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Chief Paul May uses it just like the cruiser or their bicycles when it comes to investigating complaints and ticketing motorists.  Paul used it last weekend to help with the 5K run.

It can get in a lot tighter spots than the original mode of operation. 

Rockford Council News from Tuesday, July 15, 2008

Council called to order by President Ron Searight on

Tuesday July 15, 2008 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present:  Gehle, Steiner, McKee, Pontsler. Searight – late.

Rutledge absent. 

Also attending:  Jeff Long, Mr. and Mrs. Harlamert, Judy Koesters,

Sergeant Stetler.

Motion Gehle. Second McKee to approved Agenda as Orders of the Day.  

Pontsler called for the question.  Gehle = y, McKee = y, Pontsler = y,

Steiner = y.  Passed 4 yes.

Motion: McKee. Second Gehle to accept the minutes from the

July 1, 2008 council meeting as submitted by the Fiscal Officer. 

Pontsler called for the question.  McKee = y, Gehle = y, Pontsler = y,

Steiner = y.  Passed 4 yes.

Correspondence:

Resignation letter from Randal Caywood effective July 15, 2008.  In it he states ‘necessary steps due to large amount of overtime at fulltime job”.  “It has been a pleasure being a Patrolman for the Village and I thank you for the chance to work in law enforcement.”

Visitors to Address Council:

Village Administrator’s Report –

1.  One section of blocks need to be completed on Front Street.  Have received

     a lot of complements. 

2.  With hot weather algae has been growing in lagoon.  Have taken steps putting

     barley straw in lagoon to kill the algae

3.  Still working on flushing fire hydrants weekly.  Have been giving

     Ron Searight results.

4.  Village employees have been working with Tree Committee on tree removals.

Committee Reports:

Finance Committee:                      Todd McKee

Motion McKee to pay bills as submitted by Fiscal Officer in the amount of

$14,930.83.  Second Steiner.  Pontsler called for the question.  McKee = y,

Steiner = y, Pontsler = y, Gehle = y.  Passed 4 yes.

2nd reading of Resolution No. 10-08

A RESOLUTION TO APPROVE AND PLACE ON THE NOVEMBER 2008 GENERAL ELECTION BALLOT A 2.3 MILL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO.

2^nd reading of Resolution No. 11-08

A RESOLUTION TO APPROVE AND PLACE ON THE NOVEMBER 2008 GENERAL ELECTION BALLOT A 2.0 MILL LEVY FOR FIRE PROTECTION FOR THE VILLAGE OF ROCKFORD, OHIO.

Motion McKee to accept Cargil Salt Bid $96.08 per ton.  Second Pontsler.

This will be an increase of $10,000 per year.  Steiner called for the question.

McKee = y, Pontsler = y, Steiner = y, Gehle = y.  Passed 4 yes.

Service Committee:                       Steve Gehle

Met with the Tree Committee – Committee happy with work Village employees have done helping with tree removals.

Safety Committee: Kathy Rutledge

Sample ordinance regulations regarding golf carts to be distributed to

council.

Need to have education on Rules of the Road – look for information to distribute.

Economic Development Committee:    Eugene Steiner

Next RADC Committee meeting on July 17^th at 7:30 PM Village Hall.

Public Utilities Committee:                      Greg Pontsler

Rules Committee:                          Ron Searight

Old Business

New Business:

 With no further business to discuss meeting was adjourned at 7:55 PM.

____________________________                     _____________________________

Mayor                                                             Fiscal Officer

Rockford Council News from Tuesday, July 1, 2008
Council called to order by President Ron Searight on

Tuesday July 1, 2008 at 7:30 pm at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present:  Gehle, Steiner, McKee, Searight.  Pontsler absent. Pontsler excused from meeting.

Also attending:  Jeff Long, Mr. and Mrs. Harlamert, Judy Koesters,

Sergeant Stetler, Kathy Rutledge, Betty Belna, Nancy Leighner,

Marlene Barna, Aaron Sutter, Len Archibald, Janie Southard.

Ron Searight to amend Agenda adding under Rules Committee

Recommendation to Council.

Motion McKee. Second Gehle to approved Agenda with amendment

as Orders of the Day.  Steiner called for the question.  McKee =y,

Gehle = y, Steiner = y, Searight = y.  Passed 4 yes.

Motion:  Gehle. Second McKee to accept the minutes from the

June 17, 2008 council meeting as submitted by the Fiscal Officer. 

Searight called for the question.   Gehle= y, McKee = y, Searight = y,

Steiner = y.  Passed 4 yes.

Correspondence: 

Visitors to Address Council:

            Len Archibald presented to council Rockford Youth Drama

             (Rock You) outline.  (Entire information on Parkway Independent)

            There will be an orientation meeting for parents in July.

            Permission granted to use the Community Building as long

            as it’s scheduled with Sandy.  Committees are forming to

            get everything organized and started up right.

            Thanks to Len for the update.

Village Administrator’s Report –

1. We have some of the retaining wall done on Front Street.  It will take some time to complete but we will stay at it.  Summer brings a lot of extra jobs and with no part time help it eats up hours.  I want to commend my men for doing a fine job.  The contractor has installed a drain in the curb by the park that collected water.  I am planning on getting the assessment letters out the third week of July.
2. I have read the meters that were installed on Front St.  28 homes were recorded for a 3 month period.  Of these 9 homes were at or under the minimum charge for 3,000 gallons per month usage.  The other 19 homes used more than the allotted amount.  The extra revenue for this 3 month period for water only would have been $853.73.  One home flagged a leak and used 200,000 plus gallons.  Throw this home out and the extra revenue would have been roughly $400 for the 3 month period for 27 homes.  Computing this out for the entire village, if the same trend held true, the extra income for water would be $21,500/year.  This is based upon a test sample of only 5% of the homes in the village.  It is very likely the revenue could be higher.  The reality is our income will be higher or people will conserve, costing us less to treat water.   This shows that meters are a very good choice.
3. The CDBG Water/Sewer Program Funding request will be submitted this week.  We are hopeful to obtain another $500,000 for our village to install some much needed water lines.  Hydrant flow tests on Columbia and Bridge show that new lines are very much needed.  We could receive more points if we would raise our rates to state average but feel that we need to try to get by at this time of struggle for many of our residents.  We are asking for passage of levies which are much needed and want the people to know we will be frugal with their money.
4. We have received the OEPA plan approval for our water treatment plant and the project will be put to bid within 2 months.

Committee Reports:

Finance Committee:               Todd McKee

Motion McKee to pay bills as submitted by Fiscal Officer in the amount of $39,721.66.  Second Steiner.  Gehle called for the question.  McKee = y,

Steiner = y, Gehle = y, Searight = y.  Passed 4 yes.

1^st reading of Resolution No. 10-08

A RESOLUTION TO APPROVE AND PLACE ON THE NOVEMBER 2008 GENERAL ELECTION BALLOT A 2.3 MILL LEVY FOR GENERAL FUND EXPENSES FOR THE VILLAGE OF ROCKFORD, OHIO.

1^st reading of Resolution No. 11-08

A RESOLUTION TO APPROVE AND PLACE ON THE NOVEMBER 2008 GENERAL ELECTION BALLOT A 2.0 MILL LEVY FOR FIRE PROTECTION FOR THE VILLAGE OF ROCKFORD, OHIO.

Thanks to Judy for preparing the resolutions.

Service Committee:               Steve Gehle

Met with the Tree Committee – Village employees will be helping with 5 trees.

Tree Committee will take care of the rest. 

Steve to recommend to Tree Committee that all stop signs be clearly visible.

Steve to contact local businesses to make sure signs and flags are not blocking

view of streets.

Safety Committee:                

Economic Development Committee:            Eugene Steiner

Next RADC Committee meeting on July 17^th at 7:30 PM Village Hall.

Normally don’t meet in the summer, but with Pool Project in high gear we

need to continue meeting.  Announcements are forth coming.  We have

a name and a tentative location.  Next steps – finding out what we want to build.

Will be giving further updates.

Public Utilities Committee:                Greg Pontsler

Rules Committee:                              Ron Searight

Committee Meeting June 24^th from 7:30 – 9:05.  We had 3 candidates for

Joe Felvers position.  

Committee recommends Kathy Rutledge to replace Joe Felver.

Motion Searight, Second Steiner.  Gehle called for the question.  Searight = y,

Steiner = y, Gehle = y, McKee = y.  Passed 4 yes.

Judy swore in Kathy Rutlege as Council member.

Mayor will review committees and may make some changes.

Old Business

New Business:

 With no further business to discuss meeting was adjourned at 7:50 PM.

____________________________                _____________________________

Mayor                                                              Fiscal Officer

Council called to order by Mayor Amy Joseph on Tuesday, June 17, 2008 at 7:30 pm  at the Rockford Village Hall.

 Invocation was given by Gene Steiner

 Pledge of Allegiance

 
Those present:  Gehle, Steiner, McKee, Pontsler, Searight –late.

Also attending:  Jeff Long, Mr. and Mrs. Harlamert, Judy Koesters, Chief May, Sergeant Stetler, Julie Ward from RCAP

Motion Gehle. Second McKee to approved Agenda as Orders of the Day. Pontsler called for the question .   Gehle = y, McKee= y, Pontsler = y,

Steiner = y.    Passed 4 yes.
 

Motion:  Steiner. Second McKee to accept the minutes from the June 3, 2008 council meeting as submitted by the Fiscal Officer. 

Gehle called for the question.   Steiner = y, McKee = y, Gehle = y, Pontsler = y.  Passed 4 yes. 

Correspondence: 

Mayor’s Proclamation – Village of Rockford, Ohio

Whereas           The Rockford Community Days Festival is a dynamic part of the

                        Rockford Community: and

Whereas           It is extremely important to bring our citizens together for fun,

                        entertainment, and camaraderie: and

Whereas           A Community festival is a great chance to showplace our superb

                        park and athletic facilities: and

Whereas           To plan and prepare for such a festival it requires many hours

                        of planning and work: and

Whereas           The Rockford Community Days Festival Committee and it’s

                        many volunteers put forth much effort to have such a

                        successful festival and showing of pride in their community.

NOW, THEREFORE, I Amy Joseph, Mayor of the Village of Rockford, do

Hereby proclaim the week of June 17-20, 2008 shall be observed as:

COMMUNITY DAYS COMMITTEE/VOLUNTEERS APPRECIATION WEEK  

In the Village of Rockford on this Seventeenth day of June, 2008. 

Visitors to Address Council: 

            None

Village Administrator’s Report – 

1. The recent storms left us with an enormous amount of fallen and broken limbs from trees.  The guys have hauled 15 truck loads of limbs and chippings.
2. Front Street striping was done today.
3. Met with the engineer concerning Front Street.  Everything looks fine except for one area about 20 feet long where water stands along the curb.  The contractor will bore a 2 inch hole in curb and run a drain line to the storm sewer.
4. The pavers have been delivered for Front Street and our guys will soon be busy installing them.
5. For your information the work performed on Front Street by Village workers has saved the Village approximately $40,000.
6. Just a reminder that on Tuesdays and Thursdays we will flush some fire hydrants.
7. I want to thank the Community Days Committee for a job well done.  I have prepared a proclamation of thanks for the Mayor.
8. Last Friday, I attended the meeting in Bowling Green called by Representative Latta and Senator Voinivich.  There was a panel of experts for the discussion of the problems with unfunded mandates and various means of funding.  As we are aware the panel reiterated how each community needs to provide for themselves through planning and setting utility rates that will support their systems.  I believe we should go for an earmark from the US Congress for any sewer treatment plant improvements as we have been responsible for our systems.
9. June 24^th, I will attend a meeting at the Mercer County Commissioners office concerning the CDBG program.  These grant monies that can help our Distress Grant Application.
10. The Rockford Area Development Committee is taking the building of a new pool serious.  Tom Rodgers and Dave Salway are heading the Pool Committee.  They would like a blessing from Council as to the location of the pool before proceeding.  We are thankful they are taking on this project. 

Mayor Joseph: 

Thanks to all Village Employees and Police Department for helping with Community Days clean up, relocations, and keeping everything under control.

Was mentioned that we need a storm radio at the park.  Jeff will take one from the Village Office to the Concession Stand. 

Committee Reports: 

Finance Committee:               Todd McKee 

Motion McKee to pay bills as submitted by Fiscal Officer.  Second Steiner.  Pontsler called for the question.  McKee = y, Steiner = y, Pontsler = y, Gehle = y,

Searight = y.  Passed 5 yes.

Motion McKee to accept Mayor’s Court Pay in of $330.  Second Pontsler.

Gehle called for the question.  McKee = y, Pontsler = y, Gehle =y, Steiner = y,

Searight = y. Passed 5 yes.

Committee meeting – June 16^th  

We currently have a 2.8 mil current expense levy approved in 1984.  Committee recommends a replacement 2.8 mil levy. 

Motion McKee.  Second Gehle.  Searight called for the question.  McKee = y,

Gehle = y, Searight = y, Steiner = y, Pontsler = y.

Committee met with members of the Fire Department to discuss a fire levy. Recommendation a 2.0mil fire levy for 5 years.  Monies collected would be spent on fire protection and general operating expenses of the Fire Dept.

Motion McKee, Second Steiner. Pontsler called for the question.  McKee =y, Steiner = y, Pontsler = y, Gehle = y, Searight = y.  Passed 5 yes.

Committee reviewed golf cart information.  If we saved 2 gallons of gas per day

cart would be paid for in 12 -15 months.  Would be used from March – October.

Would increase Police visibility.  Needs to be marked – Police. 

Motion Steiner to purchase golf cart for the Police Department with monies coming from cruiser fund at a cap of $5,000.  Second McKee.  Searight called for the question.  Steiner = y, McKee = y, Searight = y, Gehle = y, Pontsler = n.

Passed 4 yes. 

Service Committee:               Steve Gehle

Mayor Joseph -  New park benches look nice.  Purchased by the Park Board.
 

Will be getting with Tree Committee to get replacement trees at the park. 

Safety Committee:                

Gates need to be closed. 

Economic Development Committee:            Eugene Steiner

Next RADC Committee meeting on June 19^th at 7:30 PM Village Hall. 

Public Utilities Committee:                Greg Pontsler 

Rules Committee:                              Ron Searight

Fiscal Officer to report job duties. 

Old Business

Signs have been ordered for Park – 25 MPH

Engine signs – have to be approved from State.

Main Street signs to come down.

New Business: 

Council Committee Meeting at 7:30 PM – June 24^th to discuss appointment of vacant council seat. 

Anyone interested should come to the Village Hall at 8 PM to be considered for Council. 

 With no further business to discuss meeting was adjourned at 8:31 PM. 

____________________________                _____________________________

Mayor                                                              Fiscal Officer

Rockford Council News from Tuesday June 3, 2008
Council called to order by Mayor Amy Joseph on Tuesday June 3, 2008 at 7:30 pm  at the Rockford Village Hall. 

Invocation was given by Gene Steiner 

Pledge of Allegiance 

Those present:  Gehle, Steiner, McKee, Searight, Pontsler. Felver absent.

Also attending:  Jeff Long, Mr. and Mrs. Harlamert, Judy Koesters, Chief May, Bill Kincaid, Kip Wright

Motion Steiner. Second Searight to approved Agenda as Orders of the Day.

McKee called for the question .   Steiner = y, Searight = y, McKee= y, Gehle = y, Pontsler = y.   Passed 5 yes.

Motion:  Searight. Second Gehle to accept the minutes from the May 20, 2008 council meeting as submitted by the Fiscal Officer. 

Pontsler called for the question.   Searight =y, Gehle = y, Pontsler = y,

Steiner = y, McKee = y  Passed 5 yes.

Correspondence:

Letter from Councilman Felver 

Mayor Joseph, Village Council and Citizens of Rockford, 

It is with regret that I have to resign my Village Council Seat.  I have learned much and enjoyed working with each of you and for the citizens of this Village.  I am glad to see Front Street nearing completion on time for the festival.  The water plant is progressing along well, South Main will be repaved next year with sidewalks to the school, the major part of Main will be repaved this summer. 

We have been busy and I have enjoyed most of it. 

I have accepted a job which will have me working evenings, so I will not be able to attend the Council meetings. 

I apologize for this, but I feel I need to make the most of this opportunity at this time. 

Thank you,      

Joe Felver 

Council has 30 days to appoint a new council member.

Visitors to Address Council: 

            None 

Village Administrator’s Report –

1. The general contractor for the Front Street Project, Tumbusch Construction, has told me he has the paving scheduled now to begin tomorrow, weather permitting.  The concrete work is finished and the prep work for the street complete.  I talked to the paving contractor and he is in agreement.  I have ordered 2,700 retaining wall blocks and the will be delivered June 9^th.  Village employees will do the installation.  Most likely we will not have them installed before our festival, but we will make an effort. 
2. I have told Tom to flush hydrants 2 days per week (Tuesdays and Thursdays ) through out the summer.  We will start at the water plant and work south.
3. Reminder that June 17^th and July 1^st are the dates for Public hearings that need to be held for the $500,000 CDBG grant we are applying for water improvements.  They will be held at 7:00 prior to our regularly scheduled Council Meetings.
4. The Memorial Day celebration was successful and I would like to thank the American Legion Post 508 for putting the event on.
5. The meeting with Fremont, the engineers, representatives from RADC and Larry Steltzer on Wastewater Treatment Plant Improvements went well.  We are planning on giving Council a presentation the last meeting of July or the first meeting in August.  I will keep you updated.
6. I have give each of you a handout which lists all of the major equipment that is owned and operated by the water, sewer, and street departments.  As you can see, most of  the equipment has some age to it but we do regular maintenance to keep it operating.  We will need to look at replacing some in the future, but for the time being we are ok.
7. You also have a handout of the money we have spent on fuel this year.  As you already know from your own experience there is a huge increase.  We are conscious of this fact and are doing what we can to keep the use down.
8. I have been asked about items from the pool and asking if Council would like to sell some of the items.  I will get list of equipment ready for sealed bids.  Restrooms are still being used by Parkway Sports.

Committee Reports:

Finance Committee:               Todd McKee

Motion McKee.  Second Searight to approve bills as submitted by the Fiscal Officer in the amount of $9393.35.  Gehle called for the question. 

McKee = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y.   Passed 5 yes.

Finance Committee had a committee meeting on May 28 at 7:00 pm.

Attendees:  Joe Felver, Gene Steiner, Todd McKee

Discussions took place on the following items:

• Current Expense Levy
• Fire Levy
• Review general fund – received reports to review at next meeting.
• Tax collection for school construction
• Village employee salaries – received reports to review at next meeting.
• Evaluations
• Village equipment – received report
• Golf Cart Suggestion – received some quotes and need to get additional information.

Service Committee:               Steve Gehle

Motion to approve and mail letters to Mr. Jones and Mr. Bruns regarding properties.

Motion Gehle, Second Pontsler, Steiner called for the question.  Gehle = y, Pontsler = y, Steiner = y, McKee = y, Searight = y.  Passed 5 yes.

*RESOLUTION #09-08

A RESOLUTION AUTHORIZING THE MAYOR AND FISCAL OFFICER TO APPLY FOR THE COMMUNITY BLOCK GRANT (CDBG FUNDS FOR THE VILLAGE, INCLUDING THE STREET IMPROVEMENT ACTIVITY AND SEGREGATING THE SUME OF $14,720 OF VILLAGE MONEY FOR LOCAL MATCHING FUNDS.

Motion Gehle, Second Steiner.  Searight called for the question.  Gehle = y, Steiner = y, Searight = y, McKee = y, Pontsler = y. 

Tree Committee Meeting on June 2^nd.   Following items discussed :

• Tree removal with help from Village employees
• 5 or 6 trees to be planted.
• 118 tree lawn
• Anyone needing trees trimmed, removed, or stumps removed are asked to contact Bob Bollenbacher, Bob Ransbottom or leave a message at the Village Office.

Motion Gehle to remove trees from Park based on report.  Second Pontsler, McKee called for the question.  Gehle = y, Pontsler = y, McKee = y,

Steiner = y,  Searight = y.  Passed 5 yes.

Safety Committee:                 Joe Felver

Per Steve Gehle – someone on 4-wheeler being unsafe cruising around town. 

Economic Development Committee:            Eugene Steiner

Next RADC Committee meeting on June 19^th at 7:30 PM Village Hall.

Committee has been looking at proceeding with idea of a new pool.  RADC is spearheading that drive.  Will be deciding what we need, costs, and then

raising the funds.    

Public Utilities Committee:                Greg Pontsler

*MUNICIPAL UTILITY AGREEMENT

AN AGREEMENT BETWEEN THE LAURELS OF ROCKFORD AND THE VILLAGE OF ROCKFORD TO PROVIDE WATER SERVICE

Motion Pontsler.  Second McKee. Gehle called for the question.  Pontsler = y, McKee = y, Gehle = y, Steiner = y, Searight = y.  Passed 5 yes.

*RESOLUTION 10-08

A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF ROCKFORD TO SUBMIT AN APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT AND SANITARY SEWER PROGRAM FUNDING FROM THE OHIO DEPARTMENT OF DEVELOPMENT.

Motion Pontsler, Second McKee.  Steiner called for the question.  Pontsler = y, McKee = y, Steiner = y, Searight = y, Gehle = y.  Passed 5 yes.

*ORDINANCE 03-08

AN ORDINANCE ADOPTING AN ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE VILLAGE OF ROCKFORD AND DECLARING AN EMERGENCY.

Motion Searight, Second Pontsler.  Gehle called for the question.  Searight = y, Pontsler = y, Gehle = y, Steiner = y, McKee = y.  Passed 5 yes.

Rules Committee:                              Ron Searight

Rules Committee Meeting – May 27^th at 7:30 pm.

Discussed changing the chain of command.

Mayor   Council     Fiscal Officer

Police report to Mayor.

Village Administrator reports to Mayor and Village Council.

Fiscal Officer reports to Mayor and Village Council.

Motion Searight.  Second McKee.  Gehle called for the question to approve change as described.  Searight = y, McKee = y, Gehle = y, Steiner = y,

Pontsler = y.  Passed 5 yes.

Motion Searight to remove “Clerk” and change to “Fiscal Officer” in Village Employee Handbook and other areas.  Second Steiner.  Gehle called for the question.  Searight = y, Steiner = y, Gehle = y, McKee = y, Pontsler = y.

Passed 5 yes.

Motion Searight. Second Gehle. to change the verbiage in the Employee Handbook to include background checks for Full-time, Part-time, anyone volunteering or representing the Village.  McKee called for the question.

Searight = y, Gehle = y, McKee = y, Steiner = y, Pontsler = y.

Passed 5 yes.

Old Business

New Business:

Fiscal Officer pay scale to be reviewed at next Finance Meeting.

Jeff to look into Current Expense Levy situations and report at next meeting.

Ron to set up meeting with Fire Department to discuss fire levy.  See what they recommend or if they want to do this on their own.

Motion McKee to allow Fiscal Officer to attend the Ohio Municipal League Income Tax Seminar July 9-11th.  Second Steiner.  Gehle called for the question.  McKee = y, Steiner = y, Gehle = y, Pontsler = y, Searight = y. 

Complaints that people are driving to fast on Holly Lane need 25 mph speed limits signs at each end.

50 mph 118 heading west at Barry’s – have called State.  Needs to be reduced to 35 mph.  Ron will continue to call the State until we get some answers.
 

Complaints trucks on 33 using engine brakes.  Need to give citations referring to our noise ordinance. Want to have engine signs along with the

police stopping them for excessive noise.

Village employees have mowed grass at Franklin and Columbia once already this year.  
 

With no further business to discuss meeting was adjourned at 8:47 PM. 

____________________________                _____________________________

Mayor                                                              Clerk/Treasurer

Council called to order by Mayor Amy Joseph on

Tuesday May 20, 2008 at 7:30 pm  at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present:  Gehle, Steiner, McKee, Searight, Felver.

Pontsler absent.

Also attending:  Mr. and Mrs. Harlamert, Judy Koesters,

Sergeant Stetler, Bill Kincaid.

Motion Steiner. Second Gehle to approved Agenda as Orders of the Day with addition of Resolution #08-08 under the Rules Committee. Searight called for the question .   Steiner = y, Gehle = y, Searight = y, McKee = y, Felver = y.

Passed 5 yes.

Motion:  Searight. Second McKee to accept the minutes from the

May 6, 2008 council meeting as submitted by the Fiscal Officer. 

Felver called for the question.   Searight =y, McKee = y, Felver = y, Gehle = y,

Steiner = y.  Passed 5 yes.

*Note to Public – If you are wanting to address Council, please call the

Village Office at 419-363-3032 several days before Council meets to be

added to the Agenda.

Correspondence:

            None

Visitors to Address Council:

            None

Village Administrator’s Report-- per written report:

1. The general contractor for the Front Street Project, Tumbusch Construction, has told me he has the paving scheduled for late next week.
2. For the income survey we need 69 more responses.  We have done two mailings, so I will try to get the needed surveys through a door to door visit.  To do this I have received a random number listing that has to be visited in order, according to ODOD guidelines.  I will try to do this next week.  Once again this is an important step for our Village as we try to attain funding for projects.
3. I have told Tom to flush hydrants the week of June 2^nd and the week of June 9^th.  Hopefully we can get through them in this two week period as we will also prepare the park for community days.
4. I am setting June 17^th and July 1^st as dates for Public Hearings that need to be held for the $500,000 CDBG grant we are applying for water improvements.  They will be held at 7:00 pm prior to our regularly scheduled Council Meetings.  This is a very competitive program, as they all are, and we are trying to do everything possible to make our application score well.
5. We have received official word that our OPWC funding request for the South Main Street Project has been awarded.  This brings the grant monies for this project to over $1.1 million.
6. The flags have been installed down Main Street, the sidewalks cleaned, and the trees mulched in preparation for Memorial Day.  The weather for Monday looks good and I look forward to the parade and service at Hedges Park honoring those that have paid the supreme price for the freedoms we enjoy.
7. The paperwork for our Community Distress Grant is turned in to the County Economic Development Office.  Susan McKanna will be putting it together as it is awarded through the County.  Again this is a very competitive grant, but Susan goes a good job and I hop we will bring in an additional $400,000 to our village.
8. The next meeting with Fremont and the engineers on Wastewater Treatment Plant Improvements is scheduled for June 3^rd.  It is great working with Fremont on a project that may be very beneficial to us all.

Reminder:  Need to have Village Employees keep gate to Water Treatment Plant locked.

Committee Reports:

Finance Committee:               Todd McKee

Motion Searight.  Second Gehle to approve bills as submitted by the

Fiscal Officer in the amount of $58,168.87.  Steiner called for the question. 

Searight = y, Gehle = y, Steiner = y, McKee = y, Felver = y.   Passed 5 yes.

Service Committee:               Steve Gehle

Had Committee meeting to review letter from resident.  Will have a response letter to review at next meeting. 

Had a short discussion on Recycle Day options.

We are not going to have anything this year, but will put together a notice to review at next meeting to remind villagers about Parkway Recycle Day and what they can take and other possible avenues.

Safety Committee:                 Joe Felver

Economic Development Committee:            Eugene Steiner

RADC Committee members had a pool inspection on May 17^th at 9 am.

Even if there were funds, the pool is not safe anymore.  Next RADC meeting will be June 19^th at 7:30 pm.  The Pool Committee is formed and will be giving updated information.

Public Utilities Committee:                Greg Pontsler

Rules Committee:                              Ron Searight

RESOLUTION NO. 08-08

A RESOLUTION ESTABLISHING RULES PERTAINING TO THE DISPLAY OF BANNERS ON LIGHT POLES ALONG MAIN STREET IN THE VILLAGE OF ROCKFORD, OHIO.

Motion Searight.  Second Steiner.  McKee called for the question to approve Resolution No. 08-08.  Searight = y, Steiner = y, McKee = y, Gehle = y,

Felver = y.  Passed 5 yes.

Committee Meeting on May 12^th:

Recommend making an addition to the Employee Handbook Section 6 Number 3:

No more than one Village Supervisor in each Department is to be on vacation or comp time at the same time.

Discussion regarding different scenarios.

Motion McKee, Second Steiner, Gehle called for the question to update the Employee Handbook regarding vacation and comp time.  McKee = y, Steiner = y,

Gehle = y, Searight = y, Felver = y.  Passed 5 yes.

Recommendation:  Calendar visible to all employees so everyone has the same information.

Old Business:

Mowing and trash inspections.  Sergeant Stetler will have list available at the next meeting.

New Business:

Certificate of District Board of Health as to amount to be included in taxing district’s budget.    Mercer County – Celina City Health Department will be requesting funds of $4,498.30 for the fiscal year 2009.

Motion Searight.  Second McKee.  Steiner called for the question to approve the request for funds.  Searight = y, McKee = y, Steiner = y, Gehle = y, Felver = y.

Passed 5 yes.

Community Days Committee ready – will be having mechanical rides this year and 2 bands that have their own albums.  Should be a good time.

Motion McKee.  Second Gehle.  Searight called for the question to approve the Community Days Schedule of Events.  McKee = y, Gehle = y, Searight = y, Steiner = y, Felver = y.  Passed 5 yes.

Need to check with Auditors Office for renewal dates for property tax .  What do we currently have and how long will it be effective?

Please be patient and courteous during the final stages of the Front Street Project.  Use detours safely and wisely.  Please respect other people’s property during these final stages.  Should look great when complete.

With no further business to discuss meeting was adjourned at 8:30 PM.

____________________________                _____________________________

Mayor                                                              Clerk/Treasurer

Rockford Council News from Tuesday May 6, 2008

Council called to order by Mayor Amy Joseph on Tuesday May 6, 2008 at 7:30 pm  at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present:  Gehle, Steiner, McKee, Searight. Felver, Pontsler absent.

Also attending:  Jeff Long, Mr. and Mrs. Harlamert, Judy Koesters, Sergeant Stetler, Bill Kincaid, Len Archibald, Shannon Wagner,  Missy Gehle.

Motion Searight. Second McKee.  Gehle called for the question to approve Agenda as Orders of the Day.  Searight = y, McKee=y, Gehle = y,

Steiner = y.  Passed 4 yes.

Motion:  McKee. Second Searight to accept the minutes from the April 15, 2008 council meeting as submitted by the Fiscal Officer. 

Gehle called for the question.   McKee = y, Searight = y, Gehle= y, Steiner = y.  Passed 4 yes.

*Note to Public – If you are wanting to address Council, please call the Village Office at 419-363-3032 several days before Council meets to be

added to the Agenda.

Correspondence:

Visitors to Address Council:

Len Archibald made a presentation to start a Parkway Youth Drama Program.  This would be open for youth ages 14-19.  Purpose is

to give youth constructive and creative activities this summer.  Involves team work, trade skills, and a sense of community.  Len

along with Mr. Sherrick, Mr. Twigg and Mrs Wagner will be looking for volunteers to help out a couple hours 2 nights a week. Will keep kids

busy, they will learn dramatic skills, skits, role playing.  There will also be opportunities to learn sound/lighting systems, back stage duties, set

designs, advertisting and marketing. May attend local stage production in Van Wert.  There are a lot of talented youth in Rockford.  Looking at

getting youth together over the summer to plan a summer play before school starts. What can we do to help ?  We need volunteers, help getting

the word out, and possibly using Park/Community Building along with Parkway School.

Thank you Len Archibald and Shannon Wagner !  This is a great idea!!

Missy Gehle presented her Girl Scout Troop #585 Community Project. Thank you to Terry Shaffer for lending his property at Main and

Columbia. The Scouts will be putting in a sitting park beginning June 2008.  Proposed Funding will take place locally through donations and

selling of personalized Bricks.  Proposed project will have 3 benches, 2 small tables, removable Patio, bushes/flowers, solar lights and a

flagpole with light in an area of 20’ x 17’.  Letters will be going out to business owners and an articles will be placed in the Parkway Independent

and Photo Star.

Thank you Missy Gehle and Troop #585 this will be a beautiful addition to our Village.

Village Administrator’s Report:

Curbs on Front Street should be finished tomorrow.  Next will be sidewalks and Drives.  After that Asphalt.  Possible completion 3 weeks. 

Community Distress Grant (Neighborhood Revitalization) ready to go.  Should be able to review at the next meeting.  Project included are:

Storm drain to River, Park Lights (Pony League Diamond), pool backwater, Our portion of curb/gutter along 118, water lines, curbs/sidewalks from Holly Lane to 33 with retaining landscape wall all around community building.

Tear down Dellinger building on Front St., Repaving Panther Alley by NewWater plant to football fields, zoning code – new and update ---

This should take up most of  the $400,000.  New lights on Front Street a possibility.

Committee Reports:

Finance Committee:               Todd McKee

Motion Searight.  Second Gehle to approve bills as submitted by the Fiscal Officer in the amount of $11,772.97.  McKee called for the question. 

Searight = y, Gehle = y, McKee= y, Steiner = y  Passed 4 yes.

Service Committee:               Steve Gehle

Motion Gehle.  Second McKee to add Mike Riley to list of Community Days Members. Steiner called for the questions.  Gehle = y, McKee = y,

Steiner = y, Searight = y.  Passed 4 yes.

Had meeting with Tree Committee.  They asked to be informed of future work so they can transplant trees if possible.  Would like information on

118 Project as it comes available.  Would like a tree lawn 4’ minimum.

Safety Committee:                 Joe Felver

Report given by Ron Searight:

Committee Meeting held April 19^th, 2008 at the Village Hall – 9:00 am

Have observed that the city limits signs have not been moved.  Need to have signs moved out. School Zone having flashing lights.  Should be

part of the 118 Project.  Will go solar if it works out.  Fire Hydrant map not complete – Engineers are working on it. 

Sewage Plant – Gate needs to be kept closed. 

Economic Development Committee:            Eugene Steiner

Next Meeting:  May 15^th at the Village Hall. 

Last meeting went well with Jeff Long’s Presentation at the Community Building.

Investors at a standstill for the moment to see what is going to happen with enconomy.

Public Utilities Committee:                Greg Pontsler

Report given by Jeff Long:

Have had 5 or 6 water leaks in last week – old lines.  Earthquake effects??

Rules Committee:                              Ron Searight

Had Committee Meeting – April 22 at 7:30 pm at Village Hall.

Motion Searight to approve all specialized motor vehicle rules as presented in the Ohio Revised Code.  Second Steiner.  McKee called for the question. 

Searight = y, Steiner = y, McKee = y, Gehle = y.  Passed 4 yes.

Banners:  Must have Council Approval.  Must be in front of business or permission from business owner.  Written approval.  Village employees will hang and remove banners.  Cost will be $15 per month per pole. 

Hang times will be February 1 – October 31.  Funds will be earmarked for maintenance and upkeep of poles.  Judy will get a resolution with signature area for acknowledge receipt.

Motion Searight, Second McKee to excuse Councilman Felver.  Gehle called

for the question.  Searight = y, McKee = y, Gehle = y, Steiner = y.

Tal Bates should be contacting us within a week about video taping meetings.

Add to Rules:

Person to address council has 5 minutes.  Will stand at podium and address council as a whole – there will be no individual attacks.  Mayor has right to dismiss.  Clerk will keep time and notify Mayor.

Old Business:

Pressure checks and flushing hydrants will be done soon.

New Business:

Motion Gehle.  Second Searight to approve Agreement with Peoples Bank to Initiate Debit/Credit Entries by means of the Automated Clearing

House Network. 

(ACH).  Gehle = y, Searight = y, McKee = y, Steiner = y.

Passed 4 yes.

With no further business to discuss meeting was adjourned at 8:25 PM.

____________________________                _____________________________

Mayor                                                              Clerk/Treasurer

The new plant will be approximately 2000 square feet and feature better water chlorination and softening at a cheaper cost. New equipment and the latest technology will benefit the village in savings over the long run. The old plant has been a source of constant maintenance by the Rockford crew.

A low-rate government loan and an Ohio block development grant are expected to pay for the plant with meters to be installed at each home to accurately monitor water usage.
 

Rockford Council News from Tuesday April 15, 2008
CounciCouncil called to order by Mayor Amy Joseph on Tuesday April 15, 2008 at 7:30 pm  at the Rockford Village Hall. 

Invocation was given by Gene Steiner 

Pledge of Allegiance 

Those present:  Gehle, Steiner, McKee, Pontsler, Searight. Felver absent.

Also attending:  Jeff Long, Mr. and Mrs. Harlamert, Judy Koesters, Sergeant Stetler, Jerry Sills, Bill Kincaid

Motion Steiner. Second Searight.  Pontsler called for the question to approve Agenda with Motion added under the Service Committee to appoint members of

The Rockford Rec Association and the Community Days Committee as Orders of the Day.  Steiner = y, Searight = y, Pontslet = y, Gehle = y, McKee= y.

Passed 5 yes.

Motion:  McKee. Second Searight to accept the minutes from the April 1, 2008 council meeting as submitted by the Fiscal Officer. 

Pontsler called for the question.   McKee = y, Searight = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 5 yes.

*Note to Public – If you are wanting to address Council, please call the Village Office at 419-363-3032 several days before Council meets to be

added to the Agenda. 

Correspondence:

Letter from Mercer County Emergency Management regarding Meeting on April 29^th at 10 am at the Central Service Building.  Several issues will be discussed on of which is flooding.

Letter from Mayors Association regarding Mayors Conference on June 11, 12, &13^th. 

Letter from US Senate for Tree Committee.  Congratulations on being Selected once again for Tree City.

Letter from US Congress they are having an Open House in Defiance on April 21 from 3-5:30 pm.

Visitors to Address Council:

Village Administrator’s Report:

Front Street coming along.  Will be nice when done.  We’ve had more questions regarding different issues than complaints.  We realized there

are some inconveniences right now.  There have been some water line damages that have needed immediate attention. 

Community Meeting – this Thursday – April 17^th at 7:00 pm at the Community Building. We’ve advertised on the water bills, in the Standard,

and the Photo Star. Need the Community to come out and support this. There will be a sign in sheet, please make sure you sign up !

Information from the meeting will be posted on the website.  www.rockfordohio.org

Income survey – Ohio Rural Development is doing an income survey.  This is very important that all who received a survey, fill it out and return by April 17^th.   Responses will determine amount of grant money that the Village will be awarded.   

Will be working on list of possible annexations on 118.  This will go along with the 118 project if we so decide.

Committee Reports:

Finance Committee:               Todd McKee

Motion McKee.  Second Searight to approve bills as submitted by the Fiscal Officer in the amount of $55,272.50.  Gehle called for the question. 

McKee = y, Searight = y, Gehle = y, Steiner = y, Pontsler = y. Passed 5 yes.

Motion McKee,  Second Pontsler to accept Mayors Court pay in for $290.00. Gehle called for the question.  McKee= y, Pontsler = y, Gehle = y,

Steiner = y Searight = y.   Passed 5 yes.

Service Committee:               Steve Gehle

Motion Gehle to approve Rockford Rec Association members Larry McDonough – President, Kerry Roehm – Vice President, Traci Temple-Secretary, Ryan Sipe – Treasurer, Jeff Bollenbacher, Tom Lyons, Mike Burtch, and Andy Rogers members.  Second Searight.

McKee called for the question.  Gehle = y, Searight = y, McKee =y, Steiner = y, Pontsler = y.  Passed 5 yes. 

Motion Gehle to approve Rockford Community Days Committee Amy Joseph – President, Susie Bollenbacher Secretary/Treasurer,

Esther Zizelman, Barry Peel, Jr., Clete Schmidt, Jack Provci, Bob Tickler, Alissa Belna, Deb Call.  Steiner Second.  Searight called for the question.

Gehle = y, Steiner = y, Searight = y, McKee = y, Pontsler = y Passed 5 yes.

Motion Gehle to approve Casino Night on April 26^th at the Community Building.  Sponsored by Rockford Rec Association.  McKee Second.

Pontsler called for the question.  Gehle = y, McKee = y, Pontsler = y, Steiner = y, Searight = y.  Passed 5 yes.

Safety Committee:                 Joe Felver

Committee Meeting – April 19^th, 2008 at the Village Hall – 9:00 am

Economic Development Committee:            Eugene Steiner

Next RADC meeting we are sharing time with Village Administrator on April 17^th 7:00 PM at the Community Building. RADC will be allowing Jeff Long to present overview of community plans for the next 5 years.

We are also looking for more RADC committee members.

Reports are also coming in from the 75 acres that has been annexed.  We are finalizing the commercial and residential areas.  In a short time there will be a Developer here to have meetings with Jeff.  More information will be coming. 

Public Utilities Committee:                Greg Pontsler

Front Street water meters are finished being installed.  Shut offs are done.

Starting to move hydrants.

Rules Committee:                              Ron Searight

Committee Meeting – April 22 at 7:30 pm at Village Hall. Plan to discuss:  all motorized vehicles – time limits at council meetings,

Finalize banner information.  Judy will draft an agreement.  Review Employee handbook.  

Old Business:

Sale of Cruiser.

Motion Gehle to keep cruiser for Village use.  Second Steiner.  McKee called

for the question.  Gehle = y, Steiner = y, McKee = y, Pontsler = y,

Searight = y.  Passed 5 yes.

Cruiser will be used instead of trucks to get parts to save on fuel costs.

Can also be used for those going to seminars.  Will need to get license plate and

remove police logo.

New Business:

Need to find out what is happening at the 4-way stop regarding the home on the corner.  Jeff will make some phone calls to find out what

is going on and the time frame.

What can be done about properties that aren’t being kept up?  Will be Reviewing information from the Ohio Basic Code.

Clean up day --- individuals have approached that they would be willing to help with a financial donation to help out with this.

Steve Gehle will contact the school maybe we can make it more of a “Recycle Day”.

With no further business to discuss meeting was adjourned at 8:17 PM. 

____________________________                _____________________________

Mayor                                                              Clerk/Treasurer

Rockford Council News from Tuesday April 1, 2008

Council called to order by Mayor Amy Joseph on

Tuesday April 1, 2008 at 7:30 pm  at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance

Those present:  Gehle, Steiner, Pontsler, Searight.

McKee and Felver absent.

Also attending:  Jeff Long, Chief May, Mr. and Mrs. Harlamert,

 Judy Koesters, Betty Belna, Nancy Leighner, Kip Wright.

Motion Steiner. Second Searight.  Pontslercalled for the question to approve Agenda as Orders of the Day..  Steiner = y, Searight = y, Pontsler = y,

Gehle = yes.  Passed 4 yes.

Motion:  Pontsler. Second Steiner to accept the minutes from the

March 18, 2008 council meeting as submitted by the Fiscal Officer. 

Searight called for the question. Pontsler = y, Steiner = y, Searight =y

Gehle= y   Passed 4 yes.

Correspondence:

Letter from Schroyer family thanking Police for the motorcade for funeral.

Letter of Thanks from MDA thanking Chief May for his participation.

They raised $28,000 that will help children and families in the area.

Letter regarding sidewalk assessments – there is documentation on a CD of

sidewalks with names and lot number.  Was done 

Visitors to Address Council:

Kip Wright introduced himself and gave a history of his background. 

He is running for County Commissioner and will be visiting area council meetings.  He is excited about the future development in the area. 

Betty Belna – wanting to know if there is money to pay another officer for 3^rd shift.  We currently have 2 full time officers that work different shifts.

We also have coverage from the County Sheriffs Department.  Another option is a tax levy to increase funds to afford more police.

We should all be looking out for our neighbors and call the police when we see something suspicious.

Betty also asked about the status of the Pool.  RADC is looking into what might be done.

Betty also asked about sidewalks to the school.  This is being planned.  Should be done in 2009.  Sidewalks to the school along with street lighting.

Village Administrator’s Report:

Income survey – Ohio Rural Development will be doing an income survey.  This will be a random survey.  Survey will include a stamped envelope to return survey.  This is very important that all who receive survey, fill it out and return.  Information will go directly to Findlay.  We will not see the surveys.  Responses will determine amount of grant money that the Village will be awarded.   

Survey will be going out next week.

We will also be sending out a Consumer Confidence reports – may attach a pool survey.

Updated water map with all hydrants and lines.  Will be color coded for flow. 

Committee Reports:

Finance Committee:               Todd McKee

Motion Pontsler.  Second Searight to approve bills as submitted by the

Fiscal Officer in the amount of $15,973.52.  Steiner called for the question. 

Pontsler = y, Searight = y, Steiner = y, Gehle = y.  Passed 4 yes.

Motion Searight Second Pontsler to accept Mayors Court pay in for $465.00.

Gehle called for the question.  Searight = y, Pontsler = y, Gehle = y,

Steiner = y.  Passed 4 yes.

Service Committee:               Steve Gehle

Safety Committee:                 Joe Felver

Motion Searight.  Second Gehle to approve hiring Police Officer Jeff Reel – part time effective 03/28/08.  Pontsler called for the question.  Searight = y,

Gehle = y, Pontsler = y, Steiner = y.  Passed 4 yes.

RESOLUTION 07-08

WHEREAS, THE STATE HAS IDENTIFIED THE NEED FOR THE DESCRIBED PROJECT:

RESURFAING THE EXISTING ROADWAY, ALONG WITH OTHER ROADWAY RELATED ITEMS ON STATE ROUTE 117 FROM THE JUNCTION OF STATE ROUTE 118 TO THE JUNCTION OF UNITED STATES ROUTE 127. 

This is of no cost to the Village.

Motion Searight.  Second Gehle to approved Resolution 07-08.  Pontsler

called for the question.  Searight = y, Gehle = y, Pontsler = y, Steiner = y.

Passed 4 yes.

Economic Development Committee:            Eugene Steiner

Last meeting RADC discussed the pool and will be looking into different options.

Will be hearing more at the next meeting.

April 17^th Meeting at 7:00 PM at the Community Building RADC will be allowing Jeff Long to present overview of community plans for the next 5 years.

We are also looking for more RADC committee members.

Public Utilities Committee:                Greg Pontsler

Committee Meeting on March 25^th – discussion was held and decision was to go ahead and install new 12 inch water line across Front Street before the road is done. 

Discussed and decided to apply to CDBG for a $500,000 grant to install water lines.  These will allow for better flow for the whole northwest portion of town and have good water availability for proposed development sites.

Motion Pontsler, Second Searight.  Gehle called for the question to approve the water lines being installed before completion of Front Street Project. 

Pontsler = y,  Searight = y, Gehle = y, Steiner = y.  Passed 4 yes.

Rules Committee:                              Ron Searight

Committee Meeting – March 25 – discussed there is a need to have off road vehicles to have identification.  Would be purchased by the Village and distributed to all who want permission to travel around town.  This would include 4-wheelers and Golf Carts, etc.  Will be discussed with Village Solicitor.

Discussion to amend Council rules allowing visitors to have 5 minutes to speak at a council meeting.  The Fiscal Officer would time the speaking and the Mayor would enforce.    Jeff will put together an amended Ordinance and give to Judy for review.

Tal Bates from Parkway Local has class interested in video taping our meetings.  He will get back with us. 

Banners – Can be up from February 1 – August 31^st.  The Village personnel will be responsible for putting up and taking down of banners to protect fiberglass posts.  There will be a monthly fee of $10 per pole.  Must have business interest or approval from business.  We need to get an agreement in writing.

Old Business:

New Business:

Motion Searight. Second Gehle.  Pontsler called for the question to enter into Executive Session regarding the purchase of property.

Searight = y, Gehle = y, Pontsler = y, Steiner = y.  Passed 4 yes. 

Time – 8:18 PM

Motion Searight. Second Steiner.  Pontsler called for the end of Executive Session at 8:40 PM.  Searight = y, Steiner = y, Pontsler = y, Gehle = y.  Passed 4 yes.

No action taken.

With no further business to discuss meeting was adjourned at 8:40 PM.

____________________________                _____________________________

Mayor                                                              Clerk/Treasurer

Rockford Council News from Tuesday March 18, 2008

Council called to order by Mayor Amy Joseph on

Tuesday March 18, 2008 at 7:30 pm  at the Rockford Village Hall.

Invocation was given by Gene Steiner

Pledge of Allegiance 

Those present:  Steiner, McKee, Pontsler,  Felver.  Searight absent

Also attending:  Jeff Long, Chief May, Officer Reel, Mr. and Mrs. Harlamert,

Steve Gehle, Judy Koesters, Bill Kincaid, and Girl Scout Troop #545

Madam Mayor before we start we are 1 short on Council.  Would like to Appoint Steve Gehle as Councilmember for the duration of Randy Gutierrez term until 2009.  He is a long time resident, business owner, and former little league coach. 

Motion Felver.  Second Pontsler.  McKee called for the question to approve

appointment of Steve Gehle.  Felver = y, Pontsler = y, McKee = y , Steiner = y.

Clerk to notify Board of Elections.

Judy swore in Councilmember Steve Gehle.

Addition to Agenda before approving – one addition – Executive session at the

end of the meeting.

Motion Felver. Second McKee.  Steiner called for the question to approve Agenda with addition.  Felver = y, McKee = y, Steiner = y, Gehle = y, Pontsler = y.

Passed 5 yes.

Motion:  Pontsler. Second McKee to accept the minutes from the

February 19, 2008 and March 4, 2008  council meetings as submitted by the Fiscal Officer.  Felver called for the question. Pontsler = y, McKee = y, Felver,

Gehle= ab, Steiner = y. Passed 4 yes.

Correspondence:

Letter from Time Warner – 20 free new HD channels.  New on screen navigator.

Letter from Parkway Local along with Brand It Design, Rockford Chamber,

And Rockford Area Development are once again sponsoring a career opportunity for the Parkway Student Body on Friday, April 25.  “The 8 Minute Vocation Acceleration Experience.  Requesting participation from Village Council.

No need to prepare a speech or presentation.  Basically answer questions.

Amy Joseph – Mayor and Jeff Long – Village Administrator will be participating.

Letter to Village Council –

“I would like to give thanks to our street maintenance department for their efforts to keep our streets cleaned off during the recent large amounts of snowfall…

I guess we don’t notice what a good job our people are doing until you compare us with other towns.  Please thank the people who are responsible for keeping our streets clean and safe.         Lowell Beougher

Letter from James Kahle is still doing business in the Village. 

Steve Gehle will be in charge of Service Committee and member of the

Safety Committee and Utility Committee.

Visitors to Address Council:

Welcome to Girl Scout Troop #585.  Open for questions.

Why are you closing the pool?  Pool is old and costs a lot of money to operate.

There are some individuals looking into the idea of building a new pool, but that is going to take several years.

What would you do with the pool if it doesn’t open?  Probably fill it in and use the area for parking for school events.

Can we do a fundraiser to help keep the pool open?  Yes, you can do fundraisers.

The bottom line dollars would need to be between $10-$15,000.  There are several other interested parties that are working to find a way to keep the pool open.

Who started to make the pool?  There was a Pool Committee formed years back that funded the pool and since then was handed over to the Village.

Thank you Girls --- Good questions.

Village Administrator’s Report:

Income survey – Ohio Rural Development will be doing an income survey.  This will be a random survey.  Survey will include a stamped envelope to return survey.  This is very important that all who receive survey, fill it out and return.  Information will go directly to Findlay.  We will not see the surveys.  Responses will determine amount of grant money that the Village will be awarded.    This would be seed money to help replace water lines. 

      1.  12” Columbia Street tower to Franklin to 33 and hook up at 8” lines at   Holly Lane.  12” lines increase tower pressure and fire flow.

2. Out of tower down Columbia hook into 12” Oak – working at completing the outer loop of the Village.
    

3. Off West Market hook into Wayne Street – eliminates dead ends.

These have been on the long range plans for sometime and are now looking feasible.

Received Letter of Condition from Rural Development.  Need a lot of information.  Grant of $800,000. 

Ohio Public Works Commission – received rating of 68.  Looking good that we will receive grant.  This will be added to the ODOT Grant to work on the

South Main Street Project.

Front Street – contractor is removing asphalt and will be staying on the project.

Tom Beahrs contacted school.  Need to contact EMS and Fire Dept.

Looks to be right on schedule.

Ohio Board of Building Standard will be enforcing building codes starting July 1^st.

Working on Neighborhood help grant, also known as distress grant.  We will be having a community meeting April 17^th.  Will be showing all plans.  We need a lot of people to show up.  The more community involvement the more grant money we receive.   We will be getting more information on the web site.

Letter for application of County Grant.  They award $101,000 to work on 6-8 projects.  Hopefully we will get a majority of the allowcation.  We have our

Community assessment and needs inventory that covers our overall plan.

Need to get copies to everyone.

Committee Reports:

Finance Committee:               Todd McKee

Motion McKee.  Second Felver to approve bills as submitted by the

Fiscal Officer in the amount of $11,671.80.  Pontsler called for the question.  McKee = y, Felver = y, Pontsler = y, Gehle = abst, Steiner = y  Passed 4 yes.

Service Committee:               Steve Gehle

Safety Committee:                 Joe Felver

• Resolution #05-08

A RESOLUTION AUTHORIZING THE MAYOR OF ROCKFORD TO ENTER INTO AN AMBULANCE SERVICE CONTRACT BY AND BETWEEN THE COUNTY OF MERCER, ACTING THROUGH THE BOARD OF COUNTY COMMISSIONERS, AND THE VILLAGE OF ROCKFORD, ACTING THROUGH THE VILLAGE COUNCIL.

Motion Felver. Second McKee.  Ponstler called for the question.  Felver = y,

McKee = y, Pontsler = y, Gehle = y, Steiner = y.  Passed 5 yes.

Charging $2.50 per capita.

Economic Development Committee:            Eugene Steiner

Meeting for March 20^th moved to March 27^th at 7:30  pm.  Will be discussing Pool.   Might be able to take on the project. 

RADC Meeting – April 17 – would like them invited to Community Meeting.

Public Utilities Committee:                Greg Pontsler

Water meters being installed on Front Street.

Committee meeting March 25^th at 7pm.

Rules Committee:                              Ron Searight

Joe reviewed a summary of February 26^th committee meeting.

• Visitors to Address Council – time limits
• Banners – down from October – February
• Regulations for 4-wheelers and golf carts.

Old Business: 

• Resolution #06-08

A RESOLUTION AMENDING THE RESIDENCY REQUIREMENTS FOR THE VILLAGE FISCAL OFFICER, AND DECLARING AN EFFECTIVE DATE.

Was approved last summer, but didn’t pass resolution.  

Motion McKee.  Second Pontsler.  Felver called for the question.

McKee = y, Pontsler = y, Felver = y, Gehle = y, Steiner = y.

Passed 5 yes.

New Business:

• Resolution #04-08

ANNUAL APPROPRIATION RESOLUTION

BE IT RESOLVED BY THE BOARD OF COUNCIL OF VILLAGE OF ROCKFORD, MERCER COUNTY OHIO THAT TO PROVIDE FOR THE CURRENT EXPENSES AND OTHER EXPENDITURES OF SAID BOARD OF COUNCIL OF ROCKFORD, DURING THE FISCAL YEAR, ENDING DECEMBER 31, 2008, THE FOLLOWING SUMS BE AND THE SAME ARE HEREBY SET ASIDE AND APPROPRIATED FOR THE SEVERAL PURPOSES FOR WHICH EXPENDITURES ARE TO BE MADE FOR AND DURING SAID FISCAL YEAR.

Motion Felver. Second Pontsler.  McKee called for the question. 

Felver = y, Pontsler = y, McKee = y, Gehle = y, Steiner = y.

Passed 5 yes.

Chief May thanked Council for the new Cruiser and wanted to bring it to Councils attention that the internal hard drive doesn’t hold enough information.  ½ full already.  Getting quotes for a 1 terra bite – would cost approx.  $320.  Will get more quotes.  Can be used for crash report and investigations.  Can use Drug Fund and Training Fund monies to help pay.

Old Cruiser – one agency called but never called back.

Want to go to Executive session for Personnel.

Motion McKee, Second Steiner.  Felver called for the question to go into Executive Session.  McKee = y, Steiner = y, Felver = y, Gehle = y,

Pontsler = y.  Passed 5 yes.

Motion to come out of Executive Session at 9:10pm

No action taken.

No further business.  Meeting adjourned at 9:10 PM
______________________                _____________________________

Mayor                                                              Clerk/Treasurer

Mendon Council Minutes

April 29, 2008 

Call to order at 6:30pm.

Attendance: John Siano, John Boroff, Janice Clay, April Grunden, Mike Bowling, Judy Koesters, Kristina Boroff, Sara Busacca, Randy Severns, Gary Van Gundy, Bruce Rickard.

There was a motion by April with a second by Sara to waive the reading of the minutes, roll call Sara – yea, Janice – yea, April – yea, John – yea, Mike - yea.  There was a motion by Mike with a second by John to accept the minutes, roll call Sara – yea, Janice – yea, April – yea, John – yea, Mike - yea.

There was a motion by Janice with a second by Mike to accept the police report, roll call Sara – yea, Janice – yea, April – yea, John – yea, Mike - yea.

Zoning:

Gary Van Gundy was present to volunteer for the zoning inspector position.  Compensation is the $25 permit fee for all zoning permits issued.  John Siano and Mike Bowling will help Gary get started.  There was a motion by John with a second by Mike to appoint Gary Van Gundy as zoning inspector, roll call Sara – yea, Janice – yea, April – yea, John – yea, Mike - yea.  

Street Commissioner’s Report:

Randy reported that there are some streets in town that need work done.  Glenn/Sunset streets have gutters installed incorrectly.  Randy will get some estimates on street repairs.  The street sweepers will be here soon to do Main Street; residents will be given notice to have their cars off the street on that day.  Bill Grier is digging graves for us now as Mr. Miller has retired; this is still the same company.  There was a motion by April with a second by Sara to have Kevin Bell and Tom Speilman repair the ground at the cemetery at $15 per hour each, it should take about four hours to complete, roll call Sara – yea, Janice – yea, April – yea, John – yea, Mike - yea.  There was a burial in the cemetery with no deed; a plot was donated by the family, with all members signing the donation sheet.  The original deed could not be located, but the families name is on the map.   There is no question that they owned the plot.  A copy of the signed agreement will be filled at the Fiscal Officer’s office.  There was a motion by John with a second by Mike to accept the street commissioner’s report, roll call Sara – yea, Janice – yea, April – yea, John – yea, Mike - yea.

Council asked Randy some questions concerning the Board minutes. 

• The leakage on North Washington Street was mentioned, Randy explained about a leak on Mill Street by Bennie Young’s rental property. 
• Metering of water on rental units was discussed.  Randy explained that they would like to meter the whole village.  Metering at rentals would let us know if there is a leak or a running toilet that is wasting a lot of water. 
• Randy also explained about the Backflow Prevention Program.  Commercial businesses need to have backflow prevention equipment in place so that no dangerous chemicals can be sucked back into our water supply. 
• Bennie Young will check the alley beside Mr. Nuding’s house to see if it is safe to drive on yet, there may need to be stone added.  

Zoning:

Dan Crouch wants to put a mobile home on the empty lot at the corner of Dutton and Market Street.  There was some disagreement about whether or not a new trailer can be brought into the village if it is not replacing an older one.  The issue will be checked into.

New Buisness:

There are two rat terriers at the house by the park that are not tied; the residents will be sent a letter asking them to tie up the dogs.

Two of the newly planted trees on Main Street are gone; they were either chopped down or broken off.

There have been complaints about people burning trash and yard waste in the village.  You are permitted to have a fire pit to cook food in the village; you are not permitted to burn trash.

Terry Seibert has missed three meetings, he is Co