7 pm – at Shane Hall.   Included in the meeting will be Mercer County Economic Development, Representation from the Commissioners office, Council and local businesses.   

 

 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

So Peachy Clean sponsoring 5K during Spring Fling --- looking at potential routes should have more information at the next meeting.

 

RESOLUTION 05-23

A RESOLUTION AUTHORIZING THE VILLAGE FISCAL OFFICER TO CREATE FUND 5103.  A FUND TO TRACK INCOME AND EXPENDITURES FOR A REHAB WATER TOWER PROJECT.    THE FUND WILL BE CALLED “REHAB WATER TOWER FUND”

 

Motion Searight.  Second Shindeldecker.  M Heitkamp called for the question.   Searight = y, Shindeldecker = y, M Heitkamp = y, Stephenson = y, Heitkamp =  y.  Passed 5 yes.

 

Rules Committee:    Marcas Heitkamp

 

Taking a break for this meeting- nothing at this time.

 

Old Business:

 

2023 is an Election Year ---   Mayor and 2 council seats.    If interested pick up petitions at the Board of Election with information on how to file to be on the ballot in November.     Deadline  -  August 9th at 4 pm.

 

Short discussion on the approval for Tom Beahrs to mow beginning in April at a rate of $1200 per month.  This is same deal as last year. 

 

Motion Searight.  Second Shindeldecker.  Stephenson called for the question.  Searight = y, Shindeldecker = y, Stephenson = y, M Heitkamp = y, Heitkamp = y.  Passed 5 yes.

 

New Business:

 

Motion M Heitkamp to go into Executive Session – Personnel -  time: 7:56pm.  Second Shindeldecker.  Heitkamp called for the question.  M Heitkamp = y, Shindeldecker = y, Heitkamp = y, Searight = y, Stephenson = y.  Passed 5 yes.

 

Motion M Heitkamp  to come out of Executive Session -   time: 8:34 pm.  Second Shindeldecker = y, Heitkamp = y, Searight = y, Stephenson = y.  Passed 5 yes.

 

No action taken.                  Meeting adjourned   8:34 pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 
 

Rockford Ohio Council
RECORD OF PROCEEDINGS:

 

Council called to order by Mayor – Amy Joseph on January 17, 2023

at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson, Mary Beougher, Rick Shindeldecker, Chris Heitkamp.    

                                   

Also attending:   Kathy Taylor, Kristi Schaefer, Robbie Peel, Marge Gehle,

Chief May, Srgt Stetler, Tina Heitkamp and Erin G of the Daily Standard.

                                                                                                                                   

Motion Searight.  Second Shindeldecker to accept the agenda as orders of the day

Stephenson called for the question.  Searight = y, Shindeldecker = y, Stephenson = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes

 

Motion Shindeldecker. Second Searight to accept the minutes from the January 3, 2023 council meeting as presented. Stephenson called for the question.  Shindeldecker = y, Searight = y, Stephenson = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Kathy Taylor – asked if any decisions were made from last visit.   Marcas Heitkamp passed out a spreadsheet of local area community building rates to compare pricing.   Based on this information perhaps we are not charging enough for the building.   We have to sustain and maintain the building and we have many costs coming in the next several years such as painting the outside, new tables and chairs, and a new stove all at rough estimates around $25,000.  A new stove alone is $6,000 to be replaced.  With the daily rate at $250 from the beginning based on inflation at today's rates, we should be charging around $420 instead of $350.    Taylor reported on her research and stated that she called the Health Department and there is not extra cleaning to be done after each rental as there was with regards to covid virus.  M Heitkamp will look into Taylor research and get back with her personally.

 

Marge Gehle – addressed some concerns about the Community Building and Community Days and the finances from the events.   Wondering about Community days this year as it is not on the calendar.  Will the council reconsider having a Tree Committee as her grandsons are interested in volunteering.   One other concern is why are the police allowed to stay in the building during executive session?

 

Thank you – these concerns will be taken into consideration.

 

 

 

Mayor’s Report and Correspondence: 

 

 

Community Announcements and events:

 

 

Dog Tags available at the Village office until January 31st – 4 pm.

 

St. Teresa Family Fun Night / Talent Show -    March 11th – Rockford Community Building.  Talent acts may include instrumentals, singing, dancing or any other talent one would like to share with the community!

Please text 419-852-7954 or email stteresachurch@bright.net.

 

Lions Club Quarter Auction – April 1st – Rockford Community Building

 

Rockford Chamber -  Spring Fling –– Main Street

 

 

 

Village Administrator’s Report – Aaron Temple  -

 

Met with engineering regarding Franklin Street and the subdivision.  We could be looking at doing the next 2 cul-de-sac as will be more cost effective to get both done at the same time -  this would give us 14 – 15 lots  and the final phase would be the last cul-de-sac and the street to connect to Holly Lane. 

 

Lot 10 -  the purchaser has requested to be released from the contract.  If the council is in agreement, it should be fine as Tammy has said she already had requests after we thought the lot had sold.   No funds have been exchanged.  Council in agreement to release the individual from the contract and move forward with finding a new buyer.

 

Once we get final numbers from engineering we will work on Phase 2 lot pricing.   We will have a meeting with Tammy.   She is getting some feedback from appraisers. We can expect it will be some higher but we also know this is an investment in the community and we want the subdivision to keep growing.

 

Franklin St --- OPWC funding done and April CBDG will be submitted in April.

Project should be out to bid between March – July 2024. 

 

Back to Subdivision --- getting estimates on lights.  Increase price of  $270 per light.  With approval would like to order enough to finish the project.  We want everything to match and the pricing is set to increase this Spring.    Council in agreement.

 

Tree Trimming   Pearl St --- have discussed several times would like a decision.  The plan would be to do one street per year.    Pearl St. this year, Franklin St done with project and then First and Second Streets would be done next.  The estimate for Pearl St. – 18 trimmed and 1 to be taken down.  Motion Shindeldecker.  Second Stephenson.  Beougher called for the question.   Shindeldecker = y, Stephenson = y, Beougher = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 6 yes.  Trim the trees !

 

Bills for the next several meetings will be higher -  we are in the process of replacing original parts at the water plant.  Having difficultly getting the exact replacements.  But we have found parts that will work and will be costly as we can’t wait for 6 – 12 months for parts. $480 per part and need 20 and then will need an additional 10 later.

 

Will be getting quotes for demo on State Street -  utilities have been disconnected.  The costs will be assessed to the property tax.

 

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion  Shindeldecker to pay the bills as presented -   

Bills 01/06/2023 = $120,665.51 and Bills 01/17/2023 - $32,527.94.

Second Stephenson.  Heitkamp called for the question.   Shindeldecker = y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Motion Heitkamp to Accept Mayors Court pay in – December = $ 191.00 and January = $ $318.00.  Second Stephenson.  Shindeldecker called for the question.   Heitkamp = y, Stephenson = y, Shindeldecker = y, M Heitkamp = y, Searight = y, Beougher = y.    Passed 6 yes.

 

 

Motion Shindeldecker to approve 2022 yearly financial reports:

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank statement, comparison report for the water, sewer, and income tax.

 

Second Beougher.  Stephenson called for the question.   Shindeldecker = y, Beougher = y, Stephenson = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion Shindeldecker to approve additional 2023 purchase orders.  Second Heitkamp.  Beougher called for the question.   Shindeldecker = y, Heitkamp = y, Beougher = y, M Heitkamp = y, Searight = y. Stephenson = y.  Passed 6 yes.

 

 

Shanes Park - Beginning Year 2022 balance - 7,831.19

 

Park - Year end balance is $8,907.93   

 

** Difference --- gain of $1,076.74

 

 

Held a finance meeting on 01/11/2023 – reviewed funds and balances.  Began discussion on November levy.  Discussed some park needs.  Requested past reports to financial committee to review how much the costs have gone up over the course of several years.   Example salt – increase of $38,000 since 2016.

Was a long meeting and much information was discussed and more to be discussed.

 

 

Service Committee: Mary Beougher

 

Thank you to the Fire Department for invitation to share a meal.  Was a very nice event. 

 

 

Safety Committee:   Chris Heitkamp

 

Economic Development Committee:  Rick Shindeldecker -

 

Watch for more information coming on the subdivision.  

 

 

 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

 

Radio Station Funds for Year end 2022 beginning balance - $ 11,279.28

 

ending balance - $15,195.65      *  Difference gain  $3,916.37.

 

The station is operating efficiently – good job !

 

 

 

Rules Committee:    Marcas Heitkamp

 

•           Community Building Research – given out earlier for council review.

 

•           Proposed Employee Handbook updates 01/2023 – please review for approval at the next meeting.

 

•           2.12 Use of Village Equipment (removed verbiage allowing business and personal use of village equipment.)

 

The use of Village equipment for personal business or private use is prohibited. At no time is it to be used for personal monetary gain. Violators are subject to legal action, as well as disciplinary action, up to and including dismissal.

 

Personal use of telephone lines for long distance toll calls charged to the Village is not permitted.  Long distance calls using credit cards, calling cards or charged to a third party are permissible during scheduled breaks or lunch.

 

Personal use of copiers without payment to the Village is not permitted.  Personal copies are permissible during scheduled breaks or lunch provided that the Village is reimbursed $0.10 per copy.

 

•           4.9 Clothing Allowance ( Boots from every 3 years to 2 years and updated officers to exclude firearms and other types of self defense items)

 

All full-time police officers shall, with approval of the Chief of Police, have up to $700.00 per person per year available for uniform and accessory purchases and uniform cleaning (excluding firearms and other types of self defense items).

 

All full-time and permanent part-time employees, other than police officers, shall, with the approval of the Village Administrator, be able to rent approved uniform items from the Village selected uniform company.  Additionally, the Village will supply other uniform items that cannot be rented (for example t-shirts and sweatshirts), at the discretion of the Village Administrator.  Each full-time employee, other than police officers, shall, with the approval of the Village Administrator, be able to purchase one pair of work boots every two years, not to exceed $200.00.

 

 

 

Old Business:

 

2023 is an Election Year ---   Mayor and 2 council seats.    If interested pick up petitions at the Board of Election with information on how to file to be on the ballot in November.     Need to check deadline date -  usually first week of August.

 

Searight mentioned –33 East – stop sign near Fremont.  Also would like the parking moved back on Franklin Street --- farther off the street.   Trucks seem to obstruct the view even if not on the street --- give us a little more room off street parking.

 

Mayor to Chief --- any updates on issues ---  Giving notice to Market Street property and have another 3 we are working on. 

 

 

 

New Business:

 

Motion Shindeldecker to go into Executive Session – Personnel -  time: 8:09 pm.  Second Heitkamp.  Searight called for the question.   Shindeldecker = y, Heitkamp = y, Searight = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes.

 

Motion M Heitkamp to come out of  Executive Session – time: 8:59 pm -  Second Shindeldecker.  Searight called for the question.   M Heitkamp = y, Shindeldecker = y, Searight = y, Stephenson = y, Beougher = y, Heitkamp =y,  Passed 6 yes.

 

No action taken.

 

Meeting adjourned   9  pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 

 

 

 

Rockford Village RECORD OF PROCEEDINGS:

Council called to order by Mayor – Amy Joseph on January 3, 2023

at 7:30 pm.

 

Invocation –    Ron Searight

Pledge of Allegiance

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson, Mary Beougher, Rick Shindeldecker, Chris Heitkamp.    

                                   

Also attending:   Kathy Taylor, Kristi Schaefer, Robbie Peel, Marge Gehle,

Srgt Stetler, and Erin G of the Daily Standard.

                                                                                                                                   

Motion Searight.  Second Stephenson to accept the agenda as orders of the day

Beougher called for the question.  Searight = y, Stephenson = y, Beougher = y, M Heitkamp = y, Shindeldecker = y, Heitkamp = y.  Passes 6 yes.

 

Motion Shindeldecker  Second Searight to accept the minutes from the December 6, 2022 council meeting as presented.  Heitkamp called for the question.  Shindeldecker = y, Searight = y, Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher =  y.  Passed 6 yes.

 

 

Visitors to Address Council:

Kathy Taylor – appreciates time of each member serving on council.  Discussed concerns regarding pricing of park rentals.  Started back in history about how the funds were donated and the community coming together to build a community building for the park.   Very nice park and a lot of people enjoy coming here.  If the rental prices are unaffordable then the buildings won’t be rented.   If funds are needed why not do fundraisers?     Thanks for time and hope council will consider changing the rates.

Joseph - The building was rented previously in hourly increments that ended up getting abused, therefore the rent was adjusted for a daily rate.

Taylor – other concerns regarding who is responsible for snow removal on sidewalks in the business area.  

Temple --- It is the responsibility of the business owner to clean the sidewalks.  

 

Mayor’s Report and Correspondence: 

 

Assignments of Council committees for 2023

 

Nominations for 2023 Council President –  Nominations for Ron Searight and Luke Stephenson.      The vote – M Heitkamp = Searight, Searight = Stephenson , Stephenson = Searight, Beougher = y Searight, Shindeldecker = Searight, Heitkamp =  Searight.  

 

Motion to appoint Ron Searight as 2023 Council President  – Motion Shindeldecker. Second Beougher.  Stephenson called for the question.   Shindeldecker = y, Beougher = y, Stephenson = y, M Heitkamp = y, Searight – abstain, Heitkamp = y.  Passed 5 yes.   Congratulations Ron !

 

Thank you to the many volunteers who helped light up the park for Christmas.  A very special THANK YOU to Santa, Mrs. Claus and the Grinch for taking time to stop by the park.   Thanks to Rockford Carnegie Library for sponsoring the Grinch, Christmas craft and snacks.  Thank you to Parkway Teachers Association for hot chocolate and cookies…. 

 

•           Need  volunteers to take down the lights  - TBD

 

Thank you to the many donations for the Angel Tree program – the community served 28 families and 111 children.

 

Thank you to many donations for the Adopt a Grandparent program – the community served all residents at Tranquility Nursing Center, Divine ReHab at Shane Hill and those living at Maplewood Assisted living.  Thank you to the Parkway Elementary spare change drive.  We were able to donated larger items to the activity areas for all residents.

 

Community Announcements and events:

January 16th – Village office closed -     Martin Luther King Jr. Day                                                                                                                                                                                                                           

 

Dog Tags available at the Village office until January 31st – 4 pm.

Village Administrator’s Report – Aaron Temple  -

 

Good job and much credit to Blair and Joe working over the holiday weekend with snow removal and helping residents with water issues. 

 

It’s official – the last lot in the subdivision Phase 1 had sold.  We are working with engineering to move forward with the next 7 lots.  Have a meeting schedule to discuss subdivision and Franklin Street.

 

Condemned buildings -  working to get the utilities disconnected.   There is a 4th property that we have contacted the owners and they are planned to take care of their own property by mid summer.

 

We are continuing to work on listing our equipment. 

 

Discussed Pearl Street trees – have received a couple of quotes for council review.  Should make a decision so we can lock in the rates if we are moving forward – 16 – 18 trees to be trimmed.

 

Regarding cold weather --- waterline breaks.  Wondering about our responsibilities of going into homes and businesses.   Village responsibility ends at the meter so we should not be entering homes --- residents will need to call a plumber or whatever professional is needed to fix the problem.   This is a safety issue for our employees.

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion Shindeldecker to approve the bills from 12/15/2022 and 12/22/2022 – finals bills paid for the year.  Second Stephenson.  Heitkamp called for the question.   Shindeldecker = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

 

Motion Stephenson to approve 2023 purchase orders and blanket certificates.  Second Shindeldecker.  Heitkamp called for the question.   Stephenson = y,  Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Finance committee scheduled a meeting – January 11th at 7 pm

 

 

 

 

Service Committee: Mary Beougher

 

Reporting on parking concerns along the street near JAL Leasing – very close to the roadway, which is not safe.   Aaron will look at the maps – if they are near the right of way they will need to move farther off the street.

 

Safety Committee:   Chris Heitkamp

 

Economic Development Committee:  Rick Shindeldecker -

 

Shanes Crossing Subdivision –  - ALL SOLD  –  Phase 1 !   Look forward to more expansion and news regarding the next 7 lots.

 

 

Public Utilities Committee:  Luke Stephenson -   

 

Motion Searight to approve WRKD – 2023 Board Members –

Chris Rasbach, Todd Henkle, Kyle Feasby and Luke Stephenson.  Second Shindeldecker.  Heitkamp called for the question.  Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes.

 

Thank you for a job well done.

 

Rules Committee:    Marcas Heitkamp

 

Will be sending committee new information to review for the next meeting.

 

 

Old Business:

 

New Business:

 

2023 is an Election Year ---   Mayor and 2 council seats.    If interested pick up petitions at the Board of Election with information on how to file to be on the ballot in November.     Need to check deadline date -  usually first week of August.

 

 

 

Meeting adjourned   8:06   pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 
 

Rockford Village Council
RECORD OF PROCEEDINGS:

Council called to order by Council President – Ron Searight
December 6, 2022 at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson, Mary Beougher, Chris Heitkamp.    Rick Shindeldecker absent.

                                   

Also attending:   Sandy Schaffner, Robbie Peel, Marge Gehle, Srgt Stetler, Chief May and Erin G of the Daily Standard.

                                                                                                                                   

Motion Stephenson.  Second Beougher to accept the agenda as orders of the day

M Heitkamp called for the question.  Stephenson = y, Beougher = y, M Heitkamp = y, Heitkamp = y.  Passed 4 yes.

 

Motion Beougher.  Second Stephenson to accept the minutes from the November 15, 2022 council meeting as presented. M  Heitkamp called for the question.  Beougher = y, Stephenson =  y, M Heitkamp = y, Heitkamp = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

Community Announcements and events:

December 7th -    Christmas/ Santa visit at Shanes Park – 6:30 – 8 pm

December 14th – Christmas/ Santa visit at Shanes Park = 6:30 – 8 pm

December 17th - RADC candy cane distribution at the 4 way stop

December 23 – 26th – Village Office closed for Christmas

December 25th -  Together at Christmas – Free Christmas meal @ the Rockford Community Building – 10:30 am – 1pm.  Sponsored by local churches working together to celebrate Christ’s birth.

January 2nd – Village office closed for New Year’s Day.

January 16th – Village office closed -     Martin Luther King Jr. Day                                                                                                                

 

 

Village Administrator’s Report – Aaron Temple  -

 

Water and sewer connections, pressure test and samples for the subdivision / Market St. properties have been done. 

 

Pre-construction meeting for water tower with Access Engineering and Caldwell Tank will take place this week.  Do not expect any changes, but will inform council if any are needed.

 

Still waiting on Access Engineering advise on adding air to the WWTP – we don’t want to mess us the finished product and progress so far.

 

Suck holes along Market Street will be fixed this week.

 

Restrooms at the park – closed for the season.

 

Weather working with us at this time – haven’t had time to work on tool inventory.

 

Sent 3 certified letters for possible demo of structures.  1 property has come into compliance.   The other 2 property owners have not made any attempts to contact us.  December 8th and December 12th will be the deadlines.  After this we will contact gas and electric to have them remove services and begin the process of demo.     On a side note – there are a couple others that will be receiving notifications on violations.

 

Searight --- Thank you to Aaron for leading in getting these properties cleaned up this is progress we want to keep moving forward.   Owners need to be taking responsibility for their properties.

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion Beougher.  Second Stephenson to pay the bills as presented –

$109,016.38.  Heitkamp called for the question.  Beougher = y, Stephenson = y, Heitkamp = y, M Heitkamp = y.  Passed 4 yes.

 

Motion Stephenson to approve the monthly financial reports.  Second M Heitkamp.  Heitkamp called for the question.   Stephenson = y, M Heitkamp = y, Heitkamp = y, Beougher = y.  Passed 4 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank statement, comparison report for the water, sewer, and income tax.

 

Motion Heitkamp to approve supplemental appropriations to date.  Second M Heitkamp.  Stephenson called for the question.  Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher = y,  Passed 4 yes.

 

Motion Heitkamp to approve additional purchase orders.  Second Beougher.  Stephenson called for the question.   Heitkamp = y, Beougher = y, Stephenson = y, M Heitkamp = y.  Passed 4 yes.

 

ORDINANCE 10-22

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31,2023

 

1st reading – 11/01/2022

2nd reading  - 11/15/2022

3rd reading – 12/06/2022

 

Motion M Heitkamp, Second Stephenson.  Heitkamp called for the question.   M Heitkamp = y, Stephenson = y , Heitkamp = y, Beougher = y.  Passed 4 yes.

 

RESOLUTION 12-22

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2023, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion:  Beougher.   Second Stephenson.  M Heitkamp called for the question.  Beougher = y, Stephenson = y, M Heitkamp = y, Heitkamp = y.  Passed 4 yes.

 

* Upcoming meetings – Motion Stephenson.  Second Heitkamp to cancel the December 20th meeting.  Beougher called for the question.  Stephenson = y, Heitkamp = y, Beougher = y, M Heitkamp = y.  Passed 4 yes. 

 

January 3rd – meeting will be an organizational meeting and back to regular meetings January 17th.

 

 

Service Committee: Mary Beougher

 

Thank you to Jeremy and Amy Joseph and other volunteers who helped decorate Shanes Park.  Looks beautiful !   Please take time to drive by and enjoy the beautiful lights and visit Santa on December 7 and December 14th.

 

 

Safety Committee:   Chris Heitkamp

 

Have posted on Facebook the need for Tree Committee members --- have not heard from anyone.

 

Economic Development Committee:  Rick Shindeldecker - absent

 

Shanes Crossing Subdivision –  - 1 Lot left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.      Aaron noted that we are waiting on some firm numbers for the next cul-de-sac – which will give us another 7 lots.      

 

New Business - Opportunity in Rockford, Ohio - 

Corner of Main Street and Columbia Street call RCS Construction

at 419-586-9367. 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

Reminder ---

 

Base water rate increase from $33.00 to $53.00 – Beginning January 2023

 

Village will no longer be sending monthly shut off letters – if not paid in full by the end of each month water services will get shut off - $25 fee will be assessed to the next billing cycle.

 

WRKD updates -     nothing at this time.

 

 

 

 

 

Rules Committee:    Marcas Heitkamp

 

ORDINANCE 11-22

AN ORDINANCE REGARDING CONTROLLING UNCONTROLLED PARKING OF VEHICLES, ESTABLISHING PENALITIES, REPEALING INCONSISTENT LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/1/2022 

2nd reading – 11/15/2022

3rd reading – 12/06/2022

 

Motion Beougher.  Second Stephenson.  M Heitkamp called for the question.  Beougher = y, Stephenson = y, M Heitkamp = y, Heitkamp = y.  Passed 4 yes.

 

Received inventory list from Police Department and front office.   We can push the deadline back to first of year for the rest of information.

 

 

Old Business:

 

Motion Heitkamp to go into Executive session.  Second Stephenson.  M Heitkamp called for the question.   Heitkamp = y, Stephenson = y, M Heitkamp = y, Beougher = y.  Passed 4 yes.  ---- regarding Personnel – Time 7:47 pm

 

Motion M Heitkamp to come out of Executive session. Second Heitkamp.  Stephenson called for the question.   M Heitkamp = y, Heitkamp = y, Stephenson = y, Beougher = y.  Passed 4 yes.  -    Time 8:43 pm

 

No action taken.

 

 

New Business:

 

Searight - The next meeting will be held on January 3rd will be an organizational meeting to set up committees.  Please let Mayor Joseph know if you are interested in changing committees.  We need to be open minded and use our strengths for each committee.  

 

 

Meeting adjourned   8:45   pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 

Rockford Ohio Village Council
RECORD OF PROCEEDINGS:
Tuesday, November 15, 2022

Council called to order by Mayor Amy Joseph, Tuesday, November 15, 2022

at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcas Heitkamp, Ron Searight, Luke Stephenson, Mary Beougher, Rick Shindeldecker, Chris Heitkamp. 

                                   

Also attending:   Robbie Peel, Marge Gehle, Srgt Stetler and Erin G of the Daily Standard.

                                                                                                                                   

Motion Searight.  Second Stephenson to accept the agenda as orders of the day

Beougher called for the question.  Searight = y, Stephenson = y, Beougher = y, M Heitkamp = y, Shindeldecker = y, Heitkamp = y.  Passed 6 yes.

 

Motion Searight.  Second Shindeldecker to accept the minutes from the November 1, 2022 council meeting as presented.   Heitkamp called for the question.  Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

 

 

Mayor’s Report and Correspondence: 

 

Christmas at the Park --- -- 😊 – will finish decorating this

Saturday and Sunday ---- Volunteers needed –  need help to finish hanging lights.

 

Mayor notes receipt and review of Mayors Court pay in

and bank statement.

 

Extend Sympathy to the family of former council member Steve Gehle that passed away recently.   

 

 

 

 

 

 

Community Announcements and events:

 

November 23& 24 & 25 – Village office closed for Thanksgiving

 

November 26th – Small Business Saturday – Shop Small ~~ Shop Local

 

November 27th – Rockford Parade of Lights -  6 pm ~ help us welcome Santa to Shanes Park.  Parade route – Franklin St to Front St to Santa’s house at the park.   If interested in participating contact Mayor Joseph or Village Office.    All are welcome

 

December 23 – 26th – Village Office closed for Christmas

 

December 25th -  Together at Christmas – Free Christmas meal @ the Rockford Community Building – 10:30 am – 1pm.  Sponsored by local churches working together to celebrate Christ’s birth.

 

 

Village Administrator’s Report – Aaron Temple  -

 

Access Engineering will be attending the district OPWC meeting to help us secure 1 million in grants and loans for the Franklin St project.

 

Access Engineering working on hard numbers to move forward with the next Phase of the subdivision --- adding an additional 7 lots.

 

Have asked Access Engineering to do some research on adding some higher power aerators to the waste water ponds.  We don’t want to mess up what improvements have been made but we are working to continue to decrease odors as much as possible.   Our testing is good and we continue to process clean water going back to the river.

 

EPA continues to promote Asset Management programs.  We will be going to Ft. Recovery to see how their GSI system is working.  Looking at costs of 17,000 + to get up and running.   This program takes our maps and combines them with hydrant locations, water meter locations, curbs etc..   This gives the ability see all the information/infrastructure one location in an electronic version. 

 

 

 

 

 

We have contacted by certified mail – 3 property owners that have homes that are in a state of disrepair.      They will have time to come into compliance or the homes will be condemned and the village will pay to have them taken down.   The costs to take down would then be assessed to the property tax.    This is a lack of pride in the community and disrespectful to neighbors. 

 

Leaf pick up  - final day will be Tuesday – November 22.    After that – residents are welcome to dispose of leaves in the grass clippings bin behind the village office.

 

Mailboxes ---  need to be set properly or will potentially be hit with snow plows.  They should not be leaning over the curb.   We will work on getting some sort of notice to those that are not properly set.

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion Shindeldecker.  Second Stephenson to pay the bills as presented –

$17,448.97.  Searight called for the question.  Shindeldecker = y, Stephenson = y, Searight = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

Motion  Shindeldecker to accept the Mayors Court pay in $ 70.  Second Stephenson.  Heitkamp called for the question.   Shindeldecker = y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Finance committee meeting was held on 11/09/2022 -  Discussed the following:   Subdivision plans -  moving forward working on getting hard numbers to work with.  This will give us additional 7 lots.   Also approved the standby pay to be 8 hours of the employees pay or 8 hours of comp time. 

 

ORDINANCE 10-22

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31,2023

 

1st reading – 11/01/2022

2nd reading  - 11/15/2022

 

 

Service Committee: Mary Beougher

 

Noted crosswalk updates.

 

Safety Committee:   Chris Heitkamp

 

 

Have posted on Facebook the need for Tree Committee members --- have not heard from anyone.    Requirements – volunteers, several meetings per year and help with trimming and planting trees.

 

Follow up on Pearl Street trees --- not seeing a problem. 

 

 

Economic Development Committee:  Rick Shindeldecker

 

Shanes Crossing Subdivision –  - 2 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.        

 

New Business - Opportunity in Rockford, Ohio - 

Corner of Main Street and Columbia Street call RCS Construction

at 419-586-9367. 

 

Next finance meeting would like to extend invitation to Marcas since he is also on the Economic Development committee.

 

 

Public Utilities Committee:  Luke Stephenson -   

 

 

Reminder ---

 

Base water rate increase from $33.00 to $53.00 – Beginning January 2023

 

Village will no longer be sending monthly shut off letters – if not paid in full by the end of each month water services will get shut off - $25 fee will be assessed to the next billing cycle.

 

WRKD updates -     

 

 

 

 

 

 

 

 

 

 

 

Rules Committee:    Marcas Heitkamp

 

Recommendation to update some policy guidance  - includes the pay rates for standby pay.

 

4.3 - Overtime

4.4 – Standby time

4.5 – Callout pay

 

Motion:  Searight.  Second Shindeldecker.   Heitkamp called for the question. 

Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y,  Stephenson = y, Beougher = y.  Passed 6 yes.

 

 

ORDINANCE 11-22

AN ORDINANCE REGARDING CONTROLLING UNCONTROLLED PARKING OF VEHICLES, ESTABLISHING PENALITIES, REPEALING INCONSISTENT LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/1/2022 

2nd reading – 11/15/2022

 

Would like to see an inventory list of all tools / equipment with value of $150 replacement cost.  We need to keep track of items we have and / or may not need any longer.  We also need to keep an updated list for insurance purposes.  Should have everything in a spreadsheet format by first of the year.    Insurance company already has listed the large dollar equipment and vehicles.

 

 

Old Business:

 

Race and Market street  - update on pot holes.

 

Pearl / Franklin street light still not working.

 

 

 

New Business:

 

 

Meeting adjourned    8:00   pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 

Rockford Ohio Village Council
RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph, Tuesday, November 1, 2022 at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   Marcus Heitkamp, Ron Searight, Luke Stephenson, Mary Beougher, Rick Shindeldecker, Chris Heitkamp. 

                                   

Also attending:   Sandy Schaffner, Robbie Peel, Marge Gehle, Chief May, Srgt Stetler and Erin G of the Daily Standard.

                                                                                                                                   

Motion Searight.  Second Stephenson to accept the agenda as orders of the day

Shindeldecker called for the question.  Searight = y, Stephenson = y, Shindeldecker = y, M Heitkamp = y, Beougher = y , Heitkamp = y.  Passed 6 yes.

 

Motion Searight.  Second Stephenson to accept the minutes from the October 18, 2022 council meeting as presented.   Shindeldecker called for the question.  Searight = y, Stephenson = y, Shindeldecker = y, M Heitkamp = y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

Congratulations to Rockford’s Citizen of the Year -  Karla Butler. 

One of the greatest gifts –the giving of your time --- Thank you Karla for all you do through Helping Hands Thrift store and Parkway Food Pantry. 

 

Thank you to the Rockford Chamber for sponsoring and promoting Fall Fest – was a perfect day for an event.

 

Christmas at the Park --- Volunteers needed -- 😊.   Will plan a decoration day on Sunday – November 6th at 2 pm.

 

Santa arrives on Sunday – November 27th ---  looking at having a Light Parade.

 

 

Community Announcements and events:

 

November 4th – St. Teresa Chili Supper – Community building

4:30 – 7 pm – All are welcome !  Free will donations accepted.

 

November 5th –  Lions Club Pork Chop Dinner fundraiser

    Night at the Races –  Community building

 

November 8th – General Election – Community building

 

November 26th – Small Business Saturday

 

December 25th – Together at Christmas – sponsored by local churches.

                        Free meal – All are welcome – Community building.

 

Village Administrator’s Report – Aaron Temple  -

 

It’s possible that the South Water tower rehab will be overlapping with the New Water Tower construction.  We may need to rely on the Old Tower for approx.. 30 days or so.  If so, we will need to have someone on call to do nightly checks so we don’t run into any issues.

 

Leaf pick up continues – reminder please don’t put leaves around mail boxes, light poles and trees --- this makes the pick up take longer than necessary. 

 

We have noticed some of the mail boxes are leaning towards the street --- residents will want to get these fixed before snow comes down and so that our plows don’t take out your mail box. 

 

This is the last week of deodorizing at the wastewater treatment plant --  We think the odors were considerably less this year and will continue the process beginning again in the Spring. 

 

Selling 2 more lots at the subdivision gives us only 2 lots available to sell.  While we can’t complete Phase II since estimates came in at 1.5 million – we are going to look at options for the next culdeac.  Will need to have a finance meeting to figure how to move forward with the project.

 

 

 

 

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion Shindeldecker         . Second Heitkamp to pay the bills as presented –

$ 8,162.47.  Beougher called for the question.    Shindeldecker = y, Heitkamp = y, Beougher = y, M Heitkamp = y, Searight = y, Stephenson = y.  Passed 6 yes.

 

Motion Shindeldecker to approve the monthly financial reports.  Second Stephenson.  Heitkamp called for the question.  Shindeldecker =y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank statement, comparison report for the water, sewer, and income tax.

 

Motion Shindeldecker to approve supplemental appropriations to date.  Second Stephenson.  Heitkamp called for the question.   Shindeldecker = y, Stephenson = y, Heitkamp =y, M Heitkamp = y, Searight = y, Beougher = y.  Passed 6 yes.

 

Motion Shindeldecker to approve additional purchase orders. Second Stephenson.  Beougher called for the question.  Shindeldecker = y, Stephenson =y, Beougher = y, M Heitkamp = y, Searight = y, Heitkamp = y.  Passed 6 yes.

 

Motion Shindeldecker to approve  - 2023 Pay Schedule.  Second Beougher.  Heitkamp called for the question.   Shindeldecker = y, Beougher = y, Heitkamp = y, M Heitkamp = y, Searight = y, Stephenson = y.  Passed 6 yes.

 

 

 

ORDINANCE 10-22

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31,2023

 

1st reading – 11/01/2022

 

 

Finance committee meeting scheduled for Wednesday – November 9th @ 7 pm.

 

 

 

 

 

 

Service Committee: Mary Beougher

 

Motion Searight to approve Amy Joseph as the Park Manager for Year 2023.  Second Stephenson.  Heitkamp called for the question.   Searight = y, Stephenson = y, Heitkamp = y, M Heitkamp = y, Beougher = y, Shindeldecker = y.  Passed 6 yes.

 

Motion Shindeldecker to approve Lori Burtch – cleaning Park buildings beginning November 2022.  Second Stephenson.  Searight called for the question.  Shindeldecker = y, Stephenson = y, Searight = y, M Heitkamp =y, Beougher = y, Heitkamp = y.  Passed 6 yes.

 

 

Safety Committee:   Chris Heitkamp

 

Safety Committee meeting was held  at 7 pm before council meeting – discussed:  the need for part time patrol – schedule – hours and coverage - and will put that on hold for now.

 

Steve Gehle has resigned from the Tree Committee --- We need volunteers ~~  if no one steps forward we will no longer have need of a tree committee or continue being a Tree City.

 

Light has been fixed on 118 / 33 – thank you.  Several questions on Pearl Street trees needing trimmed.  Recommended checking it out and getting a quote to see how much it will cost for trimming the branches back so they are not hanging over the street.

 

Economic Development Committee:  Rick Shindeldecker

 

Shanes Crossing Subdivision –  sold another 2 lots - 2 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.        

 

New Business - Opportunity in Rockford, Ohio - 

Corner of Main Street and Columbia Street call RCS Construction

at 419-586-9367. 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

Base water rate increase from $33.00 to $53.00 – Beginning January 2023

 

Village will no longer be sending monthly shut off letters – if not paid in full by the end of each month water services will get shut off - $25 fee will be assessed to the next billing cycle.

 

WRKD updates -     had a meeting last Saturday.  We are looking at ways to get more name recognition – mailers, t-shirts, etc.  As has been discussed some improvements to the studio.

 

DORA -  previous weekend at Fall Fest was the first event.  Went well.

 

Rules Committee:    Marcas Heitkamp

 

In reviewing the Employee Handbook --- recommendation to update some

Verbiage and policy guidance  - information will be presented.

 

4.3 - Overtime

4.4 – Standby time

4.5 – Callout pay

 

Had some discussion with committee members Luke and Chris – some of the verbiage is outdated or no longer following processes.  Will be looking at 1 or 2 sections each month.  Review necessary / recommended changes.  Then vote at the next meeting.  Looking at over the next year completing the project – going slow and reviewing each section.  Once completed we will have an updated handbook for council approval.    Reviewed information that was presented – high lighted sections are updates or changes.

 

Will be reviewing call out procedures and when it’s an emergency vs random requests.  We are more than willing to help, but we need to re-establish boundaries. Employees that are off work should have quality time off and should not be getting called randomly when off the clock with non emergency issues that can be handled during office hours.  If residents have an emergency – YES call 911 and help will come.     

 

Reviewed the presented material and made some changes.   Marcas will update and send out copies.   Please review as this will be on the next agenda -  if you have questions or comments – direct to Marcas.

 

Parking Ordinance has been updated and given a new number – please review. Will be on the next agenda.

 

Old Business:

 

 

 

 

 

 

 

 

New Business:

 

Motion Searight.  Second Shindeldecker to approve the Parade of Lights parade on Sunday – November 27th – time to be determined route will be down Franklin Street to Front Street to Shanes park.  Heitkamp called for the question.  Searight = y, Shindeldecker = y, Heitkamp = y, M Heitkamp = y, Stephenson = y, Beougher = y.  Passed 6 yes.

 

Motion M Heitkamp to go into Executive Session.  Second Shindeldecker.  Searight called for the question. M Heitkamp = y, Shindeldecker = y, Searight = y, Stephenson = y, Beougher = y, Heitkamp = y.    --- Time 8:25  - regarding Personnel

 

Motion Searight to come out of Executive session.  Second M Heitkamp.  Shindeldecker called for the question.   Searight = y, M Heitkamp = y, Shindeldecker = y, Stephenson = y, Beougher =  y, Heitkamp = y.  Passed 6 yes.  – Time 8:51

 

 

No action taken

 

 

 

Meeting adjourned    8:51   pm 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer

 

 
 
 

Rockford Ohio Village Council
RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph, Tuesday, April 19, 2022 at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:  Ron Searight,  Luke Stephenson,  Mary Beougher, Brad Now,  Chris Heitkamp.    Jessica Yoder – absent (coaching)

                                   

Also attending:   Erin G from the Daily Standard, Srgt Stetler, Robbie Peel, Marge Gehle, Sandy Schaffner.

                                                                                                                                   

Motion Stephenson  Second Now to accept the agenda as orders of the day.       

Beougher called for the question.  Stephenson = y, Now = y, Beougher = y, Searight = y, Heitkamp = y.   Passed 5 yes.

 

Motion Searight.  Second Stephenson to accept the minutes from the April 5, 2022  council meeting as presented.    Beougher called for the question.  Searight = y, Stephenson = y, Beougher = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Visitors to Address Council:

Mayor’s Report and Correspondence: 

 

Mayor notes receipt and review of Mayors Court pay in and bank statement.

Community Announcements and events:

 

Wednesday – April 20th --  Rockford Chamber and First Financial Sponsoring  - Financial Wellness presentation - Developing a Business Plan at 5:30 pm at the Rockford Library. Look for registration information soon.  *** In this workshop, participants will learn the eight parts of a business plan and what to consider when writing a business plan. At the end of the workshop, business owners will have a blueprint or first draft of a business plan.

 

Saturday – April 30th – Chamber Spring Fling – Main Street

 

Saturday – April 30th – Parkway Prom – High School

 

Tuesday – May 3rd  - Primary Elections held at the Rockford Community Building.

 

 

Village Administrator’s Report – Aaron Temple  -

 

The company that did the chip and seal came back to go over several areas – sealed some cracks and fix a couple pot holes.

 

2’ tile collapse – has been temporarily repaired.  This area will need completely redone as the old clay tile will need to be removed and replaced. In order to do accomplish that we will need to cut into the street to remove and replace about 300’ of tile.  Will be costly but needs to be done.

 

The South tower inspection has been moved back to May 9th. 

 

Water plant media / softeners – are being evaluated  - plant is 12 years old and we need to do periodic inspection of parts and processes in order to maintain our investment.

 

Installed 3 diffusers at the wastewater treatment plant – this oxygenates the water in order to keep odors at a minimum.   

 

Holly Lane is re-opened – trying a new patching process to see how it works.  Pricing is similar to concrete but less man hours for repairs.  

 

New water tower --- bids going out June / July.   Contract completed date is October 2023.

 

Searight asked about getting some sand bags ready for road closed signs --- with high winds signs kept blowing over.

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion  Stepheson.  Second  Now to pay the bills as presented – $ 17,439.68.

Heitkamp called for the question.    Stephenson = y, Now = y, Heitkamp = y, Searight = y, Beougher = y.  Passed 5 yes.

 

Motion Stephenson to accept Mayors Court pay in - $440.00.  Second Beougher.  Now called for the question.   Stephenson = y, Beougher = y, Now = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

Had a Finance meeting tonight at 7 pm to interview person interested in cleaning the Community building -  discussed pay, training and job duties.

 

Motion Stephenson.  Second Now to hire Aleena Nasser to cleaning the community building after events.  Heitkamp called for the question.   Stephenson = y, Now = y, Heitkamp = y, Searight = y, Beougher = y.  Passed 5 yes.

 

RESOLUTION 05-22

A RESOLUTION ESTABLISHING FRANKLIN STREET RECONSTRUCTION FUND #4912, AND DECLARING AN EMERGENCY.

 

Motion: -- Now.  Second Stephenson.  Beougher called for the question.  Now = y, Stephenson = y, Beougher = y, Searight = y, Heitkamp = y.  Passed 5 yes.

 

American Rescue Funds – project / discussion -   had been discussed some previously to invest these funds for the benefit of the community and put towards the water tower project.   We need to have matching funds and infrastructure is one of the items that funds can be used for. 

 

Motion Searight.  Second Stephenson to allocate the American Rescue Funds towards the water tower project.  Heitkamp called for the question.  Searight = y, Stephenson = y, Heitkamp = y, Beougher = y, Now = y.  Passed 5 yes.

 

ORDINANCE 05-22

AN ORDINANCE REQUIRING CONTRACTORS DOING BUSINESS IN THE VILLAGE OF ROCKFORD, OHIO TO MAKE APPLICATION FOR CERTIFICATE OF REGISTRATION, UPDATING FEES, AND INFORMATION AND REPEALING ALL PRIOR INCONSISTENT LEGISLATION. 

 

1st reading – 04/19/2022

 

Service Committee: Mary Beougher

Safety Committee:   Chris Heitkamp –

 

Motion Searight to approve the Ambulance Service Contract between Mercer County and the Village of Rockford.     (2.50 per person per capita 1,051 per 2020 census =  $2627.50).   Second Beougher.  Stephenson called for the question.  Searight = y, Beougher = y, Stephenson = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Economic Development Committee:  Brad Now -

Shanes Crossing Subdivision – 5 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.        Updated signage has been completed. 

Dublin Township Meeting – Tuesday April 26th – 7 or 7:30 pm  - need to confirm time.     Lisa, Ron Searight and Ryan Thompson to attend.  Brad will attend if Ron is unable.

Public Utilities Committee:  Luke Stephenson -   

All paid online payments via the web site– service fee will increase from 2.5% to 2.95% - beginning April 28th, 2022.

 

Rules Committee:    Jessica Yoder –  absent

Old Business:

New Business:

Meeting adjourned   7:58  pm   

_________________________                _________________________

Mayor                                                             Fiscal officer.

 
 

Rockford Village RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph, Tuesday, March 15, 2022  at 7:30 pm.

Invocation –    Ron Searight

Pledge of Allegiance

Those present: Jessica Yoder,  Ron Searight,  Luke Stephenson,  Mary Beougher, Brad Now,  Chris Heitkamp

Also attending:   Sandy S from the Daily Standard, Chief May, Robbie Peel, Marge Gehle,  Bret Jones and Tony King                                                                                                              

Motion  Stephenson.  Second Searight to accept the agenda as orders of the day with correction we will discuss Resolution 04-22 but need to have another meeting to finalize.     Yoder called for the question.    Stephenson = y, Searight = y, Yoder = y, Beougher = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Searight.  Second Stephenson to accept the minutes from the March 1, 2022  council meeting as presented.   Beougher called for the question.   Searight = y, Stephenson = y, Beougher = y, Yoder = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

Mayor noted receipt and review of Mayors Court pay in, bank reconciliation, and bank statement.

 

 

Community Announcements and events:

 

Saturday - March 19 – Great Panther Duck Races  - Community Building

 

Saturday – April 2 – Lions Club Quarter Auction – Community Building

 

Saturday – April 16th – Shanes Park Easter Egg Hunt

 

Wednesday – April 20th --  Rockford Chamber and First Financial Sponsoring  - Financial Wellness presentation - Developing a Business Plan at 5:30 pm at the Rockford Library. Look for registration information soon.  *** In this workshop, participants will learn the eight parts of a business plan and what to consider when writing a business plan. At the end of the workshop, business owners will have a blueprint or first draft of a business plan.

 

Saturday – April 30th – Chamber Spring Fling – Main Street

 

Saturday – April 30th – Parkway Prom – High School

 

 

Village Administrator’s Report – Aaron Temple  - absent report by Joe Roth

 

All the alleys have been grated and will be done again later this spring. 

 

Park restrooms will be opened up for the season yet this week.

 

No one has contacted us to take responsibility for crashing through our fencing at the Wastewater treatment so we have replaced and paid for damages.

 

Floats and diffusers will be installed on the pond at the WWTP in order to control the spring rollover odors.

 

Water plant checks and south tower inspections haven’t happened yet.  Waiting on companies to contact us with dates.

 

We have a lot of projects going on late spring and summer.  Please know that we are doing our best to get them all done in a timely manner. 

 

Thank you Joe for attending the meeting and giving report.   Good job !

 

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President

 

Motion  Stephenson.  Second Yoder to pay the bills as presented – $ 25,698.16.  Heitkamp called for the question.  Stephenson = y, Yoder = y, Heitkamp = y, Searight = y, Beougher = y, Now = y.  Passed 6 yes.

 

 

Motion Stephenson to accept the Mayors Court pay in of $344.  Second Beougher.  Now called for the question.   Stephenson = y, Beougher = y, Now = y, Yoder = y, Searight = y, Hetikamp = y.  Passed 6 yes.

 

OML MUNICIPAL OFFICIALS TRAINING SEMINAR – was held on Saturday – March 12th ---- updates / feedback:   Ron and Brad attended.  Very good training.  The training was for council members and mayors.  Discussed different rules, open meetings, public records, ordinances and resolutions and what are the differences.   In hearing about other cities and villages – we are doing a pretty good job overall.  Highly recommend others attending next year. 

 

Now mentioned that they enjoyed talking with other people during breaks and at luncheon – very interesting hearing situations that we have been in to hear their results and hearing of situations that we may have in the future and how situations have been handled.   Very interesting and they kept the seminar very informative.

 

Ron will turn in mileage report to be reimbursed with the next set of bills.

 

 

Motion Stephenson to approve Fund 2041 – Park and Recreation - appropriations to $25,000 and income to $30,000.   The need to use this fund is required in order for council to make sure the rentals are paying for maintenance of the park facilities, cleaning services, and occasional seasonal events – Such as the Easter Egg Hunt that is being planned for next month.    Second Heitkamp.  Now called for the question.   Stephenson = y, Heitkamp = y, Now = y, Yoder = y, Searight = y , Beougher = y.  Passed 6 yes.

 

Motion Yoder to approve BC for park  - $1,000 for 1st Quarter.  Second Beougher.  Stephenson called for the question.   Yoder = y, Beougher = y, Stephenson = y, Searight = y, Now = y, Heitkamp = y .  Passed 6 yes.

 

 

Finance meeting held on 03/10/2022  -   discussed – the need to appoint a park manager and review rates for rentals at Shanes Park.   It’s been many years since there have been rate increases to the rental fees.   If we are going to continue to maintain and improvements – there needs to be an increase of revenue. 

 

 

RESOLUTION 03-22

A RESOLUTION TO APPOINT PARK MANAGER (Amy Joseph) , TO SET PAY FOR THIS POSITION ($150 per month) , AND DECLARE AN EFFECTIVE DATE – MARCH 1, 2022

 

Motion: Stephenson.  Second Now.  Heitkamp called for the question.   Stephenson = y, Now = y, Heitkamp = y, Yoder = y, Searight = y, Beougher = y.  Passed 6 yes.

 

 

 

RESOLUTION 04-23

TO APPROVE RATES FOR PARK RENTALS, AND TO SET PAY FOR THOSE WHO PROVIDE SERVICES – IE CLEANING AND DECLARING AN EFFECTIVE DATE –

 

We are reviewing the rates for the following reason – they haven’t been raised in years and costs continue to increase. 

 

After reviewing what was discussed at the previous meeting we have gathered more information and need to have another meeting.    Monday – March 21st at 7 pm. 

 

 

Motion Now :  to approve Tom Beahrs for mowing and leaf pick up at a rate of $1200 per month beginning in April 2022.  Payment will be at the end of each month.  Second Stephenson.  Heitkamp called for the question.    Now = y, Stephenson = y, Heitkamp = y, Yoder = y, Searight = y, Beougher = y.  Passed 6 yes.

 

 

Service Committee: Mary Beougher

 

 

Wellness 365 –new look and new ownership – Brooke May.  Stop in to see her !   

 

Holeshot Accessories – began building on Main Street  -  made a lot of progress in just one day. 

 

Safety Committee:   Chris Heitkamp –

 

Scheduled a committee meeting on April 5th at 7 pm.

 

Economic Development Committee:  Brad Now -

 

Shanes Crossing Subdivision – 6 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.    

 

WRKD updates -

 

OML MUNICIPAL OFFICIALS TRAINING SEMINAR – was held on Saturday – March 12th ---- updates / feedback --- again very good seminar and will go again.

 

 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

DORA updates  -   We have several logos to look at that will be on the DORA cups.   We have been getting some quotes for cups and signage costs.  

 

Rules Committee:    Jessica Yoder –

 

 

ORDINANCE 03-22

UNCONTROLLED PARKING OF VEHICLES, FINES AND EFFECTIVE DATE.  – April 15, 2022

 

1st reading - 02/15/2022

2nd reading – 03/01/2022

3rd reading – 03/15/2022

 

Motion Heitkamp.  Second Stephenson.  Beougher called for the question.   Heitkamp = y, Stephenson = y , Beougher = y, Yoder = y, Searight = y, Now = y.  Passed 6 yes.

 

 

Old Business:

 

Bus stop ---  several people at the park looking over the project over the weekend so hopefully weather permitting can be finished up soon.

 

New Business:

 

Election update – need to be registered to vote by April 4th to vote in the May 3rd primary.   Early voting to begin on April 5th.    By next week the sample ballots should be ready to view online at https://elections.mercercountyohio.gov/  click at top of page sample ballot.  Will take you to another screen to add name and birthdate.

 

 

Meeting adjourned   8  pm   

 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer.

 
 
 
 
 

 


Rockford Village RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph, Tuesday, February 15, 2022

at 7:30 pm.

 

Invocation –    Ron Searight

 

Pledge of Allegiance

 

Those present:   , Ron Searight,  Luke Stephenson,  Mary Beougher, Brad Now.          Jessica Yoder and Chris Heitkamp - absent

                                   

Also attending:   Sandy S from the Daily Standard, and Srgt Stetler

                                                                                                                                   

Motion  Searight, Second Stephenson to accept the agenda as orders of the day.    Now called for the question.  Searight = y, Stephenson = y, Now = y, Beougher = y.  Passed 4 yes.

 

Motion Stephenson. Second Now to accept the minutes from the February 1, 2022  council meeting as presented.              Beougher called for the question.   Stephenson = y, Now = y, Beougher = y, Searight = y.  Passes 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Community Announcements and events:

Monday – February 21 – Office closed for President’s Day

 

Saturday – March 12 – St. Teresa Family Fun Night – open to the public

                                    Community Building

Saturday - March 19 – Great Panther Duck Races  - Community Building

 

Saturday – April 2 – Lions Club Quarter Auction – Community Building

Saturday – April 16th – Shanes Park Easter Egg Hunt

Saturday – April 30th – Chamber Spring Fling – Main Street

Saturday – April 30th – Parkway Prom – High School

 

 

Village Administrator’s Report – Aaron Temple  -

 

Thank you to Blair and Joe for keeping streets open during the recent snow storm.  They did a good job – working long days in order to stay on top of the situation. 

 

Beougher -   thanks for cleaning up the slush too  - once snow started to melt.  Keeps the streets much nicer for travels.

 

Searight -  you had a good plan for snow removal – good feedback.  Thank you.

 

Blair and Joe have enrolled in continue education classes.   Blair will be working on the water license and Joe will be working on the sewer license. 

 

Several street lights still out --- we are waiting for the bucket truck to get some repairs so we can fix the lights.

 

Sewer plant – will be installing the diffuser parts – hopefully this week yet with warmer temps.   This is the next phase of controlling odors.

 

Water plant per EPA – we need the media tested and inspected at a cost of $6,500 and we also need to have the South water tower inspected at a cost of $5,000.  We will be working with the company to have scheduled inspections every couple of years.

 

Water tower project --- still waiting on information when funds will be released, when we can go out to bid etc.   Will be having a meeting with engineering in the next week or so regarding finances.   Committee welcome to attend. 

 

 

 

Committee Reports

 

Finance Committee:   Ron SearightPresident

 

Motion Stephenson.  Second Now to pay the bills as presented –

$ 19,628.33.  Beougher called for the question.   Stephenson = y, Now = y, Beougher = y, Searight = y.  Passed 4 yes.

 

Motion Now to accept Mayors Court pay in - $252.00.  Second Stephenson.  Beougher called for the question.   Now = y, Stephenson = y, Beougher = y, Searight = y.  Passed 4 yes.

 

 

 

 

RESOLUTION 01-22

A RESOLUTION TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF COUNCIL OF ROCKFORD DURING THE FISCAL YEAR ENDING DECEMBER 31,2022

 

Motion – Now.  Second Stephenson.  Searight called for the question.  Now = y, Stephenson = y, Searight = y , Beougher = y.  Passed 6 yes.

 

 

Service Committee:   Mary Beougher

 

Chamber Spring Fling --- permission to use the parking area out front of Village Hall for a Car Show as was done last year.   (62 car, trucks, motorcycles last year.)  Looking at getting some race cars and military vehicles this year.   Museum will be open and have restrooms available.

 

Motion: Searight.  Second Now.  Stephenson called for the question.   Searight = y, Now = y, Stephenson = y, Beougher = y.  Passed 4 yes.

 

Community Building health department inspection and fire inspections went very good.  No violations – we are in good shape. 

 

Park --- we need volunteers to help with donations for Easter Egg Hunt and also to fill Easter eggs / help day of event.   Need volunteers to help with the flowers – any volunteers interested please call the village office.    Thank you.

 

 

Safety Committee:     Chris Heitkamp –  absent

 

Economic Development Committee:  Brad Now -

 

Shanes Crossing Subdivision – 6 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.     

 

Business Park updates -   Ordinance 04-22  for the Annexation of 51.486 acres will happen after the trustees approve.  

 

WRKD updates -     Congratulations 6 years on air.  

 

ORDINANCE 02-22

AN ORDINANCE TRADING LAND OWNED BY THE VILLAGE OF ROCKFORD WITH LAND OWNED BY THE TRUSTEES OF DUBLIN TOWNSHIP; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/01/2022

2nd reading – 02/15/2022

 

 

Public Utilities Committee:    Luke Stephenson -   

 

 

DORA updates  - informational meeting 02/14/2022 with the Main Street Committee.  So far comments have been positive.  If anyone has concerns or questions, now is the time to bring them up so we can answer and make considerations.   An application will be presented to Council for approval.  There will be 30 days in which to review and must be voted on within 60 days.

 

 

Rules Committee:    Jessica Yoder – by Ron Searight

 

 

ORDINANCE 03-22

UNCONTROLLED PARKING OF VEHICLES, FINES AND EFFECTIVE DATE.

 

1st reading 02/15/2022

 

 

Old Business:

 

 

New Business:

 

Signage – speed limit signs and actual street name signs – several need updated – perhaps a no outlet sign on Rogers Ave ?

 

Council looking at attending the OML seminar for council members in March. 

 

 

Meeting adjourned  7:55 pm   

 

 

 

_________________________                      _________________________

Mayor                                                              Fiscal officer.

 

 
 
 

Village of Rockford Council Meeting
RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph, Tuesday, February 1, 2022

at 7:30 pm.

 

Invocation –    The Lord’s Prayer

 

Pledge of Allegiance

 

Those present:   , Luke Stephenson,  Mary Beougher, Brad Now, Chris Heitkamp.

Jessica Yoder and Ron Searight absent

                                   

Also attending:   Robbie Peel, Sandy S from the Daily Standard, and Chief May

                                                                                                                                   

Motion  Stephenson            Second Beougher to accept the agenda as orders of the day. Heitkamp called for the question.  Stephenson = y, Beougher = y, Heitkamp =y, Now = y.  Passed 4 yes.

 

Motion Stephenson  Second Now to accept the minutes from the January 18, 2022  council meeting as presented.  Beougher called for the question.   Stephenson = y, Now = y, Beougher = y, Now = y.  Passed 4 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

With the upcoming winter storm --- please watch for Facebook updates and Parkway text alerts concerning emergency information.     If the electricity would happen to go off for an extended period of time – we will open up the Community Building for a warming center. 

 

 

Community Announcements and events:

 

Monday – February 21 – Office closed for President’s Day

 

St. Teresa Family Fun Night --- check date for next meeting.

 

Saturday - March 19 – Great Panther Duck Races  - Community Building

 

 

 

Village Administrator’s Report – Aaron Temple  -

 

Water plant – transducer to water plants froze up for some reason which caused the low pressure.     We received the call at 4:30 am from Fremont that there was low water pressure problem.  Once the transducer was unfrozen we were back up and running – took the day and most of the night to get the tower pressures to get caught up.   We are going through all the processes to make sure everything is running correctly and that we don’t have this problem again.  

 

The pond at the Shanes park looks like it could start early spring. 

 

Winter storm approaching -  Please help out the street crew – DO NOT park on the streets during the storm.   This only causes the plowing to take longer than necessary.  If a “Snow Emergency” is put in effect your vehicle could be towed.  We need to make priority the main streets and first responder streets in case of emergencies.    Alleys will be done last.   

 

Councilman Now mentioned there is a web site you can go to -  OHGO.com – this is an ODOT web site to check road conditions.  

 

 

Committee Reports

 

Finance Committee:   Ron Searight – President – absent.  Report by Brad Now

 

Motion Stephenson to pay the bills as presented - $6,523.85. Second Heitkamp. Now called for the question.   Stephenson = y, Heitkamp = y, Now = y, Beougher = y,  Passed 4 yes.

 

Motion Stephenson to approve the monthly financial reports.  Second Heitkamp.  Beougher called for the question.   Stephenson = y, Heitkamp = y, Beougher =  y,  Now = y.  Passed 4 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

 

 

 

 

 

 

 

Held a finance meeting on January 20th @ 1 pm –

 

Discussed the Rockford Chamber gift certificates for Full time and part time employees – Christmas gift.    Committee recommends changing to $75 full time and $45 for part time – Rockford Chamber gift certificates.

 

Motion –Stephenson.  Second Beougher.  Heitkamp called for the question.   Stephenson = y, Beougher = y , Heitkamp = y. Now = y.  Passed 4 yes.

 

Committee recommends allowing a catered meal at Christmas for the full time employees not to exceed $150. 

 

Motion -Heitkamp.  Second Stephenson.  Beougher called for the question.   Heitkamp = y, Stephenson = y, Beougher = y, Now = y.  Passed 4 yes.

 

Discussed the parking issues and the sample ordinance that was presented.

 

Ordinance 03-22 will have a 1st reading at the next meeting.  Judy will prepare the cover page with effective date.   We will post the ordinance in full once all the information is updated.    Uncontrolled parking of vehicles contributes to the declining appearance of neighborhoods and is therefore considered a public nuisance.     Vehicles not in compliance must be moved within 12 hours.  --- Each violation will have a fine of $100 with no limit to the number of violations on a property.   Will be in effect 30 days after the passage of the Ordinance. 

 

 

 

Service Committee: Mary Beougher

 

Thank you to Barrys’ Family Market for being an important part of our community.  Congratulations on 34 years in business.  We appreciate you!

 

Congratulations to Second Crossing Brew Co – they celebrated 2 years in business last weekend.  

 

Phone number to call or text to rent buildings at the park – 419-771-6893.

 

 

Safety Committee:   Chris Heitkamp –  

 

Reminder to businesses and residents to please keep your sidewalks clean after snow storms    

 

 

 

 

Economic Development Committee:  Brad Now -

 

Shanes Crossing Subdivision – 6 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.     Another lot was sold last week and looks like building will begin this Spring.   

 

Business Park updates -   Judy working on Ordinance for the Annexation of 155.72 acres into the Village of Rockford.

 

WRKD updates -   

 

Motion Heitkamp to approve the 2022 – WRKD Board of Directors.  Second Stephenson.  Beougher called for the question.   Heitkamp = y, Stephenson = y, Beougher = y, Now = y.  Passed 4 yes.   (Same as last year)    Thank you !

 

Todd Henkle

Kyle Feasby

Chris Rasbach

Brad Now

 

ORDINANCE 02-22

AN ORDINANCE TRADING LAND OWNED BY THE VILLAGE OF ROCKFORD WITH LAND OWNED BY THE TRUSTEES OF DUBLIN TOWNSHIP; AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 02/01/2022

 

This will allow the village to construct a street from Subdivision Phase 2 to tie into Holly Lane to Route 33 access. 

 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

 

DORA updates  - will be having some discussions with the Main Street Committee and will be checking in with Main Street businesses to make sure they want to be involved. 

 

Utility Easements –have received signatures needed –Judy to review – if all good then to recorders office.

 

 

Rules Committee:    Jessica Yoder –absent

 

 

Old Business:

 

 

New Business:

 

To hire So Peachy Clean to clean the village office.   Sweep/ Mop and clean restrooms on a bi-weekly basis.   They will provide all supplies and equipment needed.  

 

Motion – Now.  Second Heitkamp.  Stephenson called for the question.  Now = y, Heitkamp = y, Stephenson = y, Beougher = y.  Passed 4 yes.

 

 

 

Meeting adjourned  8:15  pm   

 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer.

 

 
 
 
 

RECORD OF PROCEEDINGS, Rockford Village Council:

 

Council called to order by Mayor Amy Joseph, Tuesday, January 18, 2022 at 7:30 pm.

 

Invocation –    The Lord’s Prayer

 

Pledge of Allegiance

 

Those present:   Jessica Yoder, Ron Searight, Luke Stephenson, 

Mary Beougher, Brad Now, Chris Heitkamp

 

                                   

Also attending:   Robbie Peel, Srgt Stetler, Erin Gardner from the Daily Standard,

Chantry Simon and Sammi Noll

                                                                                                                                   

Motion  Searight.      Second Stephenson to accept the agenda as orders of the day.       Yoder called for the question.   Searight = y, Stephenson = y, Yoder = y, Beougher = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Yoder.  Second Stephenson to accept the minutes from the January 4, 2022  council meeting as presented.  Heitkamp called for the question.   Yoder = y, Stephenson = y, Heitkamp = y, Searight = y, Beougher = y, Now = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence: 

 

Noted receipt of Mayors Court pay in and bank statement.

 

Community Announcements and events:

 

 

Dog Tags available at the Village office until January 28th -

 

 

Village Administrator’s Report – Aaron Temple  - absent

 

 

 

 

 

Committee Reports

 

Finance Committee:   Ron Searight - President

 

Motion Now to pay the bills as presented.   Second Heitkamp.  Stephenson called for the question.   Now = y, Heitkamp = y, Stephenson = y, Yoder = y, Searight = y, Beougher = y.  Passed 6 yes.

 

01/07/2022 -  $36,213.26

 

01/14/2022 - $12,403.66

 

Motion Stephenson to accept the Mayors Court pay in - $678.00.  Second Beougher.  Yoder called for the question.  Stephenson = y, Beougher = y, Yoder = y, Searight = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Finance meeting scheduled for Thursday – January 20th – 1 pm.

 

 

Service Committee: Mary Beougher

 

Park Board meeting was canceled. 

 

Safety Committee:   Chris Heitkamp –  

 

 

Economic Development Committee:  Brad Now -

 

Shanes Crossing Subdivision – 7 Lots left for sale – contact Tammy Cheek with Homes at Ohio’s Edge Realty.     

 

Business Park updates -   

 

WRKD updates -   The station Board of Directors had a meeting.  Discussed and approved a $500 Scholarship to be given to a Parkway senior going on to further education.    Students going into communications radio or tv will hold preference but not necessary.   Will contact Parkway High School so they can add the information for scholarship interviews and presentations.

 

Good idea !    Thanks !

 

 

 

More station updates – THIS Saturday on The Control Room from 10 am – 1 pm the station will be giving out 2 FREE tickets to the Niswonger SOLD OUT  performance GIRL NAMED TOM.   Tune in Saturday morning WRKD 101.3 – online and on air to win these tickets.

 

Also THIS Saturday special Guest – Luke Stephenson – one of the owners of Second Crossing Brew Co.  Will talk about brewery and their upcoming 2nd Anniversary luau celebration to be held on January 29th.  

 

 

The RADC interested in having a representative from council attend meetings to give Village updates.   Brad and Ron interested.   Will have Tammy add them to the email list.

 

 

 

Public Utilities Committee:  Luke Stephenson -   

 

 

DORA updates  - will be having some meetings to begin the foundation for the rules.   Will be meeting with Main Street Committee to begin talks for event planning ideas.  

 

 

Rules Committee:    Jessica Yoder –

 

Old Business:

Searight brought up several items –

Bus Stop – moving forward ?   Do we have an estimated time frame of completion?

Street Lights --- can we get another company to work on these problems?   When we have problems we want them fixed in a timely manner.  We should not have to report multiple times either. 

Cell phones --- residents if you are still having problems with your carrier, please continue to make phones calls to complain.   In order to get better services, we need to let them know we are unhappy and we have safety concerns. 

 

New Business:

 

Residential parking seems to be a problem.   Residents are parking in yards, on curbs and sidewalks.    WHY ?     We will be looking at a drafting a new ordinance that will work along with our zoning ordinance.  

 

Jessica will contact Aaron with concerns and ask that an ordinance be drafted for review.

 

Meeting adjourned   8 pm   

 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer.

 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
Tree Commission Members Retire in Rockford
The Village of Rockford would like to thank long time
Rockford Tree Commission members -  Tom Williams, Bob Ransbottom,
Karen and Ed Long, and Bob Bollenbacher who have recently retired from the
board this year.  Steve Gehle (in back) will be heading the commission going
forward.  Aaron Fent has recently joined the committee.  The Village is
looking for at least three additional members to join the Commission.  Please
contact the Village Office if you are interested in volunteering!   You do
not need to be a Rockford resident!  
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, September 17, 2019, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now

                        Heitkamp absent.

                                                                                                                       

Also attending:  Tom Stankard  – of the Daily Standard, Jeff Long, Srgt Stetler,

Marge Gehle, Bret Peel, Robbie Peel.

 

Motion Now.  Second Gehle to accept the agenda as orders of the day.  Young called for the question.     Now = y, Gehle = y , Young = y, Fox = y , Pontsler = y.  Passed 5 yes.

 

Motion Fox.   Second Pontsler accept the minutes from the September 3, 2019 council meeting as presented.  Now called for the question.  Fox = y , Pontsler = y, Now =y, Gehle = y, Young = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Mayor Proclamation:

September is Prostate Cancer Awareness and Education Month

 

Community Announcements and events:

Saturday - September 21st --- Fire Department Chicken Dinner / reverse raffle

 

Saturday – October 5th – Veterans Memorial Fund Raiser

 

Monday – October 7th – Rockford Chamber Banquet

 

Saturday – October 26th – Halloween  -  - 5 pm – 6:30 pm.  Judging at the Firehouse at 7 pm.     * new hours began last year  

 

Saturday – November 2nd – Lions Club Fish Fry                    

 

 

Village Administrator’s Report – Jeff Long

 

Joe Roth has been given 50 cents per hour raise – has been here 3months and is doing a great job. 

 

Both Bubba and Blair have been here 12 years – very happy with our employees.

 

Odor at the sewer plant – we had 3 units down for 2 weeks.   The units have since been replaced and were under warranty.   We will be adding a small aerator at a minimum cost to help ensure lowest amount of odor possible.  We are hoping this will safe guard the process so we don’t have problems.

 

Engineering meeting this week regarding the water tower.  We will be going for a Community Development Block Grant to build a new tower to the north.  This will be a million dollar project but we are hoping to be qualified for enough grants to cover the costs.  We would build the new tower and once it’s up and running then do a tear down of old.   The old tower is actually located in a residential area – which makes the building of new even more desirable.  This will get the tower out of residential area and north of town.  This could be a 3 year process.  The old tower is almost 100 years old --- yep time for new !

 

And then Jeff gave an emotional announcement that he will be retiring after 35 years as the Village Administrator.   This will take effect on January 3rd.   This has been a difficult decision as he loves this village.   He states there is no better place to live.  He has been thankful for the opportunity to serve this village.    He will be working with the council to make the next step decisions.   His recommendations would be that Aaron Temple  be considered as the Village administrator and that Blair Shaffer be the Utility Supervisor over the water / sewer plants.  Blair will need to get an additional license.  Joe will be in training, but will not be able to pursue licenses for 2 years.  We would have to look at hiring another employee.     A committee meeting will be schedule for discussion along with Budget 2020.     

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted -  $36,365.93.  Second Fox.   Now called for the question.   Young = y, Fox = y, Now = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

Motion Fox to accept the Mayors Court pay in:  $577.  Second Pontsler.  Young called for the question.  Fox = y, Pontsler = y, Young = y, Gehle = y, Now = y.  Passed 5 yes.

 

RESOLUTION 07-19

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND –

VILLAGE OF ROCKFORD $30,434.00 OR 6.63%.

 

Motion Now.  Second Fox.  Pontsler called for the question.  Now = y, Fox = y, Pontsler = y, Gehle = y, Young = y.  Passed 5 yes.

 

 

RESOLUTION 08-19

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

Motion Pontsler.  Second Young. Fox called for the question.  Pontsler = y, Young = y, Fox = y, Gehle = y, Now = y.  Passed 5 yes.

 

 

Audit – 2017/2018 – Should be finishing up this week – in house records.

 

 

Service Committee: Greg Pontsler

 

Soccer and Flag football have started at the park.

 

 

Safety Committee:   Chris Heitkamp - absent

 

Now suggested a stop sign behind the realty company --- this would stop traffic from turning on to Columbia street.    There have been several near accidents.

Jeff to get permission from Tammy – should be ok and good idea.

 

 

Economic Development Committee:  Shane Young  

 

ORDINANCE 03-19

AN ORDINANCE OF THE VILLAGE OF ROCKFORD, ACCEPTING THE PLAT OF HICKORY STREET DEDICATION TO THE VILLAGE OF ROCKFORD AS PER THE ATTACHED PLAT.

 

1ST reading = 09/03/19

2nd reading – 09/17/19

 

 

 

Public Utilities Committee: Wilbur Fox

 

Alleys still need work -    Jeff stated yes there are several projects that have been put on hold while we work on the Veterans Memorial.   There are some timing issues with memorial that need to be met.  We will be getting back on track soon.

 

Leaf pick up will begin next month -   probably around mid October.

 

We are ready to begin sending water billing statements by email -   if you are interested in this service please send your home address and email address to –

lisa.kuhn@rockfordohio.org.   

 

We will be testing the program for several months.  Residents that sign up for this service will still get postcard in the mail for several months until we are sure all procedures are in place.

 

 

Rules Committee:    Brad Now

 

 

Old Business:

 

 

New Business:        

 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer.

 

 

Meeting adjourned at 7:57 pm

 

 
 
 
 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Joseph on

Tuesday, May 7, 2019, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Heitkamp

                        Fox and Pontsler absent                                                                                                   

Also attending:   Tom Stankard – Daily Standard, Srgt. Stetler, Robby Peel,

Dr. Means, Judy Koesters

 

Motion Young.  Second Gehle to accept the agenda as orders. Now called for the question.     Young = y, Gehle = y,  Now = y, Heitkamp = y,  Passed 4 yes.

 

Motion  Now.    Second Gehle to accept the minutes from the

April 16, 2019 council meeting as presented.  Now called for the question.     Gehle = y, Heitkamp =  y, Now = y, Young = y, Passed 4 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

Thursday/ Friday – May 9 and 10 – Parkway 3rd graders visit log cabin and museum.

 

Tuesday – May 14 – Brush pick up

 

Saturday am – May 18 - New Horizons Student Ministries - bottle cap collection to benefit the Veterans Memorial

(Will be 3rd Saturday of each month)

 

Sunday – May 19th – Parkway Graduation

 

Monday – May 27 – Memorial Day Remembrance

 

Friday and Saturday – June 14/15 – Rockford Community Days

 

Saturday – June 22nd – Fox Family Ride for Autism

                                   

Village Administrator’s Report – Jeff Long

 

Wastewater Treatment plant update – final aerators installed and lagoons coming around.  Meeting on May 18th with suppliers for a final tune up.  We will be adding a dose of bugs to begin eating up the sludge – data says it works and will help make the treatment better.  We are beginning to discharge usable water – this is all good news.  Fremont increasing production seems to be working good also. 

 

We are working on the park and getting caught up on the mowing – which has been challenging with weather conditions. 

 

We had 22 applications for the open position and we will begin the interview process later this week.   The Service committee met last week and narrowed the field to 6 applicants.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted -  $ 22,068.68.  Second Now.   Heitkamp called for the question.  Young = y, Now = y, Heitkamp = y, Gehle = y.  Passed 4 yes.

 

Motion Heitkamp to approve the monthly financial reports:

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

 

Second Young.  Now called for the question.  Heitkamp =y, Young =y, Now = y, Gehle = y.  Passed 4 yes.

 

Motion Young to approve supplemental appropriations to date and additional purchase orders.  Second Now.  Heitkamp called for the question. 

 

Service Committee: Greg Pontsler - absent

 

 

Safety Committee:   Chris Heitkamp -

 

Safety committee meeting – didn’t happen as neither Greg nor Wilbur showed up.

 

 

 

 

Mayor Joseph reported for Chief May that he would like approval to hire another part time patrolman. 

 

Motion Gehle.  Second Heitkamp to hire Jason Seger.  Young called for the question.  Gehle = y, Heitkmap = y, Young = y, Now = y.  Passed 4 yes.

 

 

 

Economic Development Committee:  Shane Young

 

Jeff will be meeting with Tammy Cheek this week to review some purchase offers for the Subdivision.

 

 

Public Utilities Committee: Wilbur Fox - absent

 

Rules Committee:    Brad Now

 

 

Old Business:

 

 

We are continuing to change out water meters – over 100 done so far.  Will continue with the project.   

 

Several issues discussed regarding Colonial and the residents they are accepting.  We have requested information and need to make sure procedures are in place and have expressed the need for safety of the community.

 

At the November General Election there will be a Mayor Seat and (2) Council seats on the ballot.  Residents interested in public service would need to contact the Board of Elections and get paperwork filed by the August 7th at 4 pm deadline.

 

New Business:        

 

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer.

 

 

Meeting adjourned at 7:52 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Joseph on

Tuesday, April 2, 2019, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox absent                                                                                                      

Also attending:   Tom Stankard – Daily Standard, Srgt. Stetler, Judy Koesters and

Robby Peel.

 

Motion Young.  Second Now to accept the agenda as orders. Gehle called for the question.   Young = y, Now = y, Gehle = y,  Pontsler = y , Heitkamp = y.  Passed 5 yes.

 

Motion Pontsler.    Second Gehle to accept the minutes from the

March 19, 2019 council meeting as presented.  Now called for the question.     Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor Joseph  read proclamation setting – April 26th as Arbor Day in the Village.     Parkway School will have presentation on April 11th.    Urging all citizens to support efforts to protect our trees and woodlands and urge all citizens to plant trees to gladden the heart and promote the well-being of this and future generations. 

 

Community Announcements and events:

 

Tuesday – April 9 – Brush pick up

 

Thursday – April 11 – Parkway Arbor Day presentation 1:45

           

Saturday – April 13 – Pancake / Sausage breakfast – Rockford Fire Dept

 

*** NOTE -- Date change -----Saturday – April 13 – Easter Egg Hunt

–   Shanes Park – 1 pm

 

Saturday – April 13 – Parkway Prom

 

Sunday – April 14 – Classic Country & Bluegrass Jam –  1:30 - ??

•           Note new location – Rockford Community Building

•           Free Public Event

•          

Monday – April 15th – Village Tax filing deadline

 

Friday – April 19th – Village Office closed for Good Friday

 

Saturday am – April 20 - New Horizons Student Ministries - bottle cap collection to benefit the Veterans Memorial

(Will be 3rd Saturday of each month)

 

Sunday – April 28 – Heartbeats for Andrea – Community Building

                                    Benefit to help with medical expenses

 

Monday – May 27 – Memorial Day Celebration

 

                                   

Village Administrator’s Report – Jeff Long

 

WWTP – mechanic portions to be installed this week.  We will have start up of  equipment beginning on Wednesday.   We will be in training and the training will be video taped for reference.   We will continue have the odor for a couple more weeks.  Weather has held us up but we believe we are on track now.  Fremont will be ramping up 20% per week over the next several weeks.  We will not have the final seeding done until fall.    We are getting quotes for stump removal.

 

Council would like to have an open house once the WWTP project is completed like we did for the water treatment plant.  We will have state of the art equipment and processes.  With millions invested in our plants – Aaron and Blair will be taking ownership of records / testing, EPA requirements, etc.   This will take much more time.   Which brings us to the next topic – the need to hire replacement for Tom.

 

Job description was given to council.  The pay rate will depend on experience.  We will be looking for someone to be licensed for both plants within a 3 year period.  Motion to approve advertising for position of General Village Laborer.

 

Motion Pontsler.  Second Gehle.  Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y, Young = y, Now = y.  Passed 5 yes.

Do not need to live in the Village.   We will start the interview process later in the month and will hope to have the position filled by end of May. 

 

We are still needing donations for the Veterans Memorial.   Planning fall for cement work to be competed then will work on the monuments early next year.  To be dedicated at the 2020 Memorial Day service.

 

Planning to clean up area for canoe launch behind the memorial area.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Now to pay bills as submitted -  $ 27,137.08.  Second Pontsler, Heitkamp called for the question.  Now = y, Pontsler = y, Heitkamp = y, Gehle = y, Young – y.  Passed  5 yes.

 

Motion to approve the monthly financial reports – * note additional report  

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

 

Motion Young.  Second Pontsler.  Now called for the question.  Young = y, Pontsler = y, Now = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Young to approve supplemental appropriations and second quarter blanket purchase orders and regular purchase orders.  Second Heitkamp.  Now called for the question.   Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

Tree Committee and A & A Greenhouse trimmed trees – had at least 8 loads.  Thanks to A & A for helping and use of equipment !

 

Service Committee:   Greg Pontsler

 

We will need a replacement on the Zoning Board.  Anyone that is interested should contact Jeff Long at the Village Office.

 

Safety Committee:     Chris Heitkamp -

 

RESOLUTION 04-19

Mercer County Ambulance Service Contract –

 

The Village agrees to pay the sum of $2.50 per person per capita for its population of 1120 as determined by the 2010 census.  Total payment will be $2,800.   

 

Motion Gehle.  Second Young.  Now called for the question.  Gehle = y, Young = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Economic Development Committee:  Shane Young

 

Repeat subdivision ad information:

 

The committee has decided to kick start this year with a proposal to all -  The lots will be discounted by 20% if you purchase AND build in 2019.    There is also incentive for 50% tax abatement – would need to see Jeff for details.  Other incentive is waiving the water / sewer tap in fees.  We are making every effort to get the subdivision going.   We are shovel ready!  Come be a part of a great community!!  Subdivision covenants are available at the village office and from Tammy Cheek at Homes at Ohio’s Edge Realty – Rockford.

 

Lisa to contact Tammy to see how advertising is going.

 

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:    Brad Now

 

RESOLUTION 03-19

Approval of the Mercer Waste District’s Amended Draft Solid Waste Management Plan

 

Motion Gehle.  Second Pontsler.  Young called for the question.  Gehle = y, Pontsler = y, Young = y, Now = y. Heitkamp = y.  Passed 5 yes.

 

 

Old Business:

Catch basins – 3 covers need to be fixed.

 

At the November General Election there will be a Mayor Seat and (2) Council seats on the ballot.  Residents interested in public service would need to contact the Board of Elections and get paperwork filed by the August deadline.

 

Will get specific date for next meeting.

 

New Business:           

 

 

 

_________________________                      _________________________

Mayor                                                              Fiscal officer.

 

 

Meeting adjourned at 8:04 pm

 
 
 

2017 Local Income Tax Information for All Village of Rockford Residents - Click Here

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 5, 2019, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  The Lord’s Prayer

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp                                                                                                                                  

Also attending:   Tom Stankard – Daily Standard, Srgt. Stetler, Judy Koesters and Robby Peel.

 

Motion Gehle.  Second Pontsler to accept the agenda as orders.  Fox called for the question.   Gehle = y, Pontsler = y , Fox = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.  Second Now to accept the minutes from the

Janaury 15, 2019 council meeting as presented.  Gehle called for the question.     Fox = y, Now = y, Gehle = y, Young = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

Saturday am – February 16th - New Horizons Student Ministries - bottle cap  collection to benefit the Veterans Memorial

(Will be 3rd Saturday of each month)

 

Saturday – March 9 – Family Fun Night - Community Building

                       

Saturday – March 16 – Parkway Carnival – Parkway High School

 

Saturday – March 16 – Duck Races – Community Building

 

Saturday – March 23 – Benefit for Bryan Schoenleben – Community Building

 

Saturday – March 30 – Lions Club Quarter Auction – Community Building

 

 

 

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Fox to pay bills as submitted -  $ 305,472.08.   Second Young.  Heitkamp called for the question.  Fox = y, Young = y, Heitkamp = y, Gehle = y, Pontsler = y, Now = Yes.

 

Motion Now to approve the monthly financial reports – * note additional report.  Second Pontsler.  Young called for the question.  Now = y, Pontsler = y, Young = y , Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

 

Motion Young to approve supplemental appropriations to date.  Second Gehle.  Heitkamp called for the question.  Young = y, Gehle = y, Heitkamp = y, Fox =y, Pontsler = y, Now = y.  Passed 6 yes.

 

Motion Gehle to approve additional 2019 purchase orders.  Second Pontsler.  Now called for the question.  Gehle = y, Pontsler = y, Now = y, Young = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Already finding it would be easier (like Tree City) to have a special revenue fund established for the radio station.

 

Motion Now to create Fund 2905 – Radio Communications.  Second Heitkamp.  Young called for the question.  Now = y, Heitkamp = y, Young = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

Motion Fox to transfer funds from the General Fund to Fund 2905 in the amount of $4115.18 – December 31,2018 balance.  Second Heitkamp.  Young called for the question.  Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Motion Young to approve the 2019 WRKD Radio Station Board of Directors –

 

Steve Gehle ,Todd Henkle, Chris Rasbach, Kevin Browning

 

Second Fox.  Heitkamp called for the question.   Young = y, Fox = y , Heitkamp = y, Gehle =y, Pontsler = y, Now = y.  Passed 6 yes.

 

Steve updated Council regarding the recent radio station news in the paper.

Several comments not true.   Attorney General’s office working on the case.

 

 

Service Committee:   Greg Pontsler

 

Jeff not here and will discuss several items (4) tomorrow. 

 

Motion Fox to approve Joyce Emans working at the park with the same agreement as last year.  The wage will be $8.55 per hour.  Second Young.  Pontsler called for the question.  Fox = y, Young = y, Pontsler = y, Gehle = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Safety Committee:     Chris Heitkamp

 

Several items to discuss with Jeff (2) – will contact tomorrow.

 

Economic Development Committee:  Shane Young

 

The RADC will be donating $3,000 toward the fireworks for the Grand Ball on December 31, 2019 that will be held to ring in the Bicentennial Year!    We are looking at also having a ball drop.

 

Thank you! 

 

Meeting with Economic Development committee and Tammy Cheek scheduled for Monday – February 11th at 7 pm.  We will be discussing sub division and possible spec house. 

 

Happy Anniversary to Barrys Family Market – 31 years!   Thank you.

 

 

Public Utilities Committee:   Wilbur Fox  

 

Will contact Jeff regarding the water meters. 

 

Rules Committee:    Brad Now

 

 

Old Business:

New Business:           

 

Greg received a call from someone claiming to be taking donations for the Rockford Police Department – if you get a call – it’s a scam.  We don’t make calls requesting donations!

Steve – Shout out to Jeff – a lot of water problems on Saturday with weather conditions going from extreme cold then turning warm.  Was a full day working on problems.

 

_________________________                      _________________________

Mayor                                                              Fiscal officer.

 

Meeting adjourned at 7:51pm

 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, January 15, 2019, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  The Lord’s Prayer

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                   

                                                                                                                                   

Also attending:   Tom Stankard – Daily Standard, Srgt. Stetler, Chief May,

Robby Peel, Brett Peel, Charles Howe, Brenda Howe.

 

Motion Gehle.  Second Young to accept the agenda as orders.  Fox called for the question.  Gehle = y, Young = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now.   Second Fox to accept the minutes from the

December 18, 2018 council meeting as presented.  Gehle called for the question.     Now = y, Fox = y, Gehle = y, Young = y , Pontsler = y. Heitkamp = yes.

Passed 6 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Best decorated house in Rockford contest was judged on December 23rd.   Congratulations to Chris Heitkamp and family.

 

Council Assignments will remain the same for 2019.

 

Pontsler nominated Steve Gehle as the 2019 Council President.  Second Fox. Now called for the question.   Pontsler = y, Fox = y, Now = y, Gehle = n, Young = y, Heitkamp = y.  Passed 5 yes.

 

Councilman Gehle will remain as the council representative to the Radio station.  We will approve the Radio Station Board of Directors at the next meeting.

 

 

 

Community Announcements and events:

 

Saturday am - January 19th - New Horizons Student Ministries - bottle

cap collection to benefit the Veterans Memorial

(Will be 3rd Saturday of each month)

 

Monday - January 21st - - Martin Luther King Jr. Day - Village office closed

 

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted -  62,295.05.  Second Young.   Fox called for the question.  Pontsler = y, Young = y, Fox = y, Gehle = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox to approve the monthly financial reports – * note additional report.  Second Pontsler.   Young called for the question.  Fox = y, Pontsler = y, Young = yes, Gehle = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.

 

Motion Heitkamp to approve supplemental appropriations to date.  Second Gehle. Fox called for the question.  Heitkamp = y, Gehle = y, Fox = y, Young = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Motion Young to approve 2019 purchase orders and 1st Quarter blanket certificates.  Second Pontsler.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Now to accept the Mayors Court pay in of $151.00.  Second Pontsler.  Young called for the question.  Now = y, Pontsler = y, Young = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

 

 

 

 

 

 

Service Committee: Greg Pontsler

 

Snow in the business area – need access to curbs to get on the sidewalks.   Leaves that were on Main street – can get with street sweeper ?

 

 

Safety Committee:   Chris Heitkamp

 

Salt / grit – intersections and stop sign areas – needs done.  Mayor heard about other communities using beet juice ?

 

Alleyways need attention while out plowing.

 

Might want to go to Barrys Family Market and stock up for this weekend weather!

 

Motion Gehle to approve new part time patrol Charles Howe.  Second Fox.  Young called for the question.  Gehle = y, Fox = y, Young =y, Pontsler = y, Now = y, Heitkamp =y.  Passed 6 yes.

 

Mayor gave the Oath and swearing in of Patrolman Howe.  Congratulations.

 

 

Economic Development Committee:  Shane Young

 

The next RADC Meeting will be held on January 28th at 7 pm.

 

We will be setting up an Economic Development committee meeting with Tammy Cheek to discuss ways to promote the subdivision.

 

 

Public Utilities Committee: Wilbur Fox  

 

Batteries for water meters – slow going.  Will be a while until this project is caught up.

 

 

Rules Committee:    Brad Now

 

Old Business:

 

 

New Business:        

 

Limbs and Christmas Trees need picked up.  Need to go around town after weather events such as high winds and storms.

 

Chief May let council know that we will be receiving a grant for new vests.  The Village cost is 25%.  

 

 

_________________________                _________________________

Mayor                                                             Fiscal officer.

 

 

 

 

Meeting adjourned at 7:58 pm

 

 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, December 18, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Pontsler, Heitkamp

                                    Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard – Daily Standard, Jeff Long, Srgt. Stetler

 

Motion Pontsler.  Second Now to accept the agenda as orders.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y. Passed 5 yes.

 

Motion Gehle.   Second Young to accept the minutes from the

December 4, 2018 council meeting as presented.  Now called for the question.     Gehle = y, Young = y, Now = y, Pontsler = y, Heitkamp = y,  Passed 5 yes.

 

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Mayor  noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Best decorated house in Rockford contest will be judged on December 23rd – let’s light up the town for the Christmas season!

 

Thank you Tom Beahrs for your service and dedication to the Village of Rockford.  We congratulate you on your retirement.

 

 

Community Announcements and events:

 

December 25th – Together at Christmas – Free Meal – Community Building

10:30 am – 1 pm.

 

Village Administrator’s Report – Jeff Long

 

Merry Christmas and a Happy New Year!

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

The radio station will be supported by underwriting and donations even though the line items are located in the General Fund.   

 

Motion  Pontsler to pay bills as submitted -  $ 391,359.57.  Second Heitkamp.  Young called for the question.  Pontsler = y , Heitkamp = y, Young = y, Gehle = y, Now = y,  Passed 5 yes.

 

Motion Pontsler to accept the Mayors Court pay in of $681.00.  Second Heitkamp.  Now called for the question.  Pontsler = y, Heitkamp = y, Now = y, Gehle = y, Young = y.  Passed 5 yes.

 

 

Service Committee: Greg Pontsler

 

Park project – paint interior of restrooms before opening next spring.

 

 

Safety Committee:   Chris Heitkamp

 

Still looking for part time patrol officers. 

 

Economic Development Committee:  Shane Young

 

RADC will be handing out Christmas candy canes at the 4-way stop on December 22nd  at 10 am..  We are hoping that Santa will be visiting too.

 

The next RADC Meeting will be held on January 28th at 7 pm.

 

 

Public Utilities Committee: Wilbur Fox  - absent

 

Public is asked to review the information on the web site at:

 

www.rockfordohio.org     - click on NEWS under Welcome to Rockford for

 

2019 Water Rates  and 2019 Sewer Rates

NEW Rules and Regulations for water and sanitary sewer systems

 

 

 

Rules Committee:    Brad Now

Old Business:

New Business:        

Next council meeting will be held on January 15th – 2019.

 

_________________________                _________________________

Mayor                                                             Fiscal officer. 

Meeting adjourned at 7:45 pm

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, December 4, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  Jeff Long and Council – The Lord’s Prayer

Pledge of Allegiance

Those present: Gehle, Young, Fox, Now, Pontsler, Heitkamp

Also attending:   Tom Stankard – Daily Standard, Jeff Long, Robby Peel, Brett Peel, Judy Koesters, Srgt. Stetler and Randy Schallenberg

Motion Young.  Second Fox to accept the agenda as orders of the day with addition of Resolution 10-18 and Resolution 11-18.   Gehle called for the question.  Young = y, Fox = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

Motion Gehle.   Second Pontsler to accept the minutes from the

November 20, 2018 council meeting as presented.  Heitkamp called for the question.     Gehle = y, Pontsler = y, Heitkamp = y, Young = y, Fox = y, Now = y.  Passed 6 yes.

 

Visitors to Address Council:

Randy Schallenberg questioned council with regards to water bills.  He currently doesn’t have water services, but is still getting charged $22.50.   Jeff responded that this is how the Ordinance is set up and that every property pays the $22.50 even when there is no water services.  The new ordinances that goes into effect January 1 will be changing that. 

 

Council thanked Randy for attending the meeting and voicing concerns.

 

 

Mayor’s Report and Correspondence:

 

Christmas at the Park – successful!  Thanks again to volunteers!

 

Best decorated house in Rockford contest will be judged on December 23rd – let’s light up the town for the Christmas season!

 

Thank you for Shopping Small Business Saturday!

 

 

Community Announcements and events:

 

December 16th – Christmas at The Belle – 2 pm   Free Admission

*Donations of non-perishable foods to local food pantry will be accepted

Visit Santa and enjoy refreshments!

 

December 25th – Together at Christmas – Free Meal – Community Building

 

Village Administrator’s Report – Jeff Long

 

WWTP project is about 50% complete with working continuing into January and finishing up projected by summer.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Now to pay bills as submitted -  $892,547.42.  Approving Shinn Brothers payment that will be made later in the month as to not hold up project.  Second Fox.  Young called for the question.  Now = y, Fox = y, Young = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion to approve the monthly financial reports – * note additional report

 

Motion Young.  Second Pontsler.  Cash Summary by Fund, Appropriations report, Revenue Report, Budget vs Actual activity report, Bank reconciliation and comparison report for the water, sewer, and income tax.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Young to approve supplemental appropriations to date.  Second Now.  Fox called for the question.  Young = y, Now = y, Fox = y, Gehle = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to approve additional purchase orders.  Second Now.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Fox = y.  Passed 6 yes.

 

 

State Audit requests regarding the radio station moving forward:

 

Motion Fox to approve new line items for the General Fund for the purpose of the Radio station.    Second Now.  Heitkamp called for the question.   Fox = y, Now = y, Heitkamp = y, Gehle = y, Young = y, Pontsler = y.  Passed 6 yes.

 

 

Revenue – 1000-529-0000 – other Cultural and Recreation programs – Radio Station

 

Appropriation – 1000-490-320 – Communications for Radio Station

 

 

Motion Pontsler to approve a Supplemental revenue and appropriation for radio station in the amount of $2526.12 for 2018.  Second Heitkamp.  Fox called for the question.  Pontsler = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Now = y.  Passed 6 yes.

 

Motion Now to close the radio station account in the amount of $ 2526.12 to be deposited in to the Village of Rockford bank account located at Peoples Bank. Second Heitkamp.  Pontsler called for the question.  Now = y, Heitkamp = y, Pontsler = y, Gehle = y, Young = y, Fox = y.  Passed 6 yes.

 

RESOLUTION 11-18

A RESOLUTION RETAINING THE SERVICES OF JUDY A KOESTERS AS SOLICITOR FOR THE VILLAGE OF ROCKFORD, OHIO FOR 2019, SETTING COMPENSATION, AND ESTABLISHING RESPONSIBILITIES.

 

Motion Fox.  Second Pontsler.  Heitkamp called for the question.  Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Now = y.  Passed 6 yes.

 

 

ORDINANCE 01-18 – amended

 

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2019.

 

Motion Now to approve Ordinance 01-18 amendment to include radio station line items for 2019.  Second Heitkamp.  Fox called for the question.  Now = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Pontsler = y.  Passed 6 yes.

 

Budget of $5,000

Expense of $5,000

 

Service Committee:   Greg Pontsler

 

Greg and Jeff talking – not on same page yet.

 

 

 

 

Safety Committee:     Chris Heitkamp

 

 

 

Economic Development Committee:  Shane Young

 

RADC will be handing out Christmas candy canes at the 4-way stop on December 22nd  at 10 am..  We are hoping that Santa will be visiting too.

 

The next RADC Meeting will be held on January 28th at 7 pm.

 

 

RESOLUTION 09-18

A RESOLUTION BY THE COUNCIL OF THE VILLAGE OF ROCKFORD, OHIO, AUTHORIZING AND DIRECTING THE VILLAGE ADMINISTRATOR TO ENTER INTO AN ENTERPRISE ZONE AGREEMENT BETWEEN THE VILLAGE OF ROCKFORD AND THE FREMONT COMPANY

 

Motion Fox.  Second Now.  Gehle called for the question.  Fox = y, Now = y, Gehle = y, Young = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

 

 

 

Public Utilities Committee:   Wilbur Fox  

 

Some discussion on the water / sewer rates.    The commercial rates are the rates that are changing the most.

 

 

ORDINANCE 02-18

AN ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WATERWORKS SYSTEM, ENACTING NEW RATES PERTAINING TO THE CHARGES AND RULES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

3rd reading – 12/04/18

 

Motion Young.  Second Heitkamp.  Now called for the question.  Young = y, Heitkamp = y, Now = y, Gehle – y, Fox = y. Pontsler = y.  Passed 6 yes.

 

 

ORDINANCE 03-18

AN ODINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WASTEWATER TREATMENT SYSTEM, ENACTING NEW RATE PERTAINING TO THE CHARGES AND RULES FOR WASTEWATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

3rd reading – 12/04/18

 

Motion Gehle.  Second Young.  Heitkamp called for the question.  Gehle = y, Young = y, Heitkamp = y, Fox = y, Pontsler = y, Now =y.  Passed 6 yes.

 

 

Public is asked to review the information on the web site at:

 

www.rockfordohio.org     - click on NEWS under Welcome to Rockford for

 

2019 Water Rates  and 2019 Sewer Rates

NEW Rules and Regulations for water and sanitary sewer systems

 

 

Will be changing out defective meter heads at approximately 10 per day.

 

We are upgrading the billing software to include the option to email water bills and a web site link where residents can look up their information online. 

 

Rules Committee:    Brad Now

 

Along with new rates, we are talking with the bank to see if auto payments can be set up also.

 

Old Business:

 

Holes in ally’s – need fill in stone for the winter.   Some flooding issues on

Holly Lane at the curve in front of the Community Building.  Holly Lane and Front street – low area needs work.  Also look at sidewalks on Holly Lane.

 

 

 

 

New Business:           

 

We will keep the December 18th meeting on the calendar with a possibility of cancellation if nothing pressing.  We will also be canceling the 1st meeting in January as January 1st is a holiday.  The January meeting will be held on the 15th.

 

_________________________                      _________________________

Mayor                                                              Fiscal officer.

 

Meeting adjourned at 8:16.

 
 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Council President Steve Gehle on

Tuesday, November 20, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Pontsler

                        Fox and Heitkamp- absent

                                                                                                                                   

Also attending:   Tom Stankard – Daily Standard, Jeff Long, Robby Peel,  

Francis and Sandy Schaffner,  Srgt. Stetler.

 

Motion Pontsler.  Second Gehle to accept the agenda as orders of the day. Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y.  Passed 4 yes.

 

Motion Young.   Second Now to accept the minutes from the

November 6, 2018 council meeting as presented.  Pontsler called for the question.   

Young = y, Now = y, Pontsler = y, Gehle = y.  Passed 4 yes.

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Mayor to noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

THANKS to the Rockford voters for passing the Village of Rockford renewal of the General expense levy.  (251 yes / 103 no).  Jeff would like to extent an invitation to those that voted ‘no’ to call or stop by the Village office to discuss reasons for voting as such.   We would appreciate your input in making improvements.

 

THANKS for your Service.

Retirement Party Planned for Mike Schaffner,

U. S. Naval Chief Petty Officer

If you Know Mike, Come and Celebrate with him and his family!

"Chief Petty Officer Mike Schaffner, son of Francis (Moose) & Sandy Schaffner, Parkway class of 93, will retire from US Navy on

November 30th. He cordially invites those who know him to an informal celebration of 24 years of service. Please join us on November 24th, 1~3 pm at Rockford community building. Mike requests no gifts, just come for a fun time. Refreshments provided. "

 

• Mayor to signed a certificate of thanks from the Village of Rockford

that was presented to Francis and Sandy Schaffner on behalf of Mike.

 

Community Announcements and events:

 

November 24th -      Small Business Saturday

 

November 25th – Christmas at Shanes Park – 6 – 8 pm

 

December 25th – Together at Christmas – Free Meal – Community Building

 

 

Village Administrator’s Report – Jeff Long

 

WWTP project going good and on schedule for now.

 

Leaves continue to fall.  Would like to be done with leaf pick up the 2nd week of December.  

 

Stop sign at alley and Market St. near the carry out.  Need to install but have to order more signs.  We have replaced roughly 26 signs.  other locations for replacement will be 33 and Holly Lane and replace bent sign on Second St.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted -  $10,116.37.    Second Pontsler.  Now called for the question.  Young = y, Pontsler = y, Now = y, Gehle = y.  Passed 4 yes.

 

Motion Pontsler to accept the Mayors Court pay in $1035.00.  Second Young.  Gehle called for the question.  Pontsler = y, Young = y, Gehle = y, Now = y.  Passed 4 yes.

 

Tree committee has purchased 17 trees to be planted at the park.   A very nice variety. 

 

A finance meeting was held on November 13th.    Discussed the police salaries for the end of the year.  Final budget for 2019.

 

 

 

 

ORDINANCE 01-18

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2019.

 

1st reading – 10/16/18

2nd reading – 11/06/18

3rd reading – 11/20/18

 

Motion Now to approve Ordinance 01-18.  Second Young.  Gehle called for the question.  Now = y, Young = y,  Gehle = y, Pontsler = y.  Passed 4 yes.

 

Motion Young to approve a Supplemental appropriation for police salaries in the amount of $3,000.  Second Now.  Pontsler called for the question.  Young = y, Now = y, Gehle = y, Pontsler = y.  Passed 4 yes.

 

Motion Young to approve the purchase of Chamber gift certificates for Full time ($50) and Part time ($30) employees of the Village as a token of appreciation.

Second Pontsler.  Now called for the question.  Young = y, Pontsler = y, Now = y. Gehle = y.  Passed 4 yes.

 

Getting ready for next audit.  Mayor and Council may be getting emails.  Please reply to them asap. 

 

 

Service Committee: Greg Pontsler

 

Would like to meet with Jeff to see what projects still need done at the park.  Gutter guards have been installed on the pavilions.  Also want to begin list of projects for next year.  Need to get slide replaced – top priority. 

 

 

Safety Committee:   Chris Heitkamp – absent

 

Jeff reported that we had table top safety meeting here last week regarding tornado awareness and some step that can be done to prepare.  Hopefully, we never have such an event.   12 people from various communities involved.  This will also count as continuing education hours.  Showed interest in having meetings in  Rockford again.  Need to attend 2 of these each year and document the training. 

 

Economic Development Committee:  Shane Young

 

Asked Jeff to check on storm drain at the old Angel House -  seems slats have been broken. 

 

Remember to shop local this Small Business Saturday !

 

Public Utilities Committee: Wilbur Fox  absent – report by Shane

 

Review of Rules and Regulations for the Water and Sanitary Sewer systems and billing procedures for the Village of Rockford, Mercer County, Ohio.

To be implemented with the following ordinances.

 

ORDINANCE 02-18

AN ORDINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WATERWORKS SYSTEM, ENACTING NEW RATES PERTAINING TO THE CHARGES AND RULES FOR WATER AND WATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

 

 

ORDINANCE 03-18

AN ODINANCE OF THE VILLAGE OF ROCKFORD, OHIO FOR THE VILLAGE WASTEWATER TREATMENT SYSTEM, ENACTING NEW RATE PERTAINING TO THE CHARGES AND RULES FOR WASTEWATER SERVICE PROVIDED BY THE VILLAGE OF ROCKFORD, REPEALING ANY CONFLICTING LEGISLATION, AND DECLARING AN EFFECTIVE DATE.

 

1st reading – 11/06/18

2nd reading – 11/20/18

 

Public is asked to review the information on the web site at:

 

www.rockfordohio.org     - click on NEWS under Welcome to Rockford for

 

2019 Water Rates  and 2019 Sewer Rates

NEW Rules and Regulations for water and sanitary sewer systems

 

 

 

 

 

 

 

 

Rules Committee:    Brad Now

 

We look to our volunteers a lot for help in the Community.  At this time, Council would like to extend our appreciation to the following people for helping with the Christmas at the Park event that will be held from 6 – 8 pm this Sunday.    Thank you to leader Monty Gibbons and his helpers Stephanie and Justin Miller, Tammy Cheek, Amber Hall, Brent Ireland, and Joyce Emans.  

 

Next would like to compile a list of information regarding

 

1.         Police at the school – hard number of time spent there.

 

2.         Police at the school – during after school activities

 

3.         Brad would like to do a job shadow one day next week to see what the schedule is like at the school.

 

4.         Other schools with security or resource officers.  What they are doing and how are they paid ?

 

5.         Would like a report from Paul – information on comp time and part time that was worked.  (email update?)

 

Would like to collect the facts and then work on some solutions.

 

It was noted that daily logs for the police department are kept with payroll records. 

 

Would like logs for other departments as well.  How much time spent at the park, water plant, etc.

 

Mayor Joseph thanked Brad for taking charge of this.  Agrees we need to get information to begin working on the solutions.

 

Old Business:

 

New Business:        

 

Thank you to the Photo Star for publishing press release regarding the Rockford American Legion and the Rockford Bicentennial committee coming together to raise funds for the Veteran’s Memorial at Hedges Park.  We ask the community to read the article and consider making a donation.

 

 

Meeting adjourned at 8:07 pm

 

 
 
 
 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, October 16, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation –  The Lord’s Prayer

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Pontsler, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Robby Peel, Brett Peel, Srgt. Stetler.

 

Motion Young.   Second Now to accept the agenda as orders of the day. Heitkamp called for the question.  Young = y, Now = y, Heitkamp = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

Motion Pontsler.   Second Heitkamp to accept the minutes from the

October 2, 2018 council meeting as presented.  Gehle called for the question.   

Pontsler = y, Heitkamp = , Gehle = y, Young = y, Now = y.  Passed 5 yes..

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Noted and reviewed Mayors Court pay in, bank reconciliation and bank statement.

 

Thank you to Kids Kastle for the thank you letters we received.  They appreciated coming to Shanes Park and enjoyed the splash pad.

 

Community Announcements and events:

 

Wednesdays each week – Community Meal at the Rockford United Methodist Church at 5:02 pm.  – after Kids Club – no school/no meal.

 

October 17th – Community Days Meeting – 7 pm – Village Hall

 

October 20th – The Bulldogs – Community Dance – a fundraiser for the Bicentennial.  Doors open at 6 pm.  Dance starts at 7 pm. - $10 per person

Giveaways,  Hoola Hoop Contest, Concessions include – Fried Bologna, Corn Dogs, Big Dill Pickles, Coney Dogs, Root Beer Floats and Sundaes !

 

 

October – 27 – Trick or Treat 5-6:30 pm

Judging at the Firehouse at 7 pm.   * PLEASE NOTE TIME CHANGES ! 

 

•           Laura Putman Photography will be at Shanes Park from 4 -5 pm before Trick or Treating taking FREE photos of your children in costume.      Thanks for this public service!

 

October 28th – Leota Bruan – Annual Harvest Celebration – noon

 

November 3rd – Lions Club Fish Fry – Tickets on sale now !

 

November 10th – Night at the Races – Community Building

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted -  $ 6,714.24.  Second Now.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y.  Passed 5 yes.

 

Motion Young. to accept the Mayors Court pay in -  $904.00.  Second Pontsler.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

 

Finance meeting was held on October 9th.  Items discussed were 2019 budget, Police protection and possible levy on the ballot in May, full-time village wage increase of 3%.   Will have another meeting on October 30th to review levy information and water / sewer rate structure.   Will need to update job description for replacement maintenance person in the spring.  

 

 

Motion Young to Approve the 2019 Pay Schedule.  Second Heitkamp.  Now called for the question.  Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

ORDINANCE 01-18

AN ORDINANCE TO MAKE APPROPRIATIONS FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF ROCKFORD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31,2019.

 

1st reading – 10/16/18

 

Read letter of intent to retire from Tom Beahrs.

 

Motion Heitkamp to approve the retirement of Tom Beahrs on January 4th, 2019.  Second Pontsler.  Now called for the question.  Heitkamp = y, Pontsler = y, Now = y, Gehle = y, Young = y.  Passed 5 yes.

 

Rockford Village tax levy will be on the November ballot – no new taxes

 

Service Committee:   Greg Pontsler

 

Some questions regarding the Rec board came up.  Greg will contact to get some information.  (flag football)

 

Safety Committee:     Chris Heitkamp

 

Economic Development Committee:  Shane Young

 

There is a Community Dance October 20th featuring live music by The Bulldogs.  THIS Weekend at the Community Building at Shanes park. 

 

Fremont build coming along – exciting to see the improvements.

 

Public Utilities Committee:   Wilbur Fox – absent

 

 

Rules Committee:      Brad Now

 

Motion Gehle  to approve Road Closure – October 27th – 7 am – noon

Rock Solid Performance – Charity event.  Main to West Pearl St. to Franklin St.

Second Pontsler.  Heitkamp called for the question.  Gehle = y, Pontsler = y, Heiktamp = y, Young = y, Now = y.  Passed 5 yes.

Old Business

New Business

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 7:48 pm

 

 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, September 18, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Pontsler, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Robby Peel, Srgt Stetler, Chad Miller, Tom Beahrs

 

Motion Young.   Second Gehle to accept the agenda as orders of the day. Now called for the question.  Young = y, Gehle = y , Now = y , Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Motion Heitkamp.   Second Pontsler to accept the minutes from the

September 4, 2018 council meeting as presented.  Young called for the question.   

Heitkamp = y , Pontsler = y, Young = y, Gehle = y, Now = y.  Passed 5 yes.

 

Visitors to Address Council:

 

Chad Miller addressed council with questions as to what is going on with the case in his neighborhood?   Several issues have been filed with the municipal court.  It is being handled but will take some time within the court system.

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt of the Mayors court pay in, bank reconciliation and bank statement.

 

Community Announcements and events:

 

Wednesdays each week – Community Meal at the Rockford United Methodist Church at 5:02 pm.  – after Kids Club – no school/no meal.

 

September 22nd – 9th Annual Sock Hop and Cruise in

@ The Rockford Belle - 4 – 8 pm

 

September 22nd – Rockford Fire Department / Open House –

Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now!

 

September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm

 

 

Village Administrator’s Report – Jeff Long

 

Nothing at this time – will answer any questions?

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Pontsler to pay bills as submitted - $11,493.51    Second Young.   Heitkamp called for the question.  Pontsler = y, Young = y, Heitkamp = y, Gehle = y. Now = y.  Passed 5 yes.

 

Motion Pontsler to accepts Mayors Court pay in -  $1064.30.  Second Heitkamp.  Now called for the question.  Pontsler = y , Heitkamp = y, Now = y, Gehle = y, Young = y.  Passed 5 yes.

 

RESOLUTION 07-18

A RESOLUTION ACCEPTING THE LOCAL GOVERNMENT FUND FOR YEAR 2019:  $29,273 OR $6.63%.

 

Motion Young.  Second Heitkamp.  Pontsler called for the question.  Young = y, Heitkamp = y, Pontsler = y, Gehle =  y, Now = y.  Passed 5 yes.

 

RESOLUTION 08-18

A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR:

General Fund - $24,587 and Current Expense - $37,857

 

Motion Now.  Second Pontsler.  Heitkamp called for the question.  Now = y, Pontsler = y, Heitkamp = y. Gehle = y, Young = y.  Passed 5 yes.

 

Rockford Village tax levy will be on the November ballot – no new taxes.

 

Radio Station update:

 

We are finally getting caught up with past due accounts.  We have set up a budget for the year and things are looking better.   We are happy with the way things are going.   Very happy with the board members they are doing a great job!

Motion Pontsler.  Second Now to approve updated By-Laws for WRKD.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y, Young = y.  Passed 5 yes.

 

That time of year – Budget 2019.   Jeff will have some information at the next meeting.

 

Service Committee:   Greg Pontsler

 

Columbia Street / Race Street – needs hot mix along with several other areas.

 

Clean up bushes on Columbia St.

 

Safety Committee:     Chris Heitkamp

 

 

Economic Development Committee:  Shane Young

 

Tammy report on Subdivision – would like to see some investors build a spec house.   Subdivision will take off once there is a home built. 

 

Next RADC meeting – unknown at this time.

 

Public Utilities Committee:   Wilbur Fox – absent

 

 

Rules Committee:      Brad Now

 

Old Business

 

New Business

 

Tom Beahrs requested / proposal to Council – wanting to retire and rehire for mowing and leaf pick up.  Would be rate of $6,000 – April – October.  Would be a savings of $50,000.   No benefits included.   Contract Labor.

 

Thank you Tom.  Finance committee will discuss – Next Tuesday at 7 pm.

September 25th.

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:00 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 21, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Steve Gehle

 

Pledge of Allegiance

 

Those present: Gehle, Young, Now, Heitkamp

                        Fox and Pontsler - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Robby Peel, Chad Miller, Srgt Stetler.

 

Motion Now.  Second Young to accept the agenda as orders of the day. Gehle called for the question.  Now = y, Young = y, Gehle = y, Heitkamp = y.  Passed 4 yes.

 

Motion Gehle.   Second Heitkamp to accept the minutes from the

August 7, 2018 council meeting as presented.  Young called for the question.   

Gehle = y, Heitkamp = y, Young = y, Now = y.  Passed 4 yes.

 

Visitors to Address Council:

Chad Miller expressed concerns regarding people living in a camper near his property and the conditions of another property owned by the same person on E. Pearl St.   When is the Village going to take action?   More discussion on the topic.   Paperwork has been served.

Mayor’s Report and Correspondence:

Community Announcements and events:

 

September 8th – Fall Craft and Vendor Show – 10 am – 3 pm

Community Building

 

September 9th – The Larry Seibert Memorial Concert featuring the

Lima Area Concert Band - $7 donation – Parkway Auditorium – 3 pm

Proceed to Parkway Band –

 

September 22nd – 9th Annual Sock Hop and Cruise in

@ The Rockford Belle - 4 – 8 pm

 

September 22nd – Rockford Fire Department / Open House –

Chicken dinner – Reverse Raffle – 5 -7 pm – tickets on sale now !

 

September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm

 

Village Administrator’s Report – Jeff Long - absent

 

Committee Reports

 

Finance Committee –  Steve Gehle

Motion Young to pay bills as submitted - $165,162.67.    Second Now.   Heitkamp called for the question.  Young = y, Now = y, Heitkamp = y, Gehle = y.  Passed 4 yes.   Bills included 1st pay application for the WWTP project.

$83,000 was grant monies rest loan money.

Motion Young.  Second Gehle to accept Mayors Court pay in of $580.70.  Heitkamp called for the question.  Young = y, Gehle = y, Heitkamp = y, Now =  y, Passed 4 yes.

The next Tree Committee meeting will be held on Tuesday – August 28th at 7 pm.

 

Service Committee:   Greg Pontsler - absent

 

Safety Committee:     Chris Heitkamp

 

Economic Development Committee:  Shane Young

Fremont – moving dirt !  Their 27 million dollar expansion has begun!

Public Utilities Committee:   Wilbur Fox - absent

 

Rules Committee:      Brad Now  

 

Old Business

Now – Will we be marking the properties at the subdivision ? 

Gehle – Trailer Park clean up coming along.  Several more trailers to be taken down yet.

 

New Business

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 7:48 pm

 
 
 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, August 7, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Robby Peel, Alyssa Joseph, Megan McGeorge, Mary Beougher, Bret Peel, Lowell Beougher, Jane Now, Nancy Leighner, Marti Lentz, Yvonne Patch, Roger Patch, Jennifer Miller, Susie Miller, Ken Kilgore, Shirley Green, Bob Green, Vivian Mohler, Rita Blossom, Brenda Barker, Linda Hart, Amy Noll, Joe Noll, Gary Brehm, Barry Peel, Sr., Chad Miller, Srgt Stetler, Chief May.

 

Motion Gehle.  Second Heitkamp to accept the agenda as orders of the day with addition of those wanting to speak to council – Mary Beougher, Ken Kilgore, Brenda Barker, Yvonne Patch, Barry Peel Sr., Jennifer Miller.

 Pontsler called for the question.  Gehle = y, Heitkamp = y , Pontsler = y, Young = y, Now = y.  Passed 5 yes.

 

Motion Young.   Second Now to accept the minutes from the

July 10, 2018 council meeting as presented.  Heitkamp called for the question.   

Young = y, Now = y, Heitkamp = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mary Beougher -  Lived here a long time, TJ’s in business a long time without liquor permit and made it fine.  We have 4 places that already sell in a 2 block area.   We appreciate the stores we have and want them to remain successful. 

We don’t need another place to sell liquor in such a small town.

 

Ken Kilgore of Rockford RoadDog / Duncan Oil – 12 + years.  Family owned company with hands on owners purchased TJ’s 3 months ago.   Want to make a lot of improvements to be able to compete in the business.  Planning to add a well-known taco/burrito franchise, do renovations inside and outside.  Wanting to compete with the truck-stop business where people are looking for one stop shopping.  We want to be a part of the community in the future and whether this goes through or not we need community support. 

 

Brenda Barker – Same feelings as Mary.  We need businesses that are already here to remain successful.  Had problems with the people going around asking for signatures on a petition -  Mom 90 years old was talked into signing something she didn’t even know what it was for.  Evidently was for Sunday sales ?

 

Yvonne Patch -  Same feelings – didn’t appreciate the petition going around for Sunday Sales before they even knew the outcome of the meeting. 

 

Barry Peel Sr. -  Yes – has a vested interest in Rockford, but what is good for the citizens of Rockford.  Question to those in attendance to come up with 1 positive reason to approve permit?  If approved would just cut the pie into 5 slices instead of 4.   Doesn’t feel it would actually bring more revenue to the village.   If they succeed and takes out one of the other 4 businesses then Rockford is losing instead of gaining.  We already have enough places to purchase liquor.

 

Ken Kilgore – feels positive of increase of business in Rockford.  Would cement the corner as an established place to do business as a one stop shopping instead of going to several locations for needs for those traveling and living in the village.

 

Jennifer Miller – works at the Eagles and has talked to a lot of people doesn’t seem to be any positives.  Tom and Joyce ran a successful business for 30 years without permit.  Again we already have 4 places for carry out and several sit down places that serve liquor.   We don’t want a Walmart type business coming in and putting the other establishments out of business.

 

Barry Peel Sr. – would like to ask again – can anyone come up with 1 positive for allowing the permit ?

 

Gehle -  Thank you to everyone coming and voicing your thoughts and concerns.  We appreciate your interest in the community.

 

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

August 18th -  Parkway Prayer Walk @ 8:30 am

Begins at the Parkway High School Entrance

 

August 20th -  Parkway Back to School

 

August 20th – Meet & Greet Parkway’s New Football Coach – 7 pm

Pizza and homemade ice cream -  Rockford Eagles Fellowship Hall

 

September 8th – Fall Craft and Vendor Show – 10 am – 3 pm

Community Building

 

September 9th – The Larry Seibert Memorial Concert featuring the

Lima Area Concert Band - $7 donation – Parkway Auditorium – 3 pm

Proceed to Parkway Band –

 

September 22nd – 9th Annual Sock Hop and Cruise in

@ The Rockford Belle - 4 – 8 pm

 

September 29th – Mercer County Household Hazardous Waste Day and Steel drop off – Mercer County Fairgrounds – 9 – 1 pm

 

Village Administrator’s Report – Jeff Long

 

Thank you to the Rockford Fire Department for flushing the hydrants last weekend.  Waiting on report.  No water problems so far !

 

Pontsler – Light at the park – not fixed yet.

 

Sewer plant project – equipment for lift station ordered as this will be the 1st part of the project.

 

Fremont has broken ground on their 27 million dollar expansion.  They will be hiring an additional 70 people.  This is great news !

 

Committee Reports

Finance Committee –  Steve Gehle

Motion Pontsler to pay bills as submitted - $28,462.88.    Second Young.   Now called for the question.  Pontsler = y, Young = y, Now = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

 

Motion Young to approve the monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:  also the monthly transfers.  Second Pontsler.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

 

Motion Now to approve monthly transfers, supplemental appropriations to date and approve additional purchase orders.  Second Heitkamp.  Pontsler called for the question.  Now = y, Heitkamp = y, Pontsler = y, Gehle = y, Young = y.  Passed 5 yes.

Service Committee:   Greg Pontsler

 

Have worked on some pot holes with cold mix and will be working on more with hot mix once cooler.

 

Safety Committee:     Chris Heitkamp

Economic Development Committee:  Shane Young

Excited about Fremont expansion – reminder they are hiring !  This will be a boost to Rockford. 

 

The RADC and the Bicentennial committee held a meeting together last night.  Lots of plans for 2019 to prepare for year long event in 2020.  The south side of the Fire Department is prepped for the mural to begin later in the year.

 

Public Utilities Committee:   Wilbur Fox - absent

 

ORDINANCE 01-18

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/18

2nd reading – 07/10/18

3rd reading – 08/07/18

 

Motion Gehle.  Second Heitkamp.  Pontsler called for the question.  Gehle = y. Heitkamp = y, Pontsler = y, Young = y, Now = y.  Passed 5 yes.

 

 

Rules Committee:      Brad Now  

Duncan Oil / Rockford RoadDog has requested a TREX transfer for a liquor permit to the Village.     Council to vote on the issue to approve or reject the request.     Discussion:

Gehle did some research and feels that competition in business is good, however, Mercer County has already decided that we have enough liquor permits based on our population and we would be going against that quota by allowing a transfer to take place.   We are maxed out on permits and shouldn’t allow one to be transferred in. 

Motion Pontsler to deny the TREX transfer for a liquor permit.  Second Gehle.  Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y,  Heitkamp – abstain conflict of interest.   The request has been denied.

 

Old Business

Several trees will be taken down at the park on Thursday or Friday this week. 

Have not received word on the final gas disconnect at the Trailer Park. 

New Business

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

Meeting adjourned 8:11 pm 

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, July 10, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard and Robby Peel

 

Motion Young.  Second Gehle to accept the agenda as orders of the day.  Heitkamp called for the question.  Young = y, Gehle = y, Heitkamp = y, Pontsler = y, Now = y.   Passed 5 yes.

 

Motion Pontsler.   Second Young to accept the minutes from the

June 19, 2018 council meeting as presented.  Heitkamp called for the question.   

Pontsler = y, Young = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

Visitors to Address Council:

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Finance Committee –  Steve Gehle

Motion Pontsler to pay bills as submitted - $39,870.38.    Second Heitkamp.   Now called for the question.  Pontsler = y, Heitkamp = y, Now = y, Gehle = y, Young = y,  Passed 5 yes.

Motion Young to approve the monthly financial reports –

Cash Summary by Fund,  Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:  also the monthly transfers.  Second Heitkamp.  Now called for the question.  Young = y, Heitkamp = y, Now = y, Gehle = y. Pontsler = y.  Passed 5 yes.

 

Motion Heitkamp to approve supplemental appropriations to date and approve 3rd Q blanket purchase orders.  Second Pontsler.  Young called for the question.   Heitkamp = y.  Pontsler= y . Young = y, Gehle = y.  Now = y.  Passed 5 yes.

Tree Committee meeting – June 24th at 7 pm.  Still looking for new members !

 

Need to look at several trees that need some attention.

 

 

Service Committee:   Greg Pontsler

 

Park board meeting last month – reviewed a list of items that need attention at the park. 

 

Srgt Stetler working on the weeds / rubbish list.

Safety Committee:     Chris Heitkamp  -

Motion Gehle   to approve – part time officer Kyle Balthis.  Second Pontsler.  Now called for the question.  Gehle = y, Pontsler = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

Economic Development Committee:  Shane Young

 

The RADC and the Bicentennial committee will hold a meeting together on

August 6th at 7 pm.

Public Utilities Committee:   Wilbur Fox - absent

 

Salt bids opening this Friday.

 

ORDINANCE 01-18

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/18

2nd reading – 07/10/18

Rules Committee:      Brad Now  

Motion Gehle – to approve Petition from Jordan Belna to vacate all of Sugar Street as shown on the Plat of said addition – pursuant to Ohio Revised Code 723.04. Second Pontsler.  Heitkamp called for the question.   Gehle = y, Pontsler = y, Heitkamp = y. Young = y, Now = y.  Passed 5 yes.

Old Business

Signs need looked at.

Gas company will be shutting off the service to the trailer park.

 

New Business

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

Meeting adjourned.

 

 
 

                        RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 19, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                        Fox - absent

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler,

Robby and Barry Peel, Prosecutor Matt Fox and assistant, Martin Emerine from the Sheriff’s Office and Judy Koesters.  Chris Rasbach showed up a little later.

 

Motion Gehle.  Second Now to accept the agenda as orders of the day with addition of Executive Session to discuss litigation.  Pontsler called for the question.  Gehle = y, Now = y , Pontsler = y, Young = y, Heitkamp = y. 

Passed 5 yes.

 

Motion Gehle.   Second Young to accept the minutes from the

June 5, 2018 council meeting as presented.  Now called for the question.   

Gehle = y, Young = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Rob Rutledge long time community member approached council to share his views on the possible liquor permit request from Rockford RoadDog.  He is against another permit in the Village.

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Thank you regarding Community Days – working on the Financials.

 

Community Announcements and events:

 

Village Administrator’s Report – Jeff Long

 

Updated on the Trailer Park clean up.

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted - $83,170.25.    Second Now.   Heitkamp called for the question.  Young = y, Now = y, Heitkamp = y, Gehle =y, Pontsler = y.  Passed 5 yes.

 

Motion Pontsler.  Second Young to accept the Mayors Court Pay in of $854.00.  Heitkamp called for the question.  Pontsler = y, Young = y, Heitkamp = y, Gehle = y, now = y.  Passed 5 yes.

 

Finance Committee meeting was held on Tuesday, June 12th at 7 pm – liability insurance, budget and water rates were discussed.

 

The Finance Committee recommends that we stay with Stolly Insurance for coverage of our liability insurance. 

 

Motion Now to stay with Stolly Insurance.  Second Heitkamp.  Pontsler called for the question.  Now = y, Heitkamp = y, Pontsler = y, Gehle = y.  Young = y.  Passed 5 yes.

 

We will be doing a water / sewer rate restructure that will begin with the July billing.  We passed Resolution 05-17 last year at this time.  Some of the numbers have changed with our financing of the WWTP.

 

Budget Hearing – was held this evening at 7:15pm.  The information above was discussed.

 

 

RESOLUTION 06-18

A RESOLUTION DECLARING THE VILLAGE’S INTENT TO PROCEED TO PLACE ON THE NOVEMBER 2018 GENERAL ELECTION BALLOT A 2.8 MILL RENEWAL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD.

 

Motion:  Young.  Second Pontsler.  Now called for the question.  Young = y, Pontsler = y , Now = y,  Gehle = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Safety Committee:     Chris Heitkamp  -

 

 

Economic Development Committee:  Shane Young

 

Fremont Company had presence at Community Days – working on getting hiring event to the public.  The next RADC meeting – June 25th at 7 pm.

 

 

Public Utilities Committee:   Wilbur Fox

 

Will be sending out information for salt bids – open bid date will be July 13th at 1 pm.

 

ORDINANCE 01-18

AN ORDINANCE LEVYING ASSESSMENTS FOR DELINQUENT WATER BILLS, AND DECLARING AN EFFECTIVE DATE.

 

1ST reading – 06/19/18

 

 

Rules Committee:      Brad Now  

 

Old Business

 

Grass clippings in the streets and tall weeds – list to Stet. 

 

New Business

Motion Gehle.  Second Young to go into  “Executive Session” to discuss litigation at 7:51pm.   Chris Rasbach invited to attend the session.  Pontsler called for the question.  Gehle = y, Young = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 5 yes.

 

Motion Young to come out of Executive Session at 8:22.  Second Gehle.  Pontsler called for the question.  Young = y, Gehle = y, Pontsler =y, Now =y, Heitkamp = y.  Passed 5 yes.

 

No action taken.

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

Meeting adjourned 8:22 pm

 

 
 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, June 5, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler, Chief May,

Robby and Barry Peel, Kathryn and Ryan McDaniel, and Nick – operations manager of Rockford Duncan Oil.

 

Motion Gehle.  Second Young to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Young = yes, Pontsler = y, Fox = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.     Second Heitkamp to accept the minutes from the

May 15, 2018 council meeting as presented.  Gehle called for the question.   

Fox = yes, Heitkamp = y, Gehle = y, Young = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Ryan and Kathryn McDaniel introduced themselves and their operation manager Nick.  They are the new owners of TJ’s.   They shared some of their vision and some changes that may be coming.  They will be called Rockford RoadDog and will be getting the signage installed soon.     

 

Council thanked them for coming to introduce themselves.

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and events:

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

Lake Area Arts Group -   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events:  Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events -  Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

Full schedule of events and details can be found on the Rockford Community Days – Facebook page.

 

 

Village Administrator’s Report – Jeff Long

 

Working with Tammy Cheek on some marketing ideas for the Subdivision as we are about ready to begin selling lots. 

 

Dynegy will be the electric supplier for the aggregation beginning in August.  Residents will receive a letter – do nothing and you will be enrolled.  Additional information to go out via Facebook and press release.

 

Wastewater treatment plant – final funding has been approved.  A pre -construction meeting will take place on Monday at 10 am.  Shinn Brothers was awarded the contract for 2.1 million.  Rate structures will be changing.  Residents will see little or no change.    We are changing from lagoon to a mechanical plant – the 1st in Ohio.  Took longer time for EPA to approve.

 

Pontsler asked that some of the street signs and stop signs get replaced. 

 

We are continuing to work on the water meter issues. 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young to pay bills as submitted - $23,560.10.    Second Pontsler.  Gehle called for the question.  Young = y, Pontsler = y, Gehle = y, Fox = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Fox called for the question.  Now = y, Heitkamp = y, Fox = y, Gehle = y, Young = y, Pontsler = y.  Passed 6 yes.

 

Motion Young to approve monthly transfers, supplemental appropriations to date, and purchase orders.  Second Pontsler.  Now called for the question.  Young = y, Pontsler = y, Now = y, Gehle = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Finance Committee meeting – budget and liability insurance to be held on Tuesday – June 12th at 7 pm.

Renewal Levy -  will scan and email to review for next meeting.

 

Budget Hearing – next meeting – June 19th at 7:15pm

 

Service Committee:   Greg Pontsler

Park looking very nice.  We have made some improvements with more to come !

Joyce doing a good job keep flowers beautiful.

 

Safety Committee:     Chris Heitkamp  -

 

Motion Young.  Second Gehle to approve the Tri County Alcohol annual agreement for transportation of behaviorally impaired citizens.  Fox called for the question.  Young = y, Gehle = y, Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

Reminder – pot holes need repaired.

 

Economic Development Committee:  Shane Young

 

The next RADC meeting – June 25th at 7 pm.

Public Utilities Committee:   Wilbur Fox

 

Will be sending out information for salt bids – open bid date will be July 13th at 1 pm.

 

Rules Committee:      Brad Now  

Old Business

 

Trailer park – 3 units cleaned up.  6 more units to be done this week and over the weekend.  Will continue until finished.

Need to keep up on tall grass notices.

New Business

Chief May requests permission to close streets for the Annual car show on Friday – June 15th and the parade on Saturday – June 16th.

 

Motion Gehle.  Second Fox.  Young called for the question.  Gehle = y, Fox = y, Young = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

Chief May requests “Executive Session” to discuss personnel.

Motion Gehle to enter Executive Session at 7:49.  Second Fox.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Gehle to come out of Executive Session at 8:02.  Second Pontsler.  Fox called for the question.  Gehle = y, Pontsler = y, Fox = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes with no action taken.

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:03 pm

 

 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, May 15, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                                                                                                                   

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler, Chief May,

Robby Peel, and Nancy Leighner.

 

Motion Gehle.  Second Young to accept the agenda as orders of the day with addition of Resolution 04-18.  Fox called for the question.  Gehle = y, Young = yes, Fox = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now.     Second Pontsler to accept the minutes from the

May 1, 2018 council meeting as presented.  Heitkamp called for the question.   

Now = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Fox = y.  Passed 6 yes.

 

Visitors to Address Council:

 

Nancy thanked Steve and his son for the sand blasting the wall at the end of Market St.    Mrs. Carpenter and her students at Parkway will be starting a mural to be completed by the bicentennial year.  Village will be pouring a color concrete stamped pad that will look like weather plank wood in front of the mural yet this week or early next week.   The project will all come together and be a very nice addition to the area.   Thank you to Tom for the article in the Daily Standard was very good !

 

Mayor’s Report and Correspondence:

 

Mayor noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

Community Announcements and events:

 

Blind Date in Concert at The Rockford Belle  -  Saturday – May 19th

Doors open at 6 pm – show starts at 7 pm.   $7 donation

 

Parkway Graduation – Sunday – May 20th

 

 

Rockford Memories – Monday – May 21st – 1 pm – Village Hall

Join the round table discussion and share your Rockford Memories

 

Tree Committee meeting – Monday – May 21st at 6 pm…  if interested in joining the committee – please come to this meeting at the Village Hall.

 

Shanes Crossing Historical Society meeting – Guest Speaker – Ralph Stuckman from Lake Area Arts Group and several artists – Preview to Rockford Community Days ~~  Art and Music Festival.   Meeting at 7 pm

 

Rockford Memorial Day Services - Monday - May 28th.

Parade start - 11 am

Guest speaker - Pastor Chip Steffy from the Rockford UMC

 

Chicken dinner tickets $7 each. Prepared by the Rockford Carry Out. Pre sale tickets can be purchased at: Rockford Carry Out, Barrys' Family Market or the Rockford American Legion Post 508. Chicken dinners will be ready for pick up on the 28th at 11:30 am.

 

Remember and Honor our Veterans!

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

Lake Area Arts Group -   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events:  Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events -  Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

Full schedule of events and details can be found on the Rockford Community Days – Facebook page.

 

 

Village Administrator’s Report – Jeff Long

 

.Again thanks to Steve and his son for the help with the Market St. wall. 

 

Electric is being installed at the subdivision and should be completed this week.  We will need to do finish grade work once completed.

WWTP project – we will not be doing any work until the final funding comes through – hope by end of the month.

 

Park updates –  we will be pouring cement for 2 porch swings in the location of the old building.   We have playground equipment to install – project to be completed by Community Days.   (weather permitting ! )

 

Stet took list of street lights that need attention and we have notified DP & L.

 

Mowing picked up quickly.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion  Pontsler to pay bills as submitted - $22,455.86.    Second Young.  Heitkamp called for the question.  Pontsler = y, Young = y, Heitkamp =  , Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Pontsler to accept the Mayors Court pay in $824.00.  Second Fox.  Young called for the question.  Pontsler = y, Fox = y, Young = y, Gehle = y, Now =y, Heitkamp = y.  Passed 6 yes.

 

RESOLUTION 04-18

A RESOLUTION OF NECESSITY TO PLACE ON THE NOVEMBER 2018 GENERAL ELECTION BALLOT A 2.8 MIL RENEWAL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO.

 

Motion Fox.  Second Heitkamp.  Now called for the question.  Fox = y, Heitkamp = y, Now = y, Gehle = y, Young = y, Pontsler = y.  Passed 2 yes.

 

Preliminary budget to the auditors office by July 20th.    Will be using same information.   Nothing new at this time. 

 

Service Committee:   Greg Pontsler

 

Shanes Park will be busy this weekend as we have several tournaments going on.  Could be as many as 18 teams.

 

Make sure trash is picked up Mondays and Thursdays during the summer months when park is very busy.

 

 

 

 

 

Safety Committee:     Chris Heitkamp  -

 

Street signs and faded stop signs need replaced.  Also some trees need to be trimmed – blocking signage.

 

Need to contact Ron Amstutz about his rental.  Tree needs to come down.

 

Economic Development Committee:  Shane Young

 

The RADC will not have a meeting this month because of Memorial Day.

Next meeting will be on June 25th.

 

 

Public Utilities Committee:   Wilbur Fox -

 

 

Rules Committee:      Brad Now  

 

 

Old Business

 

Trailer park – we have contracted with Mahargs for clean up.   The loose trash has been cleaned up.   Gas has been shut off and waiting on electric.

 

 

New Business

 

Dayton news channel 45 was here today interviewing Chief May about field testing of a new product.    Watch news at 10.

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 7:49 pm

 

 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Council President Steve Gehle on

Tuesday, May 1, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now

                                    Heitkamp & Fox - absent

                                                                                               

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler,

Robby Peel, Nancy Leighner, and Mike Maharg.

 

Motion Now.  Second Young to accept the agenda as orders of the day. Pontsler called for the question.  Now = y, Young = y , Pontsler = y, Gehle =  y.  Passed 4 yes.

 

Motion Young.     Second Pontsler to accept the minutes from the

April 17, 2018 council meeting as presented.  Now called for the question.   

Young = y, Pontsler = y, Now = y, Gehle = y.  Passed 4 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Community Announcements and events:

 

Rockford Memorial Day Services - Monday - May 28th.

Parade start - 11 am

Guest speaker - Pastor Chip Steffy from the Rockford UMC

 

Chicken dinner tickets $7 each. Prepared by the Rockford Carry Out. Pre sale tickets can be purchased at: Rockford Carry Out, Barrys' Family Market or the Rockford American Legion Post 508. Chicken dinners will be ready for pick up on the 28th at 11:30 am.

 

Remember and Honor our Veterans!

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

24th Annual Car Show – June 15th – West Market St.

 

 

Lake Area Arts Group -   Exhibits with local artists featuring

Todd Buschur – Friday – June 15th from 6 – 9 pm

 

Other Friday Community Days events:  Van Wert Community Band, Mix101.3 WRKD, fireworks

 

Saturday events -  Fox Family Ride, Lake Area Arts Group – Featuring Todd Buschur, Quarter auction, Parkway Choir – mini musical, George Moore, parade, THE GREAT ESCAPE ROOM, and The Muddsocks.

 

 

Village Administrator’s Report – Jeff Long

 

Discussion on the Verizon small cell towers.

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion  Pontsler to pay bills as submitted - $9023.07.  Second Now.  Young called for the question.  Pontsler = y, Now = y, Young = y, Gehle = y.  Passed 4 yes.

 

Motion Young to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation:   Second Now.  Pontsler called for the question.  Young = y, Now = y, Pontsler = y, Gehle = y.  Passed 4 yes.

 

Motion Now to approve monthly transfers, supplemental appropriations to date and Purchase orders.  Second Pontsler.  Young called for the question. 

Now = y, Pontsler = y, Young = y, Gehle = y.  Passed 4 yes.

 

Renewal Levy - review updated information from the Board of Elections. 

Council approved moving forward towards November ballot.

 

2019 – Budget to auditor’s office by July 20th.

 

Service Committee: Greg Pontsler

 

Park police protection.

 

Safety Committee:   Chris Heitkamp  - absent

 

 

Economic Development Committee:  Shane Young

 

The RADC meeting guest speaker was Andrew Peel owner of  Rock Solid Performance.  Discussed some of the details – goals, key fob system, personal trainer access, fitness classes, $30 per month.

 

 

Public Utilities Committee: Wilbur Fox - absent

 

 

Rules Committee:    Brad Now  

 

 

Old Business

 

Motion Pontsler to agree to terms of deal for Jeff to have papers and designated signatory official for the clean up of the trailer park.  Second Now.  Young called for the question.  Pontsler = y, Now = y, Young = y, Gehle = y.  Passed 4 yes.

 

 

New Business

 

Pontsler – brought up issues regarding parking, sidewalks, and trees.

 

 

___________________________                       _____________________________

Mayor                                                             Fiscal Officer

 

Meeting adjourned 7:54 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, April 17, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Pontsler, Now, Heitkamp

                                    Fox - absent

                                                                                               

Also attending:   Tom Stankard of the Daily Standard, Srgt Stetler,

Robby Peel, Chad Ransbottom – little later.

 

Motion Pontsler.  Second Gehle to accept the agenda as orders of the day.  Heitkamp called for the question.  Pontsler = y, Gehle = y, Heitkamp = y , Young = y, Now = y.  Passed 5 yes.

 

Motion Young.     Second Gehle to accept the minutes from the

April 3, 2018 council meeting as presented.  Now called for the question.   

Young = y, Gehle = y, Now = y, Pontsler = y, Heitkamp = y.  Passed 5 yes.

 

Visitors to Address Council:

 

 

Mayor’s Report and Correspondence:

 

Noted receipt and review of Mayors Court pay in,

bank reconciliation, and bank statement.

 

The Parkway Arbor Day presentation was held on April 10th. 

 

Community Announcements and events:

 

 

Bicentennial Fundraiser Auction – April 21st – 10 am –

Something for everyone – come out and support a good cause!

Rockford Community Building – 420 N Holly Lane

 

24th Annual Car Show – June 15th – West Market St.

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

 

 

Village Administrator’s Report – Jeff Long

We re-fabed a piece of equipment to drag the alleyways.   We should be able to do the work faster and more often.    Pot Hole issues still need addressed once the weather is nice enough for asphalt. 

Street sweeper has been fixed and back in operation.

Trailer park clean up -  have been made an offer to clean up for land swap.  Current estimate to clean up is $30,000 in disposal fees.    Need to post no trespassing signs as people are trying to steal whatever they can get their hands on for scrap.  The Finance committee will review information on April 24th at 7 pm.

We will be working with Fremont as they continue to expand.  We are looking at putting in a new entrance 33 east to keep semis out of the residential area.  We are looking at a grant of $650,000 for this project.  They are planning job creations of 60+ jobs.   They have signage that they are now taking applications.  Once the entrance is done we will post – No Truck signs.  The current entrance would only be used by employees.

 

Committee Reports

Finance Committee –  Steve Gehle

Motion Pontsler.  Second Young to pay the bills in the amount of

$13,666.18.  Now called for the question.  Pontsler = y, Young = y, Now = y, Gehle = y, Heitkamp = y.  Passed 5 yes.

Motion Young to accept the Mayors Court pay in of $498.  Second Pontsler.  Heitkamp called for the question.  Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Now = y.  Passed 5 yes.

Inspected tree at Dooley property.  Doesn’t look to be urgent.  Will try to contact him to see what his plans are.

 

Service Committee:   Greg Pontsler – nothing at this time.

Safety Committee:     Chris Heitkamp  - nothing at this time.

Economic Development Committee:  Shane Young

RADC Meeting scheduled – Monday – 7 pm – Library basement  

 

Public Utilities Committee:   Wilbur Fox - absent

Jeff mentioned that he received a call from small cell tower service.  Will contact and get more information.

 

Rules Committee:      Brad Now  

Renewal for liquor permits – all ok at this time.

 

Old Business

Mayor would like to review the junk / weeds spreadsheet.  Have given out at least 12 notices.   Several properties that need some action soon.  Will contact the new Mercer County Judge to verify court proceedings in case we have to do some referrals in that direction.

 

Radio Station – going good.  Steve is getting the quarterly updates.  We have a 2 signature checking system.  Everything is being posted to quick books.  We have several accounts that we are working to get caught up.   Good music changes.  Encourage the public to give it a try!  Station working on Parkway spring sports broadcasts.  We are moving in the right direction and will be making more improvements once we get additional underwriters.  The Board continues to meet once a month.  Please let Brad Now know the next meeting date and time. 

 

Street light issues – working on them.

 

New Business

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:16 pm

 

 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday,  March 6, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

                                                                                               

Also attending:   Tom Stankard of the Daily Standard, and Srgt Stetler.

 

Motion Gehle.  Second Fox to accept the agenda as orders of the day.  Pontsler called for the question.  Gehle = y, Fox = y, Pontsler = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Heitkamp.   Second Young to accept the minutes from the

February 6,  2018  council meeting as presented.  Now called for the question.   Heitkamp = y, Young = y, Now = y, Gehle = y, Fox = y, Pontsler = y.  Passed 6 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Received letter from Joyce Emans regarding some part time hours at the park to take care of the flowers.  No one else has stepped up to take over.  Would be for no more than 10 hours a week anything over the 10 hours is a donation to the Village.  Would be paid at $8.30 per hour. 

 

Motion Gehle.  Second Young.  Fox called for the question to approve April through September taking care of the flowers.  Gehle = y, Young = y, Fox = y, Pontsler = y, Now = y , Heitkamp = y.  Passed 6 yes.

 

 

Community Announcements and events:

 

 

Bicentennial Committee Meetings – 1st Monday each month at 7 pm

 

Bicentennial Committee Fundraiser Auction in April –

** donations being accepted now. 

 

 

 

Parkway Carnival – March 17th – Parkway High School

 

Duck Races – March 17 – Community Building

 

Easter Egg Hunt – March 31st – 1 pm – Shanes Park

 

Lion’s Club Variety Show – April 6 & 7 – Parkway High School

 

Mom to Mom Sale – April 14 -  Community Building

 

Bicentennial Fundraiser Auction – April 21st – 10 am

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

·         Please give information to the Radio Station so they can help us promote these events.

 

 

Village Administrator’s Report – Jeff Long

 

We will be advertising for bids for the WWTP project this week and next week.  We will open bids March 28th at 2 pm.   Should have 6 – 10 bidders easy.  We have a 1 year completion for improvements.

 

Will be meeting with Fremont on March 12 to discuss their needs regarding utilities and storm water issues.

 

This week we are beginning to reroute the electric from the Old Shane Hall building at a cost of approximately $4,000.  We are increasing to a bigger service line.  Once that is completed the old building will be coming down.  We plan to make the area some green space.   Thank you to Rob Belna as he will be taking the block and for the use of his equipment.  We will be getting rid of the wooden structure and roof.   It worked out good that the fire department used the building for several training exercises. 

 

Some discussion on street lights and handicap parking on Main Street.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion  Pontsler..  Second Now to pay the bills in the amount of

$14,665.19.  Heitkamp called for the question.  Pontsler = y, Now = y, Heitkamp = y, Gehle = y,  Young = y, Fox = y.  Passed 6 yes.

 

Motion Fox to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Young,  Heitkamp called for the question.  Fox = y, Young = y , Heitkamp = y, Gehle = y, Pontsler = y, Now = y .  Passed 6 yes.

 

Motion Fox to approve monthly transfers.  Second Heitkamp.  Young called for the question.  Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

Motion Young to approve supplemental appropriations.  Second Pontsler.   Heitkamp called for the question.   Young = y, Pontsler = y, Heitkamp = y, Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Young to approve additional purchase orders.  Second Heitkamp.  Fox called for the question.  Young = y Heitkamp = y, Fox = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

RESOLUTION 03-18

ANNUAL APPROPRIATION RESOLUTION BY THE BOARD OF COUNCIL OF THE VILLAGE OF ROCKFORD, MERCER COUNTY TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES FOR ROCKFORD, DURING FISCAL YEAR ENDING DECEMBER 31, 2018

 

Motion:  Pontsler.  Second Heitkamp.  Young called for the question.  Pontsler – y, Heitkamp = y, Young = y, Gehle = y, Fox = y, Now = y.  Passed 6 yes.

 

 

Current Levy for Expenses will be expiring.  Discussion on renewal vs replacement.   Need several resolutions and approval by the end of July for the November ballot.   Resolution for approval will need to go to the county auditor for their review and approval.  Then will need a resolution to approve the ballot language.

 

Council agreed to renewal – no new taxes.   There will be a resolution for approval at the next meeting.

 

                                        2017 Tax Year

                        **** Required Information ****

 

1.         Page 1 of your Federal 1040 MUST be attached along with all W-2’s and 1099’s.     RETURNS WILL NOT BE PROCESSED UNTIL 1040 IS RECEIVED.   This could result in late fees  - see #5.

 

2.         All RESIDENTS – 18 years and older MUST file a local income tax return.  All municipalities are “Mandatory Filing”, even if you don’t work !!  (Retired taxpayers that have no Earned income and have registered with the tax office as being retired – need not file a return)

 

3.         All individual and business returns are due by April 15th.  Business returns with a F/Y ending date are due the 15th of the fourth month following the year end date.  Extensions must be filed by April 15th.

 

4.         ALL RETURNS MUST BE SIGNED.

 

5.         A $25.00 per month late fee, up to 6 months or $150 will be added to any late filed returns – even if no tax is due.

 

6.         Late returns with balances due will be charged 15% penalty plus interest until balance is paid in full. 

 

 

We will need to amend our Tax Ordinance as the State is making it a requirement that we comply with Centralized Collection of municipal net profit taxes be paid via the Ohio Business Gateway.   Lisa to get Judy a sample ordinance for review.   Does not make financial sense for the smaller villages. 

 

Service Committee:   Greg Pontsler

 

Park board will be purchasing some additional equipment for the park.  2 swing sets and 3 other items. 

 

 

Safety Committee:     Chris Heitkamp  

 

We will be holding a safety meeting on March 20th at 7 pm.

 

 

Economic Development Committee:  Shane Young

 

 

Jeff gave out some information to review regarding some Covenants and Restrictions for the Subdivision.   This will be discussed on Wednesday March 14th at 7 pm.   Suggestions will be brought to the next council meeting.

 

Barn Quilt Class will be held on March 31st at the Rockford United Methodist Church.   Limited seats – cost $15.00.

 

Bicentennial Benefit Auction – April 21st – 10 am

 

 

Public Utilities Committee:   Wilbur Fox

 

Need to work on grading allys after the building demo then move on to the

Trailer park clean up.

 

Pearl St and Main street issues.

 

 

Rules Committee:      Brad Now  

 

Employee Handbook -   2.7 Attendance and Tardiness – discussion of handbook policies.  Mayor stated that request for time off be reported – paperwork, email or texting.     Several council members have not reviewed the handbook and will be sending email with information.   Please review for any updates that need to be handled.

 

Motion Gehle.  Second Young.  Designate Lisa Kuhn as representative for Mayor and Council for the Public Records training – March 21st.    She will also be attending continuing education on March 22 and 23.   Heitkamp called for the question.  Gehle = y, Young = y, Heitkamp = y, Fox = y, Pontsler = y, Now = y.  Passed 6 yes.

 

 

Old Business

 

New Business

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:36 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

 

Council called to order by Mayor Amy Joseph on

Tuesday, February 6, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

 

Pledge of Allegiance

 

Those present: Gehle, Young,, Pontsler, Now, Heitkamp

                                    Fox - absent

                                                                                                                                                           

Also attending:  Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.

 

Motion Pontsler.  Second Gehle to accept the agenda as orders of the day.  Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

 

Motion Gehle.   Second Young to accept the minutes from the

January 16,  2018  council meeting as presented.  Heitkamp called for the question.   Gehle = y, Young = y, Heitkamp = y, Pontsler = y, Now = y.  Passed 5 yes.

 

 

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

 

Community Announcements and events:

 

 

Bicentennial Committee Meetings – 1st Monday each month at 7 pm

 

Bicentennial Committee Fundraiser Auction in April –

** donations being accepted now. 

 

Park Board Meeting – rescheduled to February 15th

 

Presidents Day – February 19th – Village offices will be closed.

 

Family Fun Night – March 3rd – Community Building

 

Parkway Carnival – March 17th – Parkway High School

 

Duck Races – March 17 – Community Building

 

Rockford Community Days ~~ Art and Music Festival – June 15 & 16

 

 

Village Administrator’s Report – Jeff Long

 

2018 Goals – Plan of Action

 

Infrastructure Goals

Chemical rehabilitation and analysis of South well – approx. cost $12,000

Inspection of 250,000 gallon and the 100,000 gallon water towers – cost apprx $5,000

Wastewater Treatment Plant – Rehab project will enable 400% industry growth and 25-40% residential.   Hoping we can do without raising rates.

Eliminate 1/1 in our wastewater collection system.

This should keep us good for the next 30 years.

Blair and Bubba will be gaining more responsibility with WWTP and WTP – will be retiring in 1 – 2 years.

 

Shanes Park –

Remove and replace existing electric meter service currently to old Shane Hall building.

Demo the Old Shane Hall building

Use Time Warner building for storage.

Clean up trailer park of old buildings and trailers.  Turn into green space for park as we plan for future use.

Install and operate a new electronic sigh at Shanes Park – Holly Lane extrance

Hedges park design for Veteran’s Memorial

North of Community building – pond and sledding hill

 

Streets –

Seal cracks and maintain current streets

Plan the extension of Franklin Street to Buckeye – look for ways to fund.  Safe route to school funding a possibility

Program to replace current street lights to LED lighting.

 

Subdivision Development –

Finish utilities

Develop a marketing plan / signage

Sell 4 lots

 

Economic Development

Review retention expansion of existing businesses

Develop program to assist and encourage new entrepreneur development

Continue to pursue the development of an industrial park

Review and address empty lots and buildings.  Goal to reduce by half.

 

Community Economic Development –

Review various organizations and boards from which the community benefits by reviewing their goals for the future.  This way several organizations may want to work together.

Energize the various organizations and board and develop creative way of capitalizing opportunities they represent.

Provide the conceptual framework and educational assistance that enables our community to do it’s own economic development.

Develop plan to use the WRKD radio station in communicating with residents.

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Motion Young.  Second Heitkamp to pay the bills in the amount of

$48,701.93.  Now called for the question.  Young = y, Heitkamp = y, Now = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

Motion Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Young called for the question.  Pontsler = y, Heitkamp = y, Young= y, Gehle = y, Now = y,  Passed 5 yes.

 

Motion Heitkamp to approve monthly transfers.  Second Now.  Pontsler called for the question.  Heitkamp = y, Now = y, Pontsler = y, Gehle = y, Young = y.  Passed 5 yes.

 

Motion Now  to approve supplemental appropriations.  Second Heitkamp.  Young called for the question.   Now = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y.  Passed 5 yes.

 

WRKD update – The Board has been put in place and is working together to move forward.   Letters will be going out to past underwriters to let them know of changes and see if they would be interested in underwriting again.  The music has been changed to adult contemporary with some Christian contemporary in the mix.  We will be working on the programming and playlists.   One request was to bring back the Blue Show.   Brad Now may be interested in putting together a Jazz Show.   Will be adding more of the Public Service announcements.  Will be working with students to get them involved.  Right now everything is on a volunteer basis.   Looking down the road – once the bills are caught up and we are running smoothly we may look at creating some scholarship opportunities.  With that we need to approve the WRKD bylaws to give them a starting point.

 

Motion Pontsler.  Second Gehle.  Now called for the question.  Pontsler = y, Gehle = y, Now = y, Young = y, Heitkamp = y.  Passed 5 yes.

 

 

Service Committee:   Greg Pontsler

 

Rec Board goals – Finish Diamond 5 will be used for t-ball and coach pitch.

Stone around outfield diamonds and electric to the new building.  Jeff to talk with Rec Board to help with that plan.

 

 

Safety Committee:     Chris Heitkamp  

 

Snow removal  - request maybe start a little earlier in the mornings.  We did get more snow than was predicted.

 

Economic Development Committee:  Shane Young

 

Attending the RADC meetings-  request to review the Shanes Crossing restrictions and covenants – review the square footage.  Jeff  to do some research for the next meeting.   Would like to see the new Chamber directories out in local businesses.   Yes – have that on the plan.  The end of March will be a barn quilt painting class.  This is a fundraiser for the Bicentennial.  Working on a barn quilt map from Spencerville to Berne. 

 

 

 

Public Utilities Committee:   Wilbur Fox

 

Notice of Public Hearings for Rockford’s electric aggregation to be held on

February 26th – 4 pm and 6 pm

 

Notice of Public Hearings for Rockford’s gas aggregation to be held on

February 26th – 4:30 pm and 6:30 pm

 

Location the Village Hall – 151 E Columbia St.  The public is invited to bring questions to the meetings.

 

 

Rules Committee:      Brad Now  - nothing at this time

 

 

 

 

 

 

Old Business

 

 

 

 

 

New Business

 

Chief May is having problems finding part time patrol officers to work for $11 an hour.  He is asking council to raise the pay of the part time police position to $15 per hour. 

 

Motion Gehle.  Second Young to increase the hourly pay to $15.  Heitkamp called for the question.  Gehle = y, Young =  y, Heitkamp = y, Now = y, Pontsler = y .  Passed 5 yes.

 

Motion Gehle.  Second Heitkamp to rehire former part time officers Stose and Clevenger.  Now called for the question.  Gehle = y, Heitkamp = y, Now = y, Young = y, Pontsler = y.  Passed 5 yes.

 

 

 

 

___________________________                  _____________________________

Mayor                                                              Fiscal Officer

 

Meeting adjourned 8:35 pm

 

 
 
 
 

RECORD OF PROCEEDINGS:

Council called to order by Mayor Amy Joseph on

Tuesday, January 16, 2018, at 7:30 pm at the Rockford Village Hall.

 

Invocation – Jeff Long

Pledge of Allegiance

Those present: Gehle, Young, Fox, Pontsler, Now, Heitkamp

Also attending:  Chief May, Tom Stankard of the Daily Standard, and Srgt Stetler.

Motion Pontsler.  Second Fox  to accept the agenda as orders of the day.  Gehle called for the question.  Pontsler = y, Fox = y, Gehle = y , Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

Motion Gehle.   Second Young to accept the minutes from the

January 2, 2018  council meeting as presented.  Now called for the question.   Gehle = y, Young = y, Now = y, Fox = y, Pontsler = y, Heitkamp = y.  Passed 6 yes.

Visitors to Address Council:

 

Mayor’s Report and Correspondence:

 

Noted receipt and review of Mayors Court pay in, bank reconciliation and the bank statement.

 

Community Announcements and events:

 

RADC Committee Meeting – January 22 – 7 pm – Library basement.

 

Village Administrator’s Report – Jeff Long

 

Committee Reports

 

Finance Committee –  Steve Gehle

 

Ohio checkbook  - Council ok to go live.

 

Motion  Pontsler to approve the monthly financial reports –

Cash Summary by Fund, Appropriations report, Revenue Report,

Budget vs Actual activity report and Bank reconciliation.  Second Heitkamp.  Gehle called for the question.  Pontsler = y, Heitkamp = y, Gehle = y, Young = y, Fox = y, Now = y.  Passed 6 yes.

 

Motion Fox to approve monthly transfers.  Second Young.  Gehle called for the question.  Fox = y, Young = y, Gehle = y, Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Now to approve supplemental appropriations to date.  Second Pontsler.  Fox called for the question.  Now = y, Pontsler = y, Fox = y, Gehle =y, Young = y. Heitkamp = y.  Passed 6 yes.

 

 

Motion Fox to approve the 2018 purchase orders and 1st quarter blanket certificates. Second Heitkamp.  Young called for the question.  Fox = y, Heitkamp = y, Young = y, Gehle = y, Pontsler = y, Now = y.  Passed 6 yes.

 

 

Motion Fox to accept the Mayors Court pay in of $714.00.  Second Pontsler.  Gehle called for the question.  Fox = y, Pontsler = y, Gehle = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Pontsler to pay bills submitted in the amount of $52,665.77.  Second Young.  Fox called for the question.  Pontsler = y, Young = y, Fox = y, Gehle = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Service Committee: Greg Pontsler

 

Park goals for 2018 – 2 people interested in helping decorate the park for Christmas next year.  Looking at purchasing 2 – 3 more play equipment for younger children.  The digital sign for the Community Building should be here soon.    

 

Need the 2018 Rec Board Members for council approval.

 

Mayor side note – hasn’t received anyone’s goals for 2018.  Please have them to her by the next meeting.

 

 

Safety Committee:   Chris Heitkamp  

 

Snow removal going ok – request to hit some areas turning on the highway with some salt or grit for traction.  (West st on to 33 – incline) 

Economic Development Committee:  Shane Young

Will start attending the RADC meetings to give council update on what they are doing.

 

Public Utilities Committee: Wilbur Fox

 

When weather breaks need to grade out allys and fix pot holes.  There is also a sink hole that needs attention.

Rules Committee:    Brad Now  - nothing at this time

 

 

Old Business

 

Village information card to be updated.  Still waiting on the Pearl St real estate sale paperwork to be done.

 

Motion Fox.  Second Pontsler to go into Executive Session at 7:47 regarding security and personnel.  Heitkamp called for the question.  Fox = y, Pontsler = y, Heitkamp = y, Gehle = y, Young = y,  Now = y.  Passed 6 yes.

 

Motion Fox.  Second Gehle to come out of Executive Session at 8:24.  Pontsler called for the question.  Fox = y, Gehle = y, Pontsler = y, Young = y, Now = y, Heitkamp = y.  Passed 6 yes. 

 

Action taken –  Council approved a Security Audit.

 

Action Taken – Motion Gehle.  Second Ponstler  because of management issues Jim Crocker and Crocker Media Group LLC will be dismissed as general manager of WRKD radio station.   Now called for the question.  Gehle =y, Pontsler = y, Now = y, Young = y, Fox = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.  Second Young that Jim Crocker is not allowed on Village property without an appointment and supervision.  Gehle called for the question.  Fox = y, Young = y, Gehle = y , Pontsler = y, Now = y, Heitkamp = y.  Passed 6 yes.

 

Motion Fox.  Second Gehle for Jim Crocker to return license plates with WRKD radio to Village personnel.  Heitkmap called for the question.  Fox = y, Gehle = y, Heitkamp – y, Young = y, Pontsler = y , Now = y.  Passed 6 yes.

 

 

New Business

 

 

 

___________________________                       _____________________________

Mayor                                                             Fiscal Officer

 

Meeting adjourned 8:34 pm

 
 
 
Columbia Street Reconstruction Project Well Under Way in Rockford
Click on smaller thumbnails below to enlarge them
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Longtime Former Mayor and Councilman Retires
Story and pictures by Lisa Kuhn

Gene Steiner was honored at the Rockford Village Council meeting on May 19th.  Mayor Joseph presented Gene with a plaque giving thanks for his dedication and loyal service as Mayor and Councilman to the Village of Rockford.  Gene retired from council in March of this
year.  Cake and punch was served after the meeting.  Thanks again to Gene Steiner for helping to make Rockford a better place.

Left:   Gene Steiner and his wife Mary.
Above:  Awarded plaque thanks Gene for being the Mayor of Rockford as well as Councilman over the past 40 years.

 

 

 

 

 

 

 

Rockford Village Council called to order by Mayor Amy Joseph on Tuesday, May 19, 2015 at 7:30 pm at the Rockford Village Hall.

 

 

 

 

 

 

 

 

 

 

 
 
 
 
 
 
Golf Cart and ATV Driving Rules

Village of Rockford Rules for Golf Carts / ATV operation
on streets:

1.  Must have a valid drivers license
2.  Insurance on cart (must be shown if asked by Law Enforcement)
3.  Front and Rear lights if operated at night
4.  Obey all normal traffic laws
5.  Not to be driven on Main Street in business district
6.  Not to be driven over 20 mph on any street

 
 
 
Police Remind Motorists
Due to recent power outages and the upcoming winter weather, the Rockford Police reminds motorists of the law when approaching an intersection with a malfunctioning traffic signal. The law does allow for citations if a motorist enters the intersection before coming to a complete stop. It is NOT a caution ~ it is an all stop - 4 way stop. Thank you - Chief Paul P. May III
 
 
 
 
Rockford Police Remind Parents to Talk with Their Children About Playing Outside.
Teach children the following pedestrian safety rules:
  • Do not cross the street alone if younger than age 10.
  • Never play in the road.
  • Always try to walk on paths or sidewalks. If there are no sidewalks or paths, walk facing road traffic.
  • Look both ways for danger before and while crossing the street.
  • Walk, do not run, into the street.
  • Dress in bright colors or wear retroreflective materials so drivers can easily see you.

Teach children the following bicycle and motorbike safety rules:

  • Wear a bicycle or motorcycle helmet on every ride. Check to see if your helmet should have a safety certification.
  • Ride so drivers and cyclists can see you.
  • Look both ways for oncoming vehicles before turning or crossing a street. Go only when it is clear.
  • Watch out for potholes, cracks, rocks, wet leaves, storm grates, railroad tracks or anything that could make you lose control of your bike.
  • Make sure your bike fits your height, weight and age.
You may also look up other safety rules / guidelines at safekids.org

 

 
 
 

The Rockford Police Offers "House Check” to Citizens Leaving for the Holidays

The Rockford Police is reminding citizens that if they are leaving for more than one day for vacation, please contact the Police. The Rockford Police offer "House Checks”. A simple form is filled out, and the Police Department will check the outside of your residence while you are gone. Many times, people will leave for three or four days and don't think to advise the local Police. We will check your residence twice a day for anything out of the ordinary. You simple stop in or call and a form is filled out with name, address, telephone numbers and key holders. The Rockford Police generally do not enter your residence unless there is something wrong, and then a key holder is contacted. This is also used during vacation time or for some residents who leave for the winter. The Rockford Police can be reached at 419 363 3215 or e-mail rockfordpd@bright.net. We encourage residents that are leaving to make us aware. Thank you Chief Paul P. May III

 
 
 
 
Rockford Police Reminds Citizens to Never Leave Children Unattended in a Motor Vehicle

The Holiday Season is fast approaching and the Rockford Police would like to remind citizens of the dangers of leaving children unattended in Motor Vehicles. The Centers for Disease Control and Prevention reports that from July 1, 2000 through June of 2001 an estimated 9,160 children (14 and younger) where treated in hospitals from injuries caused by being left in unattended vehicles.

The Rockford Police offer the following safety tips for parents:

1. Plan ahead to use drive-through services where available such as pharmacies and banks.
2. Use your debit card or credit card at gas pumps.
3. Have the grocery clerk load your bags and return the cart.
4. Keep vehicles locked at all times- even at home in the garage.
5. Never leave car keys within reach of children
6. Ensure that your garage doors have sensors that will not allow the door to come down if "beam is broken".

"Most police agencies offer emergency "Unlock of Vehicle" if a child is locked inside. A simple chore of running in for milk could result in an unintended injury to your most precious cargo. Remember NO ONE would leave a million dollars in their vehicle or leave their child play with a loaded gun, so NEVER LEAVE YOUR CHILD INSIDE an unattended motor vehicle. For more information please visit www.kidsincars.org " says Paul P. May III, Chief of Police, Village of Rockford.

 
 
 
 
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